Payroll Administrator - Tax Specialist

Stifel Financial Corp.; Northern (KY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Stifel Financial Corp. is seeking a Payroll Administrator - Tax Specialist to ensure accurate federal, state, and local payroll tax withholding, reporting, and compliance across the organization.

You will serve as the tax expert supporting payroll processing, researching issues, and reconciling tax data. Responsibilities include preparing and filing quarterly and annual payroll tax returns, year-end tax reporting, maintaining tax accounts and system configurations, and collaborating with HR,

Qualifications

• Knowledge of federal, state, and local payroll tax regulations.
• Understanding of wage and hour laws and payroll compliance requirements.
• Strong analytical and problem-solving abilities.
• Attention to detail and accuracy in tax data.
• Advanced Excel skills preferred.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Administer federal, state, and local payroll tax withholding, reporting, filings, and payments, ensuring compliance with tax laws and regulations.
• Prepare, review, reconcile, and file quarterly and annual payroll tax returns and related reports.
• Coordinate year-end payroll tax activities, including Forms W-2, W-2c, and other required tax reporting.
• Maintain payroll tax accounts, registrations, jurisdictional setups, and related system configurations.
• Monitor and respond to payroll tax notices, audits, and government inquiries.
• Research and resolve payroll tax issues and discrepancies.

Skills

Payroll tax regulations

Analytical problem-solving

Attention to detail

Excel

Communication skills

Confidentiality

Education

Bachelor's degree in Accounting, Business Administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

What You'll Be Doing

The Payroll Administrator - Tax Specialist is responsible for ensuring accurate payroll tax withholding, reporting, compliance, and reconciliation for all employees. This role serves as the subject matter expert for federal, state, and local payroll taxes, supports payroll processing activities, researches and resolves tax issues, and ensures compliance with applicable tax regulations.

What We're Looking For

• Administer federal, state, and local payroll tax withholding, reporting, filings, and payments, ensuring compliance with all applicable tax laws and regulations.
• Prepare, review, reconcile, and file quarterly and annual payroll tax returns and related tax reports.
• Coordinate year-end payroll tax activities, including Forms W-2, W-2c, and other required tax reporting.
• Maintain payroll tax accounts, registrations, jurisdictional setups, and related system configurations.
• Monitor, research, and respond to payroll tax notices, agency correspondence, audits, and government inquiries.
• Research and resolve payroll tax issues, discrepancies, amended filings, and employee tax-related questions.
• Analyze and apply appropriate tax treatment for payroll transactions, including supplemental wages, relocation benefits, fringe benefits, and multi-state taxation matters.
• Support payroll processing activities by reviewing payroll calculations, earnings, deductions, tax withholdings, adjustments, reversals, and off-cycle payments.
• Perform payroll tax account reconciliations and validate the accuracy and completeness of payroll tax data and reporting.
• Collaborate with Human Resources, Benefits, Compensation, Finance, and other stakeholders to ensure accurate payroll and tax administration.
• Maintain payroll records, documentation, and procedures in accordance with company policies and regulatory requirements.
• Identify trends, risks, and opportunities for process improvement; develop metrics and management reporting to support decision-making.
• Recommend, document, and implement payroll tax process improvements, automation initiatives, system upgrades, testing activities, and compliance-related projects.

What You'll Bring

• Strong knowledge of federal, state, and local payroll tax regulations.
• Understanding of wage and hour laws and payroll compliance requirements.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Advanced Microsoft Excel skills preferred.
• Ability to manage multiple priorities and meet strict deadlines.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.

Education & Experience

• Minimum Required: Bachelors degree in Accounting, Business Administration or related field required.
• Minimum Required :3+ years of related experience required.

Licenses & Credentials

• Preferred - Fundamental Payroll Certification (FPC) and Certified Payroll Professional (CPP)

Systems & Technology

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook #LI-JK1

About Stifel

Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients’ money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.

While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success.

At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.

Stifel is an Equal Opportunity Employer.