Payroll Administrator

U.S. Engineering; Kansas City (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement matching

529 plan matching

Paid time off

Year-end bonus

Job summary

U.S. Engineering is seeking a Payroll Administrator to process weekly union payroll, maintain data accuracy, and support payroll analytics. This role emphasizes confidentiality, timely processing, and excellent customer service.

Responsibilities include assisting with I-9 reporting, timecards, W-2 preparation, and special payroll projects. A high school diploma and accounting coursework are preferred, with prior union payroll experience a plus.

Qualifications

• High School diploma or equivalent; accounting courses are a plus.
• At least 1 year of payroll experience; union payroll preferred.
• Strong customer service and confidentiality responsibilities.

Responsibilities

• Primary responsibility for weekly union payroll processing.
• Maintain payroll data accuracy and confidentiality.
• Assist with analytics for CIPs, certified payroll, and union benefits.
• Assist HR with I-9 reporting and timecard processing.
• Support W2 preparation and payroll-related inquiries.
• Assist with W2 preparation.
• Process payments of union fringes, taxes, and employee benefits.
• Respond to payroll questions professionally and timely.

Skills

Payroll processing

Union payroll

Customer service

Data entry

Communication

Attention to detail

Timely work

Education

High School Diploma or GED

Accounting coursework

Tools

Excel

Word

Outlook

Job description

Do you believe no challenge is too complex to solve? You'll fit right in at U.S. Engineering. We deliver award-winning mechanical contracting, construction, service, and maintenance solutions with a focus on performance and innovation. Our team of skilled and collaborative professionals drives every project from preconstruction through final testing, always aligned with our clients’ goals.

PAYROLL ADMINISTRATOR

The Payroll Administrator ensures accurate and timely union payroll processing using accounting and HR systems, while providing excellent customer service.

Principal Duties and Accountabilities

• Primary responsibility for weekly union payroll processing.
• Ensure the integrity and confidentiality of payroll and all other sensitive data.
• Assist in generating and distributing analytics related to controlled insurance programs (CIPs), certified payroll, and union benefits.
• Maintain union wage rates.
• Monitor the efficiency of payroll workflows and communications; implement steps to improve as necessary.
• Participate in employee on-boarding and off-boarding record keeping, and update employee payroll information as needed.
• Respond to payroll questions and other related requests professionally, in a timely and accurate.
• Process payments of union fringes, taxes, and employee benefits.
• Assist HR with employee maintenance, including I-9 reporting, electronic timecards, and responding to requests for employment verifications.
• Assist with W2 preparation.
• Assist with special projects as needed.

Education

• High School Diploma or equivalent education (GED) required.
• College-level or business school accounting courses are a plus.

Experience

• At least 1 year of experience administering payroll required.
• Previous experience with union payroll is preferred.
• Experience within the service industry is preferred.

Knowledge, skills, and abilities

• Ability to understand and contribute positively to the company’s cultural norms.
• Excellent customer service skills.
• Positive team mindset – professional maturity and adaptability to help the team.
• Focused results and meeting deadlines – demonstrate a sense of urgency as required.
• Good understanding of union agreements and fringe benefits.
• Good organizational, time management, and follow-up skills.
• Demonstrates the highest level of professionalism, discretion, and confidentiality.
• Proficient in knowledge and application of payroll concepts, laws, and contractual issues.
• Intermediate proficiency with Word and Outlook; Advanced proficiency with Excel.
• Must be able to maintain crucial deadlines and prioritize.
• General acumen with numbers and basic mathematics.
• Ability to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.
• Proficiency in 10-key and data entry.
• Working knowledge of computer operations and experience with accounting systems.

Physical and/or Travel demands

• Frequent use of a computer, including keyboarding, viewing the monitor, etc.
• Travel as required to conferences and continuing education.
• Occasional day trips between construction job sites, offices, and manufacturing facilities.

Benefits and Compensation

• The range for this position has been established at $29to $36per hour and is U.S. Engineering's good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training.
• Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions, all add to your bottom line.

Posted until November 30th, 2026

Candidates must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.

U.S. Engineering is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.

U.S.Engineering is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.