Payroll Administrator I - Texas United Management Corporation

Opportunities for all Companies; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Texas United Management Corporation in Houston seeks a Payroll Administrator I to manage payroll processing for 500+ employees using Ultipro/UKG, ensuring accurate deductions and timely pay. The role requires three years of multi-state payroll experience and on-site work five days a week, with the potential for hybrid after onboarding.

You will collaborate with HR to improve processes and answer employee questions.

Qualifications

• Three years of multi-state payroll experience
• Experience with Ultipro/UKG payroll system preferred
• Confidential and professional approach to payroll data
• Fluent in English, both written and verbal

Responsibilities

• Process payroll accurately for a multi-state employee base
• Maintain UKG/Ultipro timekeeping records
• Respond to employee payroll inquiries and requests
• Prepare direct deposit vouchers and paychecks
• Assist HR with payroll audits, reports, and invoicing
• Ensure compliance with payroll tax and wage laws

Skills

Multi-state payroll

Ultipro/UKG

MS Excel

Timekeeping

English fluency

Attention to detail

Education

Some college in accounting or finance

Accounting coursework

Tools

Ultipro

UKG

MS Office

Job description

Payroll Administrator I - Texas United Management Corporation

Locations

Houston, TX 77056, USA

• On-site
• Finance and Accounting
• Full-Time
• Supervisor : Christina Landry

Description

Job Summary

The payroll administrator performs numerous functions aligned with the Payroll and Human Resources Department, including processing payroll and maintaining employment-related records. Ultipro is used for payroll and timekeeping.

Summary of Essential Job Functions

• Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system in a multistate, multi-company environment with multiple types of deductions and additions such as bonuses, commissions, benefits, disability pay, liens, and overtime.
• Reviews the computation of pay and associated deductions for accuracy.
• Monitors, maintains, and corrects accurate records in the UKG/Ultipro timekeeping system.
• Processes hourly and salary payrolls on established deadlines.
• Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions.
• Mail out employees’ direct deposit vouchers and paychecks by specific deadlines.
• Answers employees’ questions regarding payroll policies and how the policies affect pay.
• Respond to employees’ requests for information and documentation.
• Responds to and resolves any inquiries regarding paychecks or payroll reporting.
• Initiates and follows up on employment verification requests.
• Ensures payroll issues are escalated and resolved promptly.
• Monitors and maintains daily investment records regarding the company’s 401(k) plan.
• Maintains files in appropriate filing systems (e.g., personnel, medical, insurance, etc.) For 500+ employees, in both paper and electronic formats.
• Works collaboratively with HR and HRIS manager to improve processes for efficiency, quality , and positive employee experience.
• Develop checklists, procedures, cadences, calendars, and similar job aids to assist both the team and company employees with understanding the payroll process.
• Audits, completes, and files reports for reconciliation through the accounting team.
• Scans and indexes all designated paper documents into an imaging system.
• Performs other departmental tasks as assigned or as the need arises, ranging from stuffing envelopes or taking mail to running and analyzing reports to participating in project teams.
• Manages all HR and Payroll invoicing by ensuring expenses are allocated to the appropriate companies and submitting invoices to Accounts Payable for processing and payment.

Requirements

• Confidentiality and deep professionalism are necessary, inside and outside the team.
• At least three years of multi-state payroll experience in Ultipro or UKG strongly preferred.
• Dependability, timeliness, and willingness and ability to work standard hours in the office at 4800 San Felipe, Houston office, five days a week are required.
• Advanced knowledge of computer applications such as MS Word, MS Excel, and Outlook.
• College degree not required, though at least some college in accounting or finance is preferred.
• Ten-key touch.
• Ability to understand and perform various payroll tax calculations.
• APA (American Payroll Association) Certification preferred; consistent ownership of the understanding of best practices regarding payroll preferred.
• Fluent in the English language for written and verbal communication skills.
• Willingness to learn and grow as a professional.
• Ability to work with others positively and discreetly.

Working Conditions

• Standard office hours for this role are 8:00 AM to 5:00 PM Monday-Friday.
• This position requires on-site presence five days per week during the first 90 days of employment to support onboarding and training.
• After the initial 90-day period, the role typically transitions to a hybrid work schedule. Three to four days per week in the office are required.
  • When working from home, the employee should remain active on Microsoft Teams, respond to internal and external messages within one to two hours, and complete all daily assigned tasks within expected quality and timeliness standards.
  • Working from home must beseamless and without disruptions. All team members, internal and external customers, should continue to receiveexcellent customer servicewithout compromise. If any issues impact our ability to deliver that level of service,remote work will no longer be an option, and the employee will be required to workfull-time from the office.This includes technical or connectivity issues, among others.
  • To help maintain uninterrupted service, it ishighly recommendedthat employees schedule vacation time, appointments, etc., during their WFH days. The manager should also approve this time away from the desk to ensure consistent coverage.
  • The person in this role is also expected to be available to work at the office when needed for special projects, training, or any other work-related requirements.
• All employees are expected to useMicrosoft Teamsas the primary platform for:
  • Real-time collaborationwith colleagues.
  • Task assignment and tracking.
  • Maintaining accountabilityfor deliverables and deadlines.
  • Prompt communicationthrough chats, calls, and group messages.
• Consistent engagement on Teams is essential to ensuring transparency, productivity, and team alignment regardless of work location.
• Physical requirements are typical for an in-office environment. Computer, email, and phone-related tasks account for over 80% of the typical workday. Physical requirements include acceptable close vision, fine motor skills associated with typical computer work, communication, and the ability to focus for extended periods.
• Must handle multiple communication inputs and juggle numerous requests daily.
• Must create and maintain effective working relationships with coworkers, vendors, customers, and peers across the team and company.
• Reports to Texas United Management Corporation's HRIS and Payroll Manager.

Other Requirements

• Must be able to complete and pass post-offer checks, including, but not limited to, background, drug, references, and education.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.