Payment Run Senior Specialist, Accounts Payable

Invenergy LLC; Chicago (IL); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a Payment Run Senior Specialist to join their dynamic Accounts Payable team. This role is crucial for ensuring timely and accurate payment processing, supporting a variety of internal and external stakeholders. You will leverage your expertise in accounts payable to manage multiple payment runs weekly, resolve discrepancies, and enhance operational efficiency. This position offers a vibrant work environment in downtown Chicago, where your contributions will directly impact the company's financial integrity and customer satisfaction. If you thrive in fast-paced settings and are passionate about finance, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Paid Time Off

Qualifications

• 3+ years of experience in a high volume accounts payable environment.
• Proficient in Microsoft Office with exceptional knowledge of Excel.
• Experience with purchase order to invoice payment process.

Responsibilities

• Execute multiple payment runs each week to ensure timely payments.
• Research and reconcile discrepancies with suppliers.
• Collaborate with internal partners to expedite payment issues.

Skills

Accounts Payable

Microsoft Office

Excel

Communication Skills

Problem Solving

Education

High School Diploma or GED

Tools

Oracle ERP

Accounting Software

Job description

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.

Job Description

As a Payment Run Senior Specialist, Accounts Payable, you will be primarily responsible for performing accounts payable activities related to the issuance of multiple payment runs each week, including but not limited to, processing of all automated payment runs, processing of supplier invoices and landowner payments within the Oracle ERP system, ensuring the accuracy, timeliness, and integrity of the financial data entered. This role will serve as a resource to the entire Accounts Payable (AP) Team for guidance in proper execution of their activities related to payment issuance and will support all groups within the company as it relates to ensuring proper and timely processing of payments. This role will also be responsible for communicating with suppliers and internal stakeholders regarding any account discrepancies and ensuring resolution of any reconciling items is achieved and appropriately adjusted within the proper systems. This position is based out of our downtown Chicago, IL office and will report to the Manager, Accounts Payable.

Responsibilities

• Execute multiple payment runs each week to ensure timely payment of all invoices.
• Coordinate communications with Treasury to ensure all payments are appropriately approved for issuance
• Execute adhoc and emergency payments as required
• Serve as a resource to the AP Team and to the business for knowledge/information on proper processes and procedures for execution of the entire payment process.
• Ensure adherence to company/departmental policies and procedures related to invoice processing and payment issuance
• Process supplier invoices and payments in accordance company policy and within the terms of supplier contracts
• Provide highest level of customer support for both internal and external clients by effectively responding to all inquiries related to invoices and/or payments.
• Research, reconcile, and clear any discrepancies on a timely basis by working with other business units, external suppliers, and within the A/P Team to resolve issues preventing processing and/or payment of invoices.
• Collaborate with internal and external business partners to expedite the resolution of issues pertaining to payments.
• Monitor AP Pipefy-AP Payment Requests, file storage and AP Portal submissions throughout the day to ensure timely processing of payment requests and assist the AP Manager in tracking required activities necessary to meet the requirements.
• Ensure proper approvals and supporting documentation have been received and appropriately recorded prior to processing any invoices or payments.
• Actively contribute to the month-end closing processes to ensure a timely month-end close.
• Develop and maintain process documentation related to the end-to-end payment issuance process.
• Identify opportunities for improved process/policies and partner with the AP Manager to develop solutions and lead projects.
• Serve as a point of escalation for issues related to the payment file.
• Investigate failed payments within banking portal to ensure timely corrective action(s) are taken to resolve and ensure failure is not repeated.
• Continue to learn and adapt to changes in the environment, policies, and processes and serve as a resource/example to the team of proper AP transaction execution.
• Print manual checks as needed and distribute to requestor.
• Participate in any team ad hoc projects or miscellaneous duties as assigned.

Minimum Required Skills

• High School Diploma or GED
• 3+ years of experience in a high volume, fast paced accounts payable environment.
• Experience with the purchase order to invoice payment process.
• Proficient in Microsoft Office, with exceptional knowledge of Excel and Word.
• Detailed knowledge of IRS form W-9.
• Eligible to work in the United States without the need for employer visa sponsorship now or in the future.
• Experienced in dealing with highly complex companies with multiple subsidiaries that have significant impacts on coding and payment processes.

Preferred Skills

• 5+ years of experience with responsibilities listed to the above.
• Experience with Oracle Cloud ERP is preferred, but not required.
• Working knowledge of accounting software packages.
• Ability to work with minimal supervision.
• Excellent organizational skills with the ability to manage multiple priorities and accomplish all assignments in a timely manner.
• Demonstrate strong verbal and written communication with the ability to communicate effectively with suppliers and employees and all levels of an organization.
• Responsible, dependable and possessing an exceptional work ethic.
• Strong coordination/organization skills with attentiveness to timelines.

Strong interpersonal skills – able to work effectively in a team environment.

Base Pay

30.00 - 35.00 USD Hourly
Bonus: 15%

The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills.

In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process.

Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.

Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.