Payroll Analyst III

Toyota Industries North America, Inc.; Columbus (IN); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Toyota Industries North America, Inc. is seeking a Payroll Analyst to ensure compliant payroll processing for subsidiaries across the United States.

The role covers exempt and non-exempt payrolls with multiple frequencies, taxation, and liaison duties between TINA and subsidiaries. You will enter payroll maintenance in ADP, oversee timekeeping with subsidiaries, review audit reports, and ensure compliance with federal, state, local laws and company policy.

Qualifications

• Bachelor’s degree in HR, Accounting or related field.
• CPP certification preferred.
• Experience using an HRIS system (ADP Lyric) preferred; ability to learn is critical.
• 5–10 years payroll processing experience preferred.
• Knowledge of federal, state and local employment laws.
• Ability to identify problems and update processes as needed.

Responsibilities

• Process on-time and accurate payroll for various frequencies and locations in the United States.
• Enter payroll maintenance into ADP as provided by subsidiaries.
• Oversee timekeeping processes with subsidiary teams.
• Audit payroll previews and verify calculations for accuracy.
• Ensure compliance with federal, state, and local laws and company policy.
• Respond to payroll inquiries from HR personnel or associates.
• Assist accounting with GL inquiries or balancing issues.
• Handle tax notices and set up new tax jurisdictions.
• Process off-cycle payrolls and garnishments; ensure compliance.
• Complete daily, monthly, quarterly and yearly reporting.
• Support merger and acquisition activities as needed.

Skills

Analytical skills

Microsoft Excel

Microsoft Word

PowerPoint

Payroll processing

Education

Bachelor’s degree in Human Resources, Accounting or related business field

CPP certification (preferred)

Tools

ADP Lyric

Job description

The Payroll Analyst is responsible for ensuring compliant payroll processing for subsidiaries. The day-to-day execution of complex payroll tasks will include, but are not limited to payroll maintenance, support for time, payroll processing, managing tax for multiple jurisdictions and serving as the liaison between TINA and subsidiaries.

• Responsible for on-time and accurate exempt and non-exempt payroll processing for various payroll frequencies and locations throughout the United States in compliance with federal, state and local laws.
• Enter all payroll maintenance into the system each pay period as provided by subsidiary companies within the ADP platform.
• Oversee timekeeping process in conjunction with subsidiary process for time.
• Review the audit reports and verify calculations on the payroll preview to ensure accurate processing.
• Ensure payroll is processed compliantly in regards federal, state, local law and company policy.
• Apply analytical skills to troubleshoot and resolve payroll-processing issues.
• Responsible for handling payroll inquiries from subsidiary HR personnel or Associates.
• Assist the accounting department with General Ledger inquiries or balancing issues.
• Respond to tax notices timely.
• Setup new tax jurisdictions as required.
• Process off cycle checks for special pay runs.
• Administer and manage employee garnishments utilizing ADP Full Garnishment Services, ensuring accurate setup, processing, and compliance with Federal, State, and local regulations.
• Complete daily, monthly, quarterly and yearly reporting per departmental requirements.
• Exercise discretion in situations where the policy may not specifically address the unique situation and ensure compliance to company guidelines.
• Participate in short-term and long-term company planning activities making recommendation for strategic HR items in the Hoshin process.
• Provide support for merger and acquisition activity as necessary.

Education, Experience & Skills

• Bachelor’s degree in Human Resources, Accounting or related business field.
• Preferred Certified Payroll Professional (CPP)
• Experience using an HRIS system is preferred (ADP Lyric is the current system of record). Ability to learn to effectively utilize this system is critical.
• Strong preference given to those with 5 - 10 years of previous payroll processing experience.
• Must be able to proactively identify problems and take steps to solve issues and updated processes as needed.
• Initiative to take on new projects, learn new systems, and keep apprised of changing regulations.
• Strong technical skills required Microsoft Word, PowerPoint and Excel (emphasis on Excel - formulas, charting, pivot tables).
• Knowledge of federal, state and local employment laws and practices.
• Must have the ability to exercise judgment and make sound decisions quickly while interpreting the company policies.

Enjoy the best of both worlds with a hybrid schedule - collaborate in person at our Columbus, IN office and work remote on Mondays and Fridays.

Physical Requirements / Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals must sit or stand throughout the workday as needed to perform essential functions. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, computer printouts on occasion. Ability to concentrate, read and comprehend complex data. Frequent handling of documents and use of computer and telephone. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.

Travel

Travel within North America may be required up to 10%, or as needed. Ability to drive safely and valid driver’s license required.