Payroll Analyst/Senior Payroll Analyst

Baylor University; Waco (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Tuition remission

Comprehensive benefits

Job summary

Baylor University in Waco, TX is seeking a Payroll Analyst/Senior Payroll Analyst to develop deep knowledge of the university’s payroll system and to ensure accurate, timely employee payments in compliance with federal and state regulations.

The role supports exempt and non-exempt employees, including students, faculty, and staff, with a focus on accurate tax treatment, deductions, and reporting. A bachelor’s degree and relevant experience are required.

Qualifications

• Bachelor's degree and three years of relevant experience required; five years preferred.
• Experience with in-house payroll system and processing wages, hours worked, benefits, retirement contributions.
• Ability to work with federal and state laws and regulations.

Responsibilities

• Helps ensure proper payment of wages and salaries by using the in-house payroll system to correctly process salaries and reported hours worked, correctly utilize paid leave and holiday pay, correctly accrue compensatory time, and correctly compute overtime
• Generates records of payrolls showing each payee, hours worked for employees, wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld, maintains payroll records
• Processes off-cycle payrolls in accordance with legal requirements and University policy
• Uses analytic tools to verify the accuracy of payroll data inputs, coordinating with appropriate business partners for necessary actions
• As needed, calculate pay adjustments and verify retroactive pay
• Support payroll reporting, internal and external audits, and ensures compliance with federal, state regulations
• Verify accuracy and completeness of payment disbursements, tax reporting, and accounting activity
• When necessary, coordinates with Payroll Accountant to prepare accounting entries and in system employee balance adjustments in support of month/quarter/year end closing activities
• Provides superior customer service to assist employees or supervisors with understanding payroll processes
• Contributes to the success of the university by performing all other duties and responsibilities as assigned, acting as a back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing superior customer service in all interactions
• Works collaboratively with Payroll Manager, Payroll Analysts, Human Resources staff, and others across the university
• At the Senior level, will use a working knowledge of Human Resources policies, procedures, and data practices within the employee life cycle (hire through termination) and has an extensive understanding of impacts in the HR/Payroll system
• At the Senior level, as needed, support other Payroll Analysts with research and resolution in data validation process
• At the Senior level, as needed, collaborate with Payroll Systems Analyst on root cause analysis and testing of system issues and improvement opportunities that impact payroll processes and deliverables
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

Skills

Payroll processing

Analytical skills

Customer service

Attention to detail

Education

Bachelor's degree

Tools

In-house payroll system

Job description

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For". Great Colleges to Work For is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We are Looking For

The Payroll Analyst/Senior Payroll Analyst develops an extensive understanding of the university’s payroll system to accurately and timely pay employees in compliance with federal and state laws and regulations. While adhering to strict processing deadlines and meeting required deliverables, the role helps to ensure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, retirement contributions, and other deductions by utilizing appropriate analysis skills. The Senior Payroll Analyst’s activities are in support of all exempt and non-exempt employees including students, faculty, staff, highly compensated and key employees.

A bachelor's degree and three years of relevant experience are required. Five years of relevant experience is preferred.

A combination of education and experience will be considered in lieu of one another.

The University reserves the discretion to hire at either level role.

Applicants must be authorized to work full-time in the United States.

What You Will Do

• Helps ensure proper payment of wages and salaries by using the in-house payroll system to correctly process salaries and reported hours worked, correctly utilize paid leave and holiday pay, correctly accrue compensatory time, and correctly compute overtime


• Generates records of payrolls showing each payee, hours worked for employees, wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld, maintains payroll records


• Processes off-cycle payrolls in accordance with legal requirements and University policy


• Uses analytic tools to verify the accuracy of payroll data inputs, coordinating with appropriate business partners for necessary actions


• As needed, calculate pay adjustments and verify retroactive pay


• Support payroll reporting, internal and external audits, and ensures compliance with federal, state regulations


• Verify accuracy and completeness of payment disbursements, tax reporting, and accounting activity


• When necessary, coordinates with Payroll Accountant to prepare accounting entries and in system employee balance adjustments in support of month/quarter/year end closing activities


• Provides superior customer service to assist employees or supervisors with understanding payroll processes


• Contributes to the success of the university by performing all other duties and responsibilities as assigned, acting as a back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing superior customer service in all interactions


• Works collaboratively with Payroll Manager, Payroll Analysts, Human Resources staff, and others across the university


• At the Senior level, will use a working knowledge of Human Resources policies, procedures, and data practices within the employee life cycle (hire through termination) and has an extensive understanding of impacts in the HR/Payroll system


• At the Senior level, as needed, support other Payroll Analysts with research and resolution in data validation process


• At the Senior level, as needed, collaborate with Payroll Systems Analyst on root cause analysis and testing of system issues and improvement opportunities that impact payroll processes and deliverables


• Perform all other duties as assigned to support Baylor’s mission


• Ability to comply with University policies


• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!