Payment Workflow Specialist I - Digitech - Remote

Sarnova HC, LLC; United States; Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) Plan

Job summary

Sarnova HC, LLC is seeking a Payment Workflow Specialist to review EMS trip records, verify payments, and ensure contracts and patient responsibilities align with payer details. The role emphasizes accuracy, resolving posting errors, and maintaining timely updates to payment records.

You will perform QA checks, respond to inquiries, support accounts receivable tasks, and protect patient confidentiality under HIPAA.

Qualifications

• High School Diploma or equivalent required.
• 1–2 years of medical billing experience preferred.
• Experience with payment posting and reconciliation required.
• Proficiency with PMS and Microsoft Office.

Responsibilities

• Review trips to verify payments match contracts and patient responsibility.
• Correct posting errors and document changes for records.
• Review payments sent to collections for accuracy and reporting.
• Conduct QA checks on posting processes and investigate discrepancies.
• Respond to posting-related inquiries from clients, vendors, and internal teams.

Skills

Payment posting

Deposits reconciliation

Refund research

10-key data entry

Typing speed (35 WPM)

Attention to detail

HIPAA compliance

Client/vendor communication

Remote work capability

Education

High School Diploma or equivalent

Tools

Practice Management Systems (PMS)

Microsoft Excel

Remittance retrieval websites

Job description

The Sarnova Family of companies includes Digitech Computer, Bound Tree Medical, Tri-anim Health Services, Cardio Partners, and Emergency Medical Products

Digitech is a leading provider of advanced billing and technology services to the EMS transport industry. Since its founding in 1984, Digitech has refined its software platform to create a cloud-based billing and business intelligence solution that monitors and automates the entire EMS revenue lifecycle. Digitech leverages its proprietary technology to offer fully outsourced services that maximize collections, protect compliance, and deliver results for clients.

Summary:

The Payment Workflow Specialist is responsible for reviewing trip records for accurate, including payment amounts, contractual adjustments, patient responsibility, and payer details. This role involves correcting posting errors, investigating account discrepancies, and ensuring payments are accurately processed. The specialist will conduct quality assurance checks, respond to posting-related inquiries, and assist in resolving issues efficiently.

Essential Duties and Responsibilities:

• Review trips to verify that payments are posted correctly and match contractual agreements and patient responsibility
• Correct posting errors and document changes for record-keeping and future reference
• Review payments for trips sent to collections to ensure accurate handling and proper reporting to the agency
• Conduct quality assurance checks on payment posting processes, including NSA trips and trips flagged for write-offs
• Investigate missing payments, determine the cause, and take appropriate actions to resolve and update payment records
• Respond to emails related to trip questions from internal and external associates
• Investigate items flagged for non-posting due to missing EOBs, ensuring timely resolution and accurate posting
• Respond to posting-related inquiries from clients, vendors, and internal team members in a timely manner
• Adhere to all HIPAA privacy policies and procedures; this includes always maintaining the confidentiality and security of sensitive patient information
• Maintain consistent compliance with company attendance policies
• QA BPO posting functions
• Additional job duties as assigned

Skills/Experience Required:

• Education: High School Diploma or equivalent required
• 1–2 years of experience in medical billing and basic accounting principles preferred but not required
• Strong experience with payment posting, deposit reconciliation, and refund research
• Proficiency with Practice Management Systems (PMS)
• Ability to navigate various websites efficiently for remittance retrieval
• Skilled in 10-key data entry (minimum 10,000 keystrokes per hour)
• Ability to type at least 35 WPM
• Proficiency in Microsoft Office, including Excel (basic functions such as adding/removing rows/columns, AutoSum, and copying worksheets)
• Strong attention to detail and accuracy in financial transactions
• Ability to read and interpret Explanation of Benefits (EOBs)
• Excellent time management and multitasking skills
• Strong organizational skills with the ability to meet deadlines
• Experience balancing accounts and reconciling payments
• Strong communication skills to interact effectively with clients, vendors, and internal teams
• Ability to maintain confidentiality and handle sensitive financial data with discretion
• Capability to work efficiently in a fast-paced environment
• Ability to independently manage all aspects of the job role including required goals and business practices in a remote environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sarnova is an Equal Opportunity Employer. We offer a competitive salary, commensurate with experience, along with a comprehensive benefits package, including 401(k) Plan. EO/M/F/Veterans/Disabled.

Our mission is to be the best partner for those who save and improve patients’ lives. Excellence in delivering upon our mission is dependent upon having a diverse team that is empowered to bring their full, authentic self to work each day. We strive to create a workplace that reflects the communities we serve, and we are passionate about creating an inclusive workplace that promotes and values diversity.

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