Payroll Administrator

SAFEbuilt, Inc.; Loveland (CO); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401K with company match

Job summary

SAFEbuilt in Loveland, CO, is seeking a Payroll Administrator to manage bi-weekly payroll for company pay groups in a hybrid role. The position uses Ultimate Software and collaborates with the Payroll Team of four under the Payroll Director.

Responsibilities include ensuring accuracy of payroll data, processing travel reimbursements, maintaining confidential information, and supporting audits. A 1–3 year background in payroll and a degree in accounting/finance are preferred.

Qualifications

• Bachelor’s degree preferred but not required in Accounting or Finance.
• 1-3 years of relevant professional work experience.
• FPP or CPP credentials a plus.
• Well-organized with ability to prioritize.
• High level of precision and diligent in managing details.
• Familiarity with UKG Pro and Sage Intacct systems a plus.
• Familiarity with HRIS systems (multiple platforms a plus).
• Computer proficiency within a Microsoft Office environment required.

Responsibilities

• Review payroll records for accuracy with HR updates.
• Maintain payroll information by collecting, calculating, and entering data.
• Process bi-weekly payroll in Ultimate Software for company pay groups.
• Prepare employee travel & expense reimbursements for payroll.
• Collect and upload timekeeping information and verify data accuracy.
• Process garnishments and termination/payroll adjustments.
• Assist with annual audits and payroll process improvements.
• Maintain confidentiality and payroll integrity.

Skills

Well-organized

Prioritization

Attention to detail

Education

Bachelor’s Degree preferred but not required

Degree in Accounting or Finance preferred

Tools

UKG Pro

Sage Intacct

HRIS systems

Microsoft Office

Job description

Payroll Administrator - Loveland, CO - Hybrid

SAFEbuilt is in search of a Payroll Administrator to join their team in Loveland, CO. The Payroll Administrator will be responsible for bi-weekly processing of payroll for company pay group(s) in conjunction with Payroll Team, provide inquiry research and resolution of any payroll discrepancies, and process Employee Travel & Expense Reimbursements as part of bi-weekly payroll. This position functions with a Payroll Team of 4 and reports to the Payroll Director.

Primary Duties and Responsibilities

• Review EE payroll record updates for accuracy as updated by HR for employee changes in status, earnings, exemptions, Allowance Pay, and job title and department/division transfers.
• Maintains payroll information by collecting, calculating, and entering data.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Prepare bi-weekly payroll in Ultimate Software for Company Pay Groups and resolve payroll discrepancies by collecting and analyzing information.
• Prepare bi-weekly employee Travel & Expense reimbursements for inclusion in payroll and resolve discrepancies.
• Collect and upload timekeeping information for employees weekly and verify accuracy of data.
• Process Employee Garnishments for Employer Response, attach to employee deductions in Payroll system and determine liability for payroll deduction.
• Calculate Termination, PTO Payouts; prepare Manual paychecks when necessary and assist with conversion to direct ACH when needed.
• Prepare Payroll Checklist by compiling summaries of earnings, taxes, deductions, additional pay items, leave of absences, disability, and nontaxable wages.
• Prepare reconciliation for each payroll submission on HSA and 401k Contribution deductions for validation of vendor funding.
• Prepare and submit Payroll and accounting reports with payroll information to supervisor.
• Enter manual ACH/paychecks, T/E reimbursements, and related payroll entries into SAGE accounting software.
• Provide payroll information and/or assistance to Employees and Managers by answering related questions and requests.
• Regularly use spreadsheets, Intranet database, and word processing software, and periodically learn new programs.
• Work closely with Payroll Team Members and HR/Benefit Team to accomplish duties, including attending monthly HR/PR Team meetings.
• Assist in development of reports for management or regulatory bodies.
• Assist in the identification and implementation of new payroll processes.
• Participate in preparation for the annual audit and assist to provide audit documentation.
• Develop and maintain a positive working relationship with staff, other departments, and management.
• Interact with a wide variety of people with tact, courtesy, and professionalism.
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
• Write/communicate effectively and understand written communications, including but not limited to email.
• Maintains sensitive information and employee confidentiality to protect payroll integrity and employee personal information.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• May be required to work non-traditional hours as needed.
• May be asked to attend and/or travel for bi-annual Finance Meetings.
• May be required to carry a cell phone and be available to respond during working hours.

Education/Experience

• Bachelor’s Degree preferred but not required.
  • Degree in Accounting or Finance preferred
• 1-3 years of relevant professional work experience.
• FPP or CPP credentials a plus.
• Well-organized with ability to prioritize.
• High level of precision and diligent in managing details.
• Familiarity with UKG Pro and Sage Intacct systems a plus.
• Familiarity with HRIS systems (multiple platforms a plus).
• Computer proficiency within a Microsoft Office environment required as is essential to the ability to successfully learn and subsequently maneuver within internal business applications.

Salary Range: $25.00 - $28.84 per hour

COMPENSATION & BENEFITS:

SAFEbuilt pays competitive wages and has a comprehensive benefit offering. Benefits include health, dental, vision, life, and disability insurances, paid holidays, paid time off, matching 401K Plans, wellness programs and more. SAFEbuilt is committed to Career Progression through paid training and step increases for additional certifications and licenses.

Our employees are our greatest asset, with exceptionally certified individuals in all departments, including Planning & Zoning, Code Enforcement, Fire Prevention, and Engineering, as well as full-service and supplemental Building Department services. SAFEbuilt invests in developing our employees, exploring innovative technology, and giving back to our communities.

In partnership with over 1200 communities, our talented experts make a difference in the cities and towns where we live and work. Through quality people and consistent service, SAFEbuilt plays an important role in continually improving lives by developing safe, thriving communities.

SAFEbuilt is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, gender identity, gender expression, age, disability, veteran status or any other protected factor.

If you need assistance or accommodation due to a disability, please contact us at [e-mail] or you may call us directly on 970-292-2200.