Payroll Analyst

Industrial Physics Inc; New Albany (IN); On-site; USD 60,000 - 76,000; Full time

Job summary

Industrial Physics Inc in New Albany, IN is seeking a Payroll Analyst to manage U.S. and Canadian payroll with accuracy and compliance across jurisdictions.

You will collaborate with HR, Finance, and external vendors to ensure proper recording and support audits, year-end processing, and payroll-related projects while maintaining data integrity and confidentiality.

Qualifications

• Associate's or bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field.
• 3+ years of payroll processing or administration experience, including full-cycle payroll for multi-state U.S.
• Working knowledge of federal and state payroll and wage-and-hour requirements.
• Strong analytical and reconciliation skills; able to research discrepancies and resolve issues.
• Strong attention to detail and ability to meet payroll deadlines.
• Proficiency with Microsoft Excel; maintain confidentiality and effective communication.

Responsibilities

• Independently process multi-state U.S. and Canadian payroll, including wages, overtime, bonuses, commissions, and adjustments.
• Review changes, timekeeping, payroll registers, and funding requirements to ensure accuracy and timeliness.
• Support tax compliance, deductions, notices, and year-end reporting (W-2s, T4s, RL-1s).
• Reconcile earnings, taxes, deductions, and retirement contributions across records.
• Prepare payroll reports, analyze data, and support audits with documentation.
• Serve as primary contact for employees and managers on payroll questions, maintaining confidentiality.
• Maintain payroll data integrity in HRIS and support onboarding and transitions related to mergers/acquisitions.
• Support system configuration, testing, integrations, and process improvements; assist with audits and controls.

Skills

Payroll processing

Multi-state payroll

Analytical skills

Attention to detail

Confidentiality

Written and verbal communication

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

Paylocity

Excel

HRIS systems

Job description

Description

**THIS IS AN ON-SITE ROLE LOCATED IN NEW ALBANY, INDIANA!**

WE ARE GROWING! Looking for a rewarding future? Interested in becoming a team member of a successful organization? Would you like an opportunity to join a dynamic, well established company that has been in business for over 70 years? Your search stops here! Our company employees share a teamwork atmosphere and a company culture designed to reward employees for the success of the organization. Our company is a leading global supplier of scientific laboratory testing equipment.

**This position is open only to candidates who are legally authorized to work in the United States without the need for employer sponsorship, now or in the future. We do not offer visa sponsorship for this position.**

Position Summary

The Payroll Analyst is responsible for the accurate and timely processing of U.S. and Canadian payroll while supporting payroll compliance, reporting, reconciliation, and continuous improvement activities. This role serves as a key resource for employees and managers regarding payroll-related questions and works closely with Human Resources, Finance, and external payroll and benefit vendors to ensure payroll transactions are accurate, compliant, and properly recorded.

The Payroll Analyst will independently manage routine payroll activities, identify and resolve discrepancies, maintain payroll data integrity, and support audits, year-end processing, and payroll-related projects across multiple U.S. jurisdictions and Canada.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Independently process multi-state U.S. and Canadian payroll, including regular wages, overtime, bonuses, commissions, and payroll adjustments.
• Review employee changes, timekeeping records, payroll registers, and funding requirements to ensure accurate, timely payroll.
• Support payroll tax compliance, required deductions, tax notice resolution, and year-end reporting, including W-2s, T4s, and applicable RL-1s.
• Reconcile payroll earnings, taxes, benefit deductions, and retirement contributions, resolving discrepancies across payroll, HR, benefits, and Finance records.
• Prepare payroll reports, analyze data, and support internal and external audits with accurate documentation and supporting records.
• Serve as a primary contact for employees and managers, resolving payroll questions and concerns while maintaining confidentiality.
• Maintain accurate payroll and HRIS records and support employee onboarding and payroll transitions related to mergers and acquisitions.
• Support payroll system configuration, testing, and integrations, and improve payroll procedures, reporting, and internal controls.
• Support internal and external payroll, financial, benefit, and retirement plan audits by providing documentation, reviewing payroll data for errors, and helping maintain internal controls and appropriate segregation of duties.

Requirements

• Associate's or bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent payroll experience.
• 3+ years of payroll processing or administration experience, including experience independently managing the full payroll cycle and processing multi-state U.S. payroll.
• Working knowledge of federal and state payroll and wage-and-hour requirements.
• Strong analytical and reconciliation skills, including the ability to research discrepancies and independently resolve payroll issues.
• Strong attention to detail and ability to work accurately under payroll deadlines.
• Proficiency with Microsoft Excel, including formulas, lookups, filtering, and data analysis.
• Ability to handle confidential and sensitive employee information.
• Strong written and verbal communication skills.

PREFERRED

• Experience processing Canadian payroll, including CPP/QPP, EI, provincial taxation, and year-end reporting.
• Experience processing payroll with Paylocity is strongly preferred.
• Experience with payroll tax administration and multi-state taxation.
• Experience with payroll, 401(k), benefit, and other deduction reconciliations, along with general ledger interfaces and audit support.
• Experience with payroll system implementations, testing, or process improvement.
• Experience onboarding and setting up employees in payroll and HRIS systems during mergers, acquisitions, or other employee population transitions.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.

OUR VALUES

At Industrial Physics, our values guide how we work: Stronger as one, Take the initiative, and Focus on what matters. We collaborate across diverse perspectives, continually improve our skills and strive to exceed expectations, and focus our efforts on earning customer loyalty, supporting our people, and growing our business.

Industrial Physics provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy- related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.