Payroll & Administrative Clerk

Mako Mining Corp.; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Mako Mining Corp. is seeking a Payroll & Administrative Clerk to manage biweekly payroll data entry for its US entities and provide HR compliance support in Tucson, AZ.

The role supports the Corporate Secretary and Compliance Manager and requires meticulous, confidential handling of information. You will coordinate with insurance policy renewals, maintain filing systems, prepare reports and correspondence, and assist with general office duties to keep the People & Culture team running smoothly.

Qualifications

• Minimum two years of payroll experience, ADP preferred.
• Two years HR or administrative support experience.
• Proficient in MS Office; strong written and verbal communication.
• On-site work in Tucson, AZ; valid AZ driver’s license.

Responsibilities

• Process biweekly payroll data for all Mako US entities and submit for review.
• Monitor insurance policies and assist with renewals.
• Provide administrative support to Corporate Secretary, Compliance Manager, and People & Culture Generalist.
• Maintain organized filing systems and document control.
• Prepare, draft, proofread, and edit correspondence and reports.
• Attend meetings and prepare minutes.
• Handle confidential and time-sensitive information with discretion.
• Perform other related duties as assigned.

Skills

Payroll processing

HR/Administrative support

MS Office proficiency

Communication

Attention to detail

Confidentiality

Arizona driver’s license

Education

High school diploma or equivalent

Post-secondary education in business, accounting, or administration (advantage)

Tools

ADP Workforce Now

MS Office Suite

Job description

About Us – Mako Mining Corp.is a publicly listed gold mining,developmentand exploration company. The Companyoperatesthe high-grade San Albino gold mine in Nueva Segovia, Nicaragua, which ranks as one of the highest-grade open pit gold mines globally and offers district-scale exploration potential. Mako US also owns the Moss Mine in Arizona, an open pit gold mine in northwestern Arizona . Mako US Corp (a subsidiary of Mako Mining Corp.) is currently seeking a qualified person for the full-time position of Payroll & Administrative Clerk.

About this role:

The Payroll & Administrative Clerk is responsible for payroll data entry and preparation for supervisory review and approval across all company divisions. This position also provides administrative support for HR compliance, corporate insurance policies, recordkeeping, and other duties assigned by the Compliance Manager and Corporate Secretary.

Essential Duties and Responsibilities

• Process biweekly payroll data for all Mako US entities and submit for supervisory review and approval.
• Monitor commercial insurance policies for upcoming expiration dates and assist with policy renewals and related documentation.
• Provide administrative support to the Corporate Secretary, Compliance Manager, and People & Culture Generalist, including coordination, organization, and communication.
• Gather, compile, verify, and organize information for reports, correspondence, presentations, and other business documents.
• Prepare, draft, proofread, and edit correspondence, reports, presentations, and other communications.
• Maintain organized electronic and physical filing systems, including document scanning, filing, and recordkeeping.
• Monitor email communications, ensuring timely responses, accurate information, and professional follow-through.
• Handle confidential and time-sensitive information with discretion and professionalism.
• Attend meetings as needed and prepare meeting minutes and related documentation.
• Perform general clerical and administrative duties to support efficient departmental operations.
• Perform other related duties as assigned.

Qualifications and Skills

• A minimum of two years’ experience processing payroll, ADP Workforce Now is preferred
• Two years human resources or administrative support experience
• High level of proficiency with computers and advanced knowledge of MS Office (Outlook, Word, Excel and PowerPoint)
• Strong verbal and written communication skills
• High attention to detail and ability to prioritize and multitask
• Must display good judgment and sound decision-making skills
• Demonstrated understanding of confidentiality at all levels of work
• A valid Arizona Driver’s License is required

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage records, documentation, scheduling, and general office support.
• Candidates should demonstrate effective Communication and professional Phone Etiquette for interacting with employees, vendors, and other stakeholders.
• Candidates should have experience in Executive Administrative Assistance or similar roles supporting leaders with coordination, documentation, and follow-up tasks.
• Proficiency with payroll systems, timekeeping software, and MS Office (Excel, Word, Outlook) is beneficial.
• Attention to detail, strong organizational skills, and the ability to manage multiple tasks and deadlines are required.
• Experience in payroll processing or accounting support, ideally within industrial or resource sectors, is an asset.
• High school diploma or equivalent required; post-secondary education in business, accounting, or administration is an advantage.
• Ability to work on-site in Tucson, AZ and maintain confidentiality of sensitive employee and company information.