Payroll Accounting Clerk

CW Group, Inc.; New Britain (CT); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement Plan & Match

Paid Holidays & Vacation

Sick & Personal Time

Job summary

CW Resources is seeking a Payroll Accounting Clerk in New Britain, CT to ensure accurate and timely payroll processing. You will manage confidential employee records, handle data entry for hires and terminations, and coordinate cycle postings with a third-party payroll provider.

The role requires at least 3 years in payroll or accounting, strong Excel skills, and experience with UKG. It is an on-site position with strong emphasis on accuracy and confidentiality.

Qualifications

• High school diploma or GED is required.
• Minimum of 3 years in payroll processing or general accounting.
• Proficiency in payroll transactions and terminology.
• Understanding of payroll processing cycles, tax regulations, wage and hour laws, and compliance.
• Basic knowledge of payroll-related accounting practices.

Responsibilities

• Create and maintain confidential employee master records and files.
• Enter and update payroll data (new hires, rehires, terminations, rate changes).
• Prepare and process regular and off-cycle payrolls using UKG or third-party payroll provider.
• Review timesheets and reconcile hours worked for timely payroll posting.
• Research and resolve payroll discrepancies and respond to inquiries.
• Maintain access and confidentiality of payroll systems and documentation.
• Provide payroll coverage during staff absence and assist with audits.

Education

High school diploma or GED

Tools

UKG

Microsoft Excel

Word

Outlook

Teams

Job description

• Pay or shift range: $24 USD to $27 USD
  CW Group and it's affiliates are committed to pay transparency. Compensation is determined in good faith and based on job related factors such as skills, experience, education, and internal equity, in accordance with applicable law. Employees and applicants may request additional compensation information as permitted by law.

Description

CW’s Core Values: Mission Driven, Teamwork Makes Us Stronger, & Everyone Brings Value!

Take a glimpse into why CW might be the right place for you: https://tinyurl.com/9yc7h8um

• Location: Onsite – New Britain, CT
• Shift: 8:00am - 4:30pm
• Pay: Compensation ranges from $24.00 to $27.00, based on experience, education, and qualifications.

CW Group is seeking a Payroll Accounting Clerk who brings consistency, accuracy, and professionalism to every task. In this role, you’ll support the financial heartbeat of our organization by ensuring payroll is processed correctly, records are maintained with care, and employees receive timely, reliable support. If you excel in structured work, value precision, and enjoy contributing to a team that depends on your expertise, this position offers a meaningful place to make an impact.

• Create and maintain confidential employee master records and files, ensuring accuracy and security.
• Enter and update payroll-related data, including new hires, rehires, terminations, job changes, and rate adjustments.
• Prepare and process regular and off-cycle payrolls for assigned pay groups or companies using a third-party payroll provider.
• Review timesheets, reconcile hours worked, and ensure timely and accurate payroll posting each pay cycle.
• Research and resolve payroll discrepancies, errors, or omissions in a timely manner.
• Respond to internal and external inquiries related to payroll, including employee questions and third-party requests.
• Maintain and manage access to third-party payroll systems and ensure proper documentation is provided.
• Provide payroll coverage during the absence of other payroll staff, ensuring continuity of operations.
• Scan, file, and organize payroll documents while maintaining confidentiality and compliance with data security protocols.
• Assist with internal and external audits by preparing payroll records and supporting documentation.

What You’ll Need to be Successful:

• High school diploma or GED.
• Minimum of 3 years of experience in payroll processing or general accounting.
• Proficiency in Payroll transactions and terminology.
• Understanding of payroll processing cycles, tax regulations, wage and hour laws, and compliance requirements.
• Basic knowledge of accounting practices and principles related to payroll.
• Strong numerical skills and the ability to perform accurate calculations related to payroll processing.
• Proficient in payroll software (such as UKG), and familiarity with general office software, including Microsoft Excel, Word, Outlook, and Teams.
• Proficiency in Microsoft Excel and other spreadsheet or accounting tools.
• Ability to adapt to changes in payroll regulations, company policies, and technology.
• Ability to maintain confidentiality and handle sensitive payroll information with discretion.

Bonus If You Have These Skills:

• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field.
• Professional certification such as the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) from the American Payroll Association.
• Advanced Microsoft Excel skills and proficiency with spreadsheet or accounting tools.
• Experience using UKG payroll software.
• Strong knowledge of federal, state, and local payroll tax regulations and compliance requirements.
• Exceptional accuracy and attention to detail in payroll processing and recordkeeping.
• Ability to analyze payroll data, identify discrepancies, and resolve errors efficiently.
• Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet strict deadlines.
• Effective verbal and written communication skills for interacting with employees, management, and external teams.
• Ability to troubleshoot payroll issues, resolve discrepancies, and respond to employee inquiries professionally.
• Strong customer service orientation when addressing payroll-related questions or concerns.
• Ability to manage multiple tasks simultaneously and adapt to shifting priorities in a fast‑paced environment.

Why You'll Love This Job:

• You’ll be a part of a mission-driven team that values your hard work and helps you grow.
• Access to an Employee Wellness Coordinator and robust wellness program that support your health and work-life balance.
• Opportunities for advancement—grow your career with us!

Explore Our Generous Benefits Package:

• Employer Sponsored Benefits Includes:
  • Insurance - Medical, Dental, Vision
  • Telemedicine
  • Retirement Plan & Match Options
  • Disability Plans
  • Life Insurance
  • Paid Holidays & Vacation
  • Sick & Personal Time
• Voluntary Benefits Offered Includes:
  • Hospital Indemnity, Accident, Critical Illness & Voluntary Life

Physical & Environmental Demands:

• Office Environment: This position is primarily based in a professional office environment. The incumbent is expected to work full-time on-site, performing duties at a desk and utilizing standard office equipment including computers, telephones, printers, and other technology tools. The environment is climate-controlled with moderate noise levels consistent with office operations.
• Extended Hours: The position may occasionally require work outside of standard business hours, including early mornings, evenings, or weekends, to meet organizational deadlines, participate in meetings, respond to urgent matters, or attend events and conferences.
• Manual Dexterity: Frequent and sustained use of hands and fingers to operate a computer keyboard, mouse, telephone, and other office equipment is required. The role involves repetitive motion and fine motor skills for data entry, document review, and written communication.
• Visual and Hearing Acuity: Must possess sufficient visual acuity to read detailed documents, analyze spreadsheets, review dashboards, and interpret data displayed on computer screens or in printed form. Adequate hearing is necessary to communicate effectively in both individual and group settings, whether in person, by phone, or via virtual platforms such as Zoom or Microsoft Teams.
• Mobility and Physical: The position involves occasional standing, walking, bending, reaching, and lifting or moving items up to 20 pounds, such as program materials, documents, or presentation equipment. Occasional movement between departments, meeting rooms, and partner sites is required.
• Confidentiality and Ethics: The role involves handling sensitive information and requires strict adherence to confidentiality protocols and ethical standards.
• Reasonable accommodations can be provided.

CW’s Core Values: Mission Driven, Teamwork Makes Us Stronger, & Everyone Brings Value!

We are an Equal Opportunity Employer. All employment decisions are made based on individual qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

Company Overview: CW Resources, a part of CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We’re proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program. Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all.

Pay Transparency Disclaimer: We are committed to pay transparency. Compensation for this role is determined in good faith and based on job-related factors such as skills, experience, education, and internal equity, in accordance with applicable law. Employees and applicants may request additional compensation information as permitted by law.

• Notification of Employee Rights Under Federal Labor Laws posters: https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors
• CW’s Self - Disclosure Form: https://forms.office.com/pages/responsepage.aspx?id=zZj4MtUu00iOjM5NS60vhGhCUZaiq9RLhDLFapc8phdUQzRDRTlPUDNINzI3QTNUNEJONlZDSTZSMC4u&route=shorturl
• Please E-mail:[e-mail] submit a request for accommodation with the application process.

Qualifications

Behaviors

Preferred

Dedicated

: Devoted to a task or purpose with loyalty or integrity

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Enthusiastic : Shows intense and eager enjoyment and interest

Loyal

: Shows firm and constant support to a cause

Team Player

: Works well as a member of a group

Motivations

Preferred

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success of a project or the organization

Goal Completion

: Inspired to perform well by the completion of tasks

Growth Opportunities : Inspired to perform well by the chance to take on more responsibility

Self-Starter : Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.