Payroll Administrator

ITW; Hatfield (MN); On-site; USD 45,000 - 60,000; Full time

Job summary

Brooks Instrument, a division of ITW, seeks a Payroll Administrator based at the company headquarters in Hatfield, PA. The role provides payroll administration and accounts payable support to the Finance department.

Responsibilities include processing bi-weekly and off-cycle payrolls, auditing time records, maintaining employee profiles, validating pay components, and assisting with month-end close and vendor payments while ensuring confidentiality and compliance.

Qualifications

• Associate degree in Accounting/Finance or minimum 2 years of Payroll experience.
• Proficient with Microsoft Office and payroll software.
• Experience with accounts payable processes and data confidentiality.

Responsibilities

• Process bi-weekly and off-cycle payrolls for Brooks US.
• Audit time schedules records, resolve exceptions and errors.
• Maintain employee profiles in the system, handling new hires, terminations, rate changes etc.
• Validate complex pay components like overtime, shift differentials, bonuses, etc.
• Assist in processing AP invoices, ensuring accuracy and timely payment.
• Assist in month-end and year-end closing processes to guarantee timely and accurate financial reporting.
• Ensure compliance with company policies and regulatory requirements related to accounts payable.
• Interact with HR, Materials, Receiving, etc. to complete required functions.

Skills

Payroll processing

Accounts payable

Data confidentiality

Education

Associate degree in Accounting/Finance

Tools

Microsoft Office

Job description

Job Description

Brooks Instrument (www.brooksinstrument.com), an industry leader in flow and pressure instrumentation for critical applications, is seeking candidates for a Payroll Administrator position that will be based at the company headquarters in Hatfield, Pennsylvania (suburban Philadelphia). The company has manufacturing locations in Pennsylvania, Hungary, Malaysia, and Korea, and also maintains sales and service offices throughout the world. Our high-tech products are used in laboratory and process applications in end markets such as: oil & gas, petrochemical, medical devices, waste water, life sciences, and analytical instruments.

Brooks is a division of ITW (Illinois Tool Works), a fortune 200 company. ITW is one of the world’s leading diversified manufacturers of specialized industrial equipment, consumables, and related service businesses. The company has operations in 56 countries and employs over 50,000 employees. These talented employees, many of whom have specialized engineering or scientific expertise, contribute to ITW’s global leadership in innovation. The company is proud of its broad portfolio of nearly 10,000 active patents, and is focused on fully leveraging its highly differentiated business model to deliver solid growth with consistent best-in‑class margins and return on capital.

Basic Functions

This person will provide payroll administration and accounts payable support to the Finance department.

Essential Duties and Responsibility

• Process bi-weekly and off-cycle payrolls for Brooks US
• Audit time schedules records, resolve exceptions and errors
• Maintain employee profiles in the system, handling new hires, terminations, rate changes etc.
• Validate complex pay components like overtime, shift differentials, bonuses, etc.
• Answer day-to-day employee and manager payroll inquiries
• Strong attention to detail, time-management capabilities, and strict adherence to data confidentiality
• Assist in processing AP invoices, ensuring accuracy and timely payment
• Review and verify invoices and payment requests for appropriate documentation and approval (both inventory and general spending)
• Interact with appropriate departments to complete required functions (HR, Materials, Receiving, etc.)
• Ensure compliance with company policies and regulatory requirements related to accounts payable
• Assist in the execution of payments and manage vendor relations
• Assist in month-end and year-end closing processes to guarantee timely and accurate financial reporting
• Assist with special projects supporting continual improvement initiatives
• Regular attendance and the ability to follow all safety procedures
• Ability to work cross-functionally and get along with others in a team environment
• Other duties as assigned

Education and Experience

• Associate degree in Accounting/Finance or minimum 2 years of Payroll experience
• PC knowledge with Microsoft Office or equivalent experience required.

Benefits

Our employees enjoy competitive, merit-based salary plus excellent benefits including:

• Health and dental insurance
• Company Paid Life Insurance
• Short and Long Term Disability
• 401K plan with generous company match
• Vacation, personal days and holidays
• Continuing education reimbursement program
• Flexible spending accounts

The opportunity to join a well established (80 years in business) yet dynamically changing organization that works together as a team to meet the challenges of satisfying customers’ needs and managing rapid growth to better compete in a global marketplace.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.