Payroll Analyst

Talentify; Acton (MA); On-site; USD 110,000 - 130,000; Full time

Job summary

Talentify in Acton, MA is seeking a Payroll Analyst to manage the end-to-end US biweekly payroll for 3,000+ employees using Workday. This on-site role (~3 days per week) also serves as the primary backup for payroll processing in Canada, Mexico, and Costa Rica.

The ideal candidate has a Bachelor’s degree in a related field, 5+ years of multi-state payroll experience, and proven Workday Payroll expertise. Strong attention to detail and independent work style are essential.

Qualifications

• Bachelor’s degree in HR, accounting, business, or related field.
• At least 5 years of hands-on, multi-state payroll processing experience.
• Proven Workday Payroll experience required.
• Experience with Canada, Mexico, and/or Costa Rica payroll preferred.
• Strong attention to detail and data accuracy.
• Ability to work independently with minimal supervision.

Responsibilities

• Process end-to-end US biweekly payroll for 3,000+ employees in Workday.
• Audit payroll data (hours, bonuses, deductions, taxes) for accuracy.
• Reconcile payroll prior to transmission and validate reports post-processing.
• Investigate and resolve payroll discrepancies and inquiries with high service levels.
• Ensure compliance with federal, state, and local payroll laws and taxes.
• Assist with year-end processes (W-2s) and tax form distribution.
• Support global payroll continuity as backup for Canada, Mexico, and Costa Rica.
• Collaborate with HR and Finance to maintain data integrity across systems.

Skills

Attention to detail

Analytical skills

Independent work

Problem solving

Discretion

Education

Bachelor’s degree in HR, Accounting, Business Administration, or related field

Tools

Workday Payroll

Job description

Job Description: Title: Payroll Analyst Location: Must work on-site in Acton, MA ~3days/week

Overview

The Payroll Analyst will be a key individual contributor responsible for the end-to-end processing of the US biweekly payroll for over 3,000 employees using Workday. This role requires a high level of expertise, autonomy, and attention to detail. The successful candidate will also serve as a crucial backup for payroll processing in Canada, Mexico, and Costa Rica, supporting our global business continuity strategy. This role will report to the Global Payroll Director.

Key Responsibilities

• Process accurate and timely biweekly multi-state US payroll for 3,000+ employees in Workday from start to finish.
• Perform thorough audits of payroll data, including hours, bonuses, commissions, deductions, and tax withholdings, to ensure accuracy before final transmission.
• Reconcile payroll prior to transmission and validate confirmed reports post-processing.
• Research, analyze, and resolve complex payroll discrepancies and employee inquiries with a high degree of customer service.
• Ensure strict compliance with all federal, state, and local payroll, wage, and hour laws and tax obligations.
• Maintain a deep understanding of payroll taxation, including garnishments, liens, and other mandatory deductions.
• Prepare and process off-cycle payrolls as needed for corrections, terminations, or bonuses.
• Serve as the primary backup for payroll processing in Canada, Mexico, and Costa Rica, ensuring seamless continuity.
• Collaborate closely with HR and Finance teams to ensure data integrity across systems (e.g., new hires, terminations, salary changes).
• Assist with year-end processes, including W-2 and other tax form reconciliation and distribution.
• Identify opportunities for process improvement and efficiency within the payroll function.
• Maintain up-to-date procedural documentation for all payroll processes.

Required Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field.
• Minimum of 5 years of hands-on, multi-state payroll processing experience.
• Proven, extensive experience with Workday Payroll is required.
• Demonstrated expertise in payroll taxation and compliance.
• Experience processing or supporting payroll for Canada, Mexico, and/or Costa Rica.
• Proven ability to work independently as an individual contributor with minimal supervision.
• Exceptional attention to detail and a commitment to accuracy.
• Strong analytical and problem-solving skills.
• High level of discretion and ability to handle sensitive and confidential information.

Preferred Qualifications

• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) designation.
• Experience in a global organization.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs).

Start Date - End Date: Aug 24 – Dec 31, 2026