Payroll Administrator

Konica Minolta Business Solutions Canada; Ramsey (NJ); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

On-site in Ramsey, NJ

Job summary

Konica Minolta is seeking a Payroll Specialist to manage bi-weekly payroll for a multi-state workforce within a hybrid Ramsey, NJ setting. You will ensure compliance with federal, state, and local regulations while supporting audits and reporting.

The role emphasizes data integrity, confidentiality, and process improvements across integrated HR/payroll systems. The ideal candidate has 2+ years of payroll experience, strong Excel skills, and a detail-oriented, analytical mindset.

Qualifications

• Strong knowledge of payroll practices and compliance requirements.
• Excellent analytical, organizational, and problem-solving skills.
• Microsoft Excel proficiency.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Professionalism and discretion when handling confidential information
• Associate’s degree in accounting, Finance, Human Resources, Business Administration, or equivalent experience.
• Minimum 2 years of payroll processing experience

Responsibilities

• Process bi-weekly payroll accurately and timely for all eligible employees.
• Review and process payroll transactions including calculation of new hire’s pay, termination checks, salary changes, bonuses, retroactive pay adjustments, employee tax updates, and review deduction changes.
• Monitor, audit and validate payroll-related workflows between SuccessFactors, ADP, Workforce Software (WFS), and other integrated systems.
• Transmit payroll files to ADP and verify successful processing and data integrity.
• Calculate and process off-cycle and manual payroll payments.
• Audit and analyze payroll data and reconcile payroll totals by Company including YTD and QTD balances.
• Review and approve timecard corrections and exceptions.
• Generate payroll reports using ADP Reporter and create compliance reports.
• Respond to employee payroll inquiries with resolutions.
• Process employment verifications and unemployment claims.
• Support payroll audits, garnishments, subpoenas, and regulatory requests.
• Maintain payroll records and confidentiality.
• Participate in process improvement initiatives and special projects.
• Knowledge of accrual bank configurations in time system.

Skills

Payroll processing

Analytical skills

Excel proficiency

Communication

Team collaboration

Education

Associate degree in accounting/finance/HR

Tools

ADP

SuccessFactors

Workforce Software (WFS)

Job description

Overview

At Konica Minolta, our people are at the center of everything we do. As a Payroll Specialist, you'll play a vital role in delivering an exceptional employee experience by ensuring accurate and timely payroll for our multi-state workforce. This position is responsible for managing payroll processes, ensuring compliance with federal, state, and local regulations, supporting audits and reporting, and driving process improvements across integrated HR and payroll systems. The ideal candidate is detail-oriented, analytical, and passionate about delivering accurate results while maintaining the highest standards of confidentiality and service.

This position follows a hybrid work schedule requiring four days per week in the Ramsey, NJ office and one remote workday per week.

Responsibilities

• Process bi-weekly payroll accurately and timely for all eligible employees.
• Review and process payroll transactions including calculation of new hire’s pay, calculations of termination checks, salary changes, bonuses, calculate retroactive pay adjustments, employee tax updates, and review deduction changes.
• Monitor, audit and validate payroll-related workflows between SuccessFactors, ADP, Workforce Software (WFS), and other integrated systems.
• Transmit payroll files to ADP and verify successful processing and data integrity.
• Calculate and process off-cycle and manual payroll payments.
• Audit and analyze payroll data and reconcile payroll totals by Company including YTD and QTD balances.
• Review and approve timecard corrections and exceptions.
• Generate payroll reports using ADP Reporter and create compliance reports.
• Respond to employee payroll inquiries with resolutions.
• Process employment verifications and unemployment claims.
• Support payroll audits, garnishments, subpoenas, and regulatory requests.
• Maintain payroll records and confidentiality.
• Participate in process improvement initiatives and special projects.
• Knowledge of accrual bank configurations in time system.

Qualifications

• Strong knowledge of payroll practices and compliance requirements.
• Excellent analytical, organizational, and problem-solving skills.
• Microsoft Excel proficiency.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Professionalism and discretion when handling confidential information
• Associate’s degree in accounting, Finance, Human Resources, Business Administration, or equivalent experience.
• Minimum 2 years of payroll processing experience

About Us

This posting reflects an existing vacancy that we are actively recruiting for.

About Konica Minolta

Konica Minolta Business Solutions' (Konica Minolta) journey started more than 150 years ago, with a vision to see and do things differently. The company partners with clients to Give Shape to Ideas by supporting their digital transformation through its expansive Intelligent Connected Workplace portfolio. Its business technology offerings include IT Services, intelligent information management, video security solutions and managed print services, as well as office technology and industrial and commercial print solutions. 2025 marks Konica Minolta’s 20th anniversary in production print, for which it celebrates "20 Years of Excellence, Innovation and Impact,” and continues to lead the way in digital commercial printing. This year also commemorates 20 years of Konica Minolta’s bizhub brand. Over the past two decades, the bizhub series has revolutionized office technology and redefined how businesses operate. It has continuously evolved to meet the needs of modern workplaces, fueled by advances in technology and a commitment to innovation. Konica Minolta is proud to be ranked on the Forbes 2025 America's Best Large Employers list, included on CRN’s MSP 500 list numerous times; recognized as the #1 Brand for Customer Loyalty in the MFP Office Copier Market by Brand Keys for eighteen consecutive years and presented with Keypoint Intelligence’s BLI 2025 and 2021 A3 Line of The Year and BLI 2021-2023 Most Color Consistent A3 Brand Awards for its bizhub One i-Series. For more information, please visit Konica Minolta online and follow it on Facebook, YouTube, LinkedIn and Twitter. Konica Minolta operates on a North American Shared Services model, which aligns cross-border priorities and enhances delivery to its field organization. This combines service functions in the U.S. and Canada, ultimately providing more resources to support areas such as sales administration, logistics and supply chain, marketing, product planning, finance, IT, HR and legal.

Salary Disclaimer

Konica Minolta is committed to transparent and equitable compensation practices. Our pay structure is designed to support employee growth, allowing individuals to progress through the salary range as they advance in their role. Actual base pay offered will vary based on a candidate’s skills, experience, job‑related knowledge, geographic location, and specific business needs.

AI Disclosure

Konica Minolta Business Solutions (Canada) Ltd., or its authorized third-party contractors, may employ Artificial Intelligence technologies to support elements of the recruitment process. Notwithstanding this, Applications are reviewed by our recruitment team, who always make the final hiring decision.

EOE Statement

Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law. Konica Minolta Business Solutions, U.S.A., Inc and Konica Minolta Business Solutions (Canada) Ltd. are equal opportunity employers.