Payment Processing Specialist - 994374

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical and dental plans

Job summary

Nova Southwestern University in Fort Lauderdale, FL, is seeking a detail-oriented Payment Posting Clerk to manage posting of payments from patients, insurers, and other sources. The role emphasizes accuracy, reconciliation, and compliance with payer guidelines.

The successful candidate will have a high school diploma or equivalent with 5+ years in medical accounts receivable or insurance payment posting. Proficiency with MS Office and EHR systems is preferred.

Qualifications

• Proficient MS Office skills and basic data entry.
• Familiar with payer policies and regulations (Medicare/Medicaid).
• Strong English communication and customer service mindset.

Responsibilities

• Post payments and adjustments to patient accounts and insurance payments.
• Verify payments against open claims and ensure correct adjudication.
• Maintain detailed financial records and reconcile transactions.
• Identify discrepancies and resolve posting errors promptly.
• Generate reports and provide updates to management on issues.
• Attend to HIPAA privacy requirements and maintain confidentiality.
• Assist in process improvements to enhance posting accuracy and efficiency.
• Perform other duties as assigned.

Skills

MS Office

Payer policies

English proficiency

Customer service

Data entry accuracy

Education

High School Diploma or equivalent

Associate’s degree

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose

Posts and reconciles payments received from patients, insurance companies, and other sources. Ensures that payments are applied correctly to patient accounts, manages discrepancies, and maintains detailed records of financial transactions.

Job Category

Non-Exempt

Pay Basis

Hourly

Subject to Grant Funding?

No

Essential Job Functions

• Posts payments and adjustments to patient accounts, including insurance payments, patient co-pays, and other financial transactions.
• Verifies and matches payments with open claims, ensuring that all claims are properly adjudicated, and payment amounts are accurately reflected.
• Maintains detailed records of all payment transactions, adjustments, and reconciliations. Ensures that all documentation is complete and accessible for audit purposes.
• Identifies and addresses discrepancies or errors in payment postings.
• Generates and reviews reports related to payment posting and reconciliation activities.
• Provides updates to management on any issues or trends observed.
• Ensures that all payment posting activities comply with healthcare regulations, payer guidelines, and company policies.
• Maintains confidentiality of patient information in accordance with HIPAA guidelines.
• Assists in identifying and implementing process improvements to enhance the efficiency and accuracy of payment posting procedures.
• Performs other duties as assigned.
• Completes special projects as assigned.

Job Requirements

Required Knowledge, Skills, & Abilities:

Knowledge:

• Proficient knowledge of MS Office Suite (Outlook, Word and Excel).
• English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 3. Customer and Personal Service - General knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
• Proficient knowledge of payer policies and regulations, including Medicare, Medicaid, and private insurance guidelines.

Skills:

• Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Speaking - Advanced skills in talking to others to convey information effectively.
• Critical Thinking - Proficient skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Reading Comprehension - Advanced understanding of written sentences and paragraphs in work-related documents.
• Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
• Writing - Advanced skills in communicating effectively in writing as appropriate for the needs of the audience.
• Complex Problem Solving - Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Service Orientation - Proficient skills in actively looking for ways to help people.
• Communication - Excellent verbal and written communication skills, with the ability to create engaging content.

Abilities:

• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
• Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
• Collaboration - Ability to work effectively with colleagues and supervisors.
• Ability to enter and verify information with accuracy.
• Ability to maintain confidential information.
• Ability to accurately handle financial transactions and reconciling accounts.

Physical Requirements and Working Environment:

• Speech Recognition - Must be able to identify and understand the speech of another person.
• Speech Clarity - Must be able to speak clearly so others can understand you.
• Near Vision - Must be able to see details at close range (within a few feet of the observer).
• Travel - Must be able to travel on a daily and/or overnight basis.
• May be required to work nights or weekends.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Education

High School Diploma or Equivalent

Required Experience

• High School Diploma and five (5) years of medical accounts receivable, medical payment posting process including manual and electronic, or insurance payment remittance process experience.
• --OR--
• Associate’s degree and three (3) years of medical accounts receivable, medical payment posting process including manual and electronic, or insurance payment remittance process experience.

Preferred Qualifications

• Experience working with claims management software and electronic health records (EHR) systems, such as Epic, NextGen, or similar.

Is this a safety sensitive position?

No

Background Screening Required?

Yes

Pre-Employment Conditions

Sensitivity Disclaimer:

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.