Payroll Accounting Manager

H2O.ai, Inc.; Mountain View (CA); Remote; USD 130,000 - 165,000; Full time

Benefits offered by this job

Remote-friendly culture

Flexible working environment

Market-leading total rewards

Be part of a world-class team

Career growth

Job summary

H2O.ai is seeking a detail-oriented Payroll Accounting Manager to lead global payroll accounting, coordinating with external providers and the internal people operations team. This individual contributor role requires a strong accounting background and end-to-end payroll knowledge in a fast-paced, international AI company.

You will manage outsourced payroll across North America, APAC, and EMEA, ensure accurate journal entries, and support audits and 401k administration.

Qualifications

• Bachelor’s degree in Accounting or related field.
• 5+ years of experience in corporate and international payroll accounting.
• Solid accounting and internal control knowledge; GAAP experience.
• Experience with ERP systems such as NetSuite, SAP S/4Hana, Bill.com, ADP Workforce Now, Deel, GoGlobal.
• Advanced Excel and MS Office proficiency; strong analytical skills.
• Ability to meet critical deadlines and manage multiple tasks.

Responsibilities

• Global Payroll Accounting across geographies.
• Manage outsourced payroll providers (multi-geo).
• Review weekly/monthly payrolls from vendors.
• Record payroll-related journal entries in a timely manner.
• Reconcile payroll-related accounts (accrued payroll, bonuses, vacation, taxes).
• Monitor payroll tax regulations and labor laws with providers.
• Process weekly/monthly payments to employees, providers, and tax authorities.
• Support 401k administration and audits.
• Address employee questions on payroll matters.
• Provide analysis on payroll-related costs and assist audits.

Skills

GAAP knowledge

Month-end close

Excel

MS Office

G-Suite

Analytical skills

Time management

Education

Bachelor’s degree in Accounting or related field

Tools

NetSuite

SAP S/4Hana

Bill.com

ADP Workforce Now

Deel

GoGlobal

Job description

H2O.ai is on a mission to democratize AI for Good. As the world’s leading agentic AI company, H2O.ai converges Generative and Predictive AI to help enterprises and public sector agencies develop purpose-built Agents, SLMs, and solutions on their private data. With a focus on secure, compliant, and infrastructure-flexible Sovereign AI deployments, H2O.ai delivers solutions that align with the highest standards of data privacy and control. Its open-source technology is trusted by over 20,000 organizations worldwide, including more than half of the Fortune 500. H2O.ai powers AI transformation for companies like AT&T, Commonwealth Bank of Australia, Wells Fargo, Bank of America, Workday, Progressive Insurance, and NIH. For more information, visit www.h2o.ai.

About This Opportunity

We are seeking a detail-oriented, hands‑on Payroll Accounting Manager to manage global payroll accounting. This individual contributor role that requires strong accounting background and experience in managing external payroll providers with full-cycle payroll – from communicating payroll changes and funding to reviewing payroll reports, preparing journal entries, and reconciling GL accounts. You will collaborate with external partners for global payroll and related compliance along with the internal people operations team, handle monthly close activities including journal entries. This role is ideal for an accounting professional who thrives in a fast‑paced, international environment and wants to help scale finance operations in a high‑growth AI company.

What You Will Do

Global Payroll Accounting

• Manage outsourced payroll providers across multiple geographies (e.g., North America, APAC, EMEA)
• Review weekly/monthly payrolls prepared by outsourced providers.
• Ensure timely and accurate recording of payroll-related journal entries
• Own reconciliation of payroll-related accounts (accrued payroll, bonuses, vacation, employer taxes), and support reconciliation of accrued commissions
• Monitor compliance with local payroll tax regulations and labor laws with assistance of external payroll providers
• Manage weekly/monthly payment process to both employees and the payroll providers and tax authorities.
• Support 401k administration and 401k audit
• Monitor and facilitate response to employee questions
• Provide analysis on payroll-related costs
• Support corporate and statutory audit requests as needed

What We Are Looking For

• Bachelor’s degree in Accounting or related field
• At least 5 years of experience with a focus in corporate accounting and related roles including international accounting and payroll accounting (including reviewing, approving, funding, preparing journal entries, preparing reconciliations)
• Demonstrated solid accounting and internal control knowledge
• Software and SaaS industry experience strongly preferred
• Demonstrated in‑depth knowledge of GAAP, month‑end close processes, operational and international accounting procedures both generally and as it relates to payroll accounting
• Experience in an international multi‑entity environment including managing outside service providers
• Ability and willingness to meet business critical deadlines through time management and project management skillset
• Advanced MS Excel skills and proficiency in all MS Office tools and G‑Suite is a must
• Demonstrated analytical skills, accuracy and attention to detail is a must
• Ability to adapt to changing priorities and handle multiple tasks simultaneously
• Systems: NetSuite, SAP S/4Hana, Bill.com, ADP Workforce Now, Deel, GoGlobal

Why H2O.ai?

• Market leader in total rewards
• Remote‑friendly culture
• Flexible working environment
• Be part of a world‑class team
• Career growth

The base salary for this role ranges from $130,000 - 165,000 USD. Compensation is determined based on several factors, including skills, experience, job scope, location, and relevant market compensation data.

H2O.ai is committed to creating a diverse and inclusive culture. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age, disability status or any other legally protected basis.

H2O.ai is an innovative AI cloud platform company, leading the mission to democratize AI for everyone. Thousands of organizations from all over the world have used our cutting‑edge technology across a variety of industries. We’ve made it easy for people at all levels to generate breakthrough solutions to complex business problems and advance the discovery of new ideas and revenue streams. We push the boundaries of what is possible with artificial intelligence.

H2O.ai employs the world’s top Kaggle Grandmasters, the community of best‑in‑the‑world machine learning practitioners and data scientists. A strong AI for Good ethos and responsible AI drive the company’s purpose.

Please visit www.H2O.ai to learn more.

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