Payroll Analyst 2

UC Irvine; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

UC Irvine is seeking a Payroll Analyst to coordinate and process payroll in UCPath and TRS under the Payroll Operations Manager in COHS. The role involves handling salary transfers, separations and related transactions while ensuring accuracy and confidentiality.

The ideal candidate has 2–5 years of experience, a BA/BS, strong Excel skills, and the ability to analyze data and communicate clearly with faculty, staff and administrators.

Qualifications

• Knowledge of payroll processes, policies and organizational systems.
• Strong judgment, decision-making and problem-solving skills.
• Excellent verbal and written communication and customer service abilities.
• Ability to multitask and maintain confidentiality of sensitive information.
• Experience with Excel for data analysis and reporting.
• Bachelor's degree and 2–5 years of related experience.

Responsibilities

• Coordinate, process and perform payroll functions in UCPath and TRS.
• Serve as Department Time Administrator and process salary cost transfers and separations.
• Create and pull reports for analysis and resolve payroll issues.
• Apply policies to resolve payroll problems of moderate scope.
• Handle data review of labor distribution, vacation accrual, and overtime.

Skills

Payroll processes

Communication

Excel

Data analysis

Confidentiality

Education

Bachelor's degree

Tools

UCPath

TRS

Job description

Who We Are

Founded in 1965,

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Our mission at UCI School of Medicine is: Discover. Teach. Heal. Through excellence in research, education, patient care and community service, we seek to advance individual and population health in Orange County and beyond.

Your Role on the Team

Under the general supervision of the Payroll Operations Manager in the College of Health Sciences (COHS), the Payroll Analyst coordinates, processes, and performs payroll functions in UCPath and the Time Reporting System (TRS). These responsibilities include UCPath entries, serving as the Department Time Administrator (DTA), processing salary cost transfers (SCT), separations, and various other payroll transactions and adjustments.

Creates and pulls reports for analysis and applies organizational policies and procedures to resolve a variety of payroll issues. Works on payroll problems where analysis of situations requires data review of a variety of factors including employee labor distribution records, vacation and sick leave accrual, and overtime.

Uses payroll professional concepts. Applies organizational policies and procedures to resolve a variety of payroll issues. Works on payroll problems of moderate scope where analysis of situations or data requires a review of a variety of factors.

Required

What It Takes to be Successful

• Working knowledge of many payroll processes, policies, procedures, and organization-specific computer application programs
• Demonstrated judgment and decision-making skills
• Verbal, written, and active listening communication skills
• Interpersonal and customer service skills
• Good organizational skills and ability to multitask
• Problem-solving, problem identification, and reasoning skills
• Intermediate mathematical skills
• Ability to maintain confidentiality of student, faculty, staff personnel, and financial information
• Demonstrated critical thinking skills
• Ability to work independently to analyze situations, interpret data, identify relevant factors, and formulate logical conclusions
• Experience using Excel to organize and analyze data and create tables, charts, graphs, and reports
• Ability to read and write in English
• Ability to work and communicate effectively with faculty, administrators, staff, and students
• Skill to organize, prioritize, and complete assignments in a fast-paced environment with competing deadlines
• Ability to maintain confidentiality of records and information
• Ability to maintain a positive attitude and contribute as both an individual and team member
• Demonstrated experience working collaboratively as a member of a team
• Excellent interpersonal skills to establish and maintain professional working relationships
• Bachelor's degree in related area and / or equivalent experience / training
• 2-5 years of experience with BA/BS, or equivalent experience, or equivalent combination of education and experience.

Preferred

• Working knowledge of organizational processes, procedures, rules, and regulations
• Experience in Payroll Personnel, UCPath, and/or Time Reporting System (TRS)
• Demonstrated experience in payroll analysis
• Working knowledge of UC Staff and Academic Personnel payroll policies, procedures, and collective bargaining contracts

Special Conditions

• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions Of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization