Payroll Analyst

Whatnot; New York (NY); Remote; USD 75,000 - 95,000; Full time

Benefits offered by this job

Generous Holiday and Time off Policy

Health Insurance options

Work From Home Support

Care benefits

Retirement plans with 401k

Paid parental leave

Job summary

Whatnot is seeking a detail-oriented US Workday Payroll Analyst to manage payroll operations across the US. This role requires 5+ years of US payroll processing experience and strong Workday Payroll capabilities. You will ensure accurate, timely payroll processing and compliance with regulations.

Offering flexibility in work location, the ideal candidate must live within commuting distance of our hubs in LA, NYC, or SF. Benefits include generous time-off policies, health insurance, and a 401k with employer matching.

Qualifications

• 5 - 7+ years of US payroll processing experience.
• 3 + years of hands-on experience with Workday Payroll.
• Strong knowledge of US tax regulations and wage laws.

Responsibilities

• Manage and optimize end-to-end payroll operations.
• Process biweekly payroll in Workday and validate earnings.
• Ensure compliance with federal, state, and local regulations.

Skills

US payroll processing experience

Workday Payroll experience

Multi-state payroll expertise

US tax regulations knowledge

Payroll audits experience

Advanced Excel skills

ADP SmartCompliance

Job description

Join the Future of Commerce with Whatnot!

Whatnot is the largest livestream shopping platform in North America and Europe to buy, sell, and discover the things you love. Whether it's trading cards, fashion, electronics, or live plants, our sellers are building real businesses across hundreds of categories. We're building live commerce at a scale that's never been done in the West, and there's no playbook to copy. The people here are shaping how an entirely new industry develops.

As a remote co-located team, we're inspired by our values and anchored in hubs across the US, UK, Ireland, Poland, Germany, and Australia. We move fast, stay close to our users, and focus on the work that drives the most impact.

We're one of the fastest growing marketplaces and were recently named the #1 Best Startup Employer in America by Forbes. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business and bring people together through commerce.

We are seeking a detail‑oriented and compliance‑driven US Workday Payroll Analyst to manage and optimize our end‑to‑end payroll operations. This role will ensure accurate and timely payroll processing for US employees while serving as a subject matter expert in Workday Payroll with Integration with ADP.

Role

Payroll Processing

• Process biweekly US payroll in Workday

• Validate earnings, deductions, taxes, and garnishments

• Ensure compliance with federal, state, and local regulations

• Manage multi‑state payroll processing and tax allocations

Compliance & Audits

• Maintain compliance with IRS and state tax regulations

• Support internal and external payroll audits

• Prepare and validate year‑end reporting (W‑2s)

Workday System Management

• Troubleshoot payroll errors and resolve discrepancies along with Sr Global Payroll Analyst

• Partner with HR and Benefits to ensure accurate data integration

• Develop and maintain payroll reports and calculated fields

Reconciliation & Reporting

• Analyze payroll variances

• Prepare payroll reporting as needed

Process Improvement

• Identify automation and efficiency opportunities

• Document payroll processes and controls

• Support payroll‑related system enhancements or implementations

We offer flexibility to work from home or from one of our global office hubs, and we value in‑person time for planning, problem‑solving, and connection. Team members in this role must live within commuting distance of our LA, NYC, or SF hub.

You

People who do well at Whatnot tend to be comfortable figuring things out as they go, biased toward action, and genuinely curious about what they're building. They care more about outcomes than credit and stay close to the product and the people using it.

• 5 - 7+ years of US payroll processing experience

• 3 + years of hands‑on experience with Workday Payroll

• Multi‑state payroll expertise

• Strong knowledge of US tax regulations and wage laws

• Experience with payroll audits and reconciliations

• Advanced Excel skills

• ADP SmartCompliance

Benefits

• Generous Holiday and Time off Policy

• Health Insurance options including Medical, Dental, Vision

• Work From Home Support

  • Home office setup allowance

  • Monthly allowance for cell phone and internet

• Care benefits

  • Monthly allowance for wellness

  • Annual allowance towards Childcare

  • Lifetime benefit for family planning, such as adoption or fertility expenses

• Retirement; 401k offering for Traditional and Roth accounts in the US (employer match up to 4% of base salary) and Pension plans internationally

• Monthly allowance to dogfood the app

  • All Whatnauts are expected to develop a deep understanding of our product. We're passionate about building the best user experience, and all employees are expected to use Whatnot as both a buyer and a seller as part of their job (our dogfooding budget makes this fun and easy!).

• Parental Leave

  • 16 weeks of paid parental leave + one month gradual return to work *company leave allowances run concurrently with country leave requirements which take precedence.

EOE

Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.