Payment Posting Specialist

CND Life Sciences Inc; Scottsdale (AZ); Remote; USD 52,000 - 68,000; Full time

Job summary

CND Life Sciences is seeking a Payment Posting Specialist to accurately post and reconcile insurance and patient payments within Quadax and other systems. The role supports timely revenue cycle activities and accurate financial reporting, with emphasis on posting accuracy and compliance.

The candidate should have 1–2 years in medical billing or revenue cycle operations, familiarity with EOBs/ERAs, and advanced Excel skills. Remote position with potential quarterly travel to Scottsdale, AZ HQ.

Qualifications

• High School diploma or equivalent required.
• Related coursework or education in billing preferred.
• Knowledge of CPT, ICD-10, HIPAA rules and payer processes is preferred.

Responsibilities

• Post insurance and patient payments, adjustments, and denials.
• Reconcile daily payment batches and deposits with bank statements.
• Process refunds, reversals and adjustments per guidelines.
• Generate reports to monitor payment variances and denial trends.
• Maintain auditable transaction records and ensure HIPAA compliance.

Skills

Attention to detail

Analytical thinking

Communication skills

Excel

Data analysis

Multitasking

Education

High School diploma

Billing coursework / certificates

Tools

Salesforce

Quadax

MS Office

Billing software

Job description

Position Summary

The Payment Posting Specialist is responsible for accurately posting, reconciling, and validating all insurance and patient payments, adjustments, and denials within the practice management system, Quadax. This role ensures timely and precise allocation of payments to support accurate financial reporting, efficient accounts receivable management, and overall revenue cycle effectiveness.

Job Responsibilities

• Accurately post insurance payments (electronic and manual), patient payments, and adjustments to patient accounts.
• Reconcile daily payment batches, reconcile deposits with bank statement and ensure the accuracy of all posted transactions.
• Post denials and adjustments based on the explanation of benefits and other payor correspondence, including appropriate codes and reasons.
• Process refunds, reversals and adjustments according to established guidelines.
• Generate and analyze reports to monitor and elevate payment variances, underpayments, or emerging denial trends to management.
• Ensure compliance with payer rules, contractual obligations, and organizational policies.
• Communicate with payors, patients and internal teams to resolve posting errors or payment inconsistencies.
• Assist with month-end close by ensuring all batches are balanced, posted, and documented accurately.
• Maintain clear, accurate records to ensure all transactions are auditable.
• Protect patient information and adhere to HIPAA privacy and security requirements.
• Assist with Special Projects: Provide support for additional projects or assignments as needed, contributing to department-wide initiatives and improvements.
• Demonstrate the ability to work independently while contributing to a collaborative team environment. Identify areas for process improvement and recommend solutions.
• Meet or exceed performance goals and objectives as set by management, including maintaining a high level of productivity and efficiency.

Knowledge, Skills & Experience

• 1--2 years of experience in medical billing, payment posting, reconciliation, accounting, or revenue cycle operations preferred.
• Experience with Salesforce and Quadax is a plus.
• Strong understanding of EOBs, ERAs, insurance payment structures, and denial codes.
• Familiarity with CPT, HCPCS, ICD-10, and HIPAA regulations (preferred). Strong understanding of Medicare, Medicaid, Tricare, and other federal and commercial insurance plans.
• Strong written, verbal, and interpersonal skills with the ability to clearly convey technical concepts to diverse audiences.
• Exhibit professionalism and empathy when interacting with patients and clinics.
• Strong analytical and problem-solving skills.
• Ability to multitask effectively in a fast-paced environment.
• Advanced proficiency in Excel and data analysis.
• Experience with practice management systems, billing software, and MS Office applications.

Education, Certifications, and Licensures

• High School diploma or equivalent required.
• Related coursework or education (e.g., billing certificate, AA, or bachelor's degree) with a focus on billing or related area preferred.
• Knowledge of business processes, accounting principles, billing practices, medical terms, CPT, and ICD10 coding

Other

• High attention to detail and accuracy.
• Strong analytical and reconciliation skills.
• Excellent organizational and time-management abilities.
• Effective written and verbal communication skills.
• Ability to work independently and meet daily posting deadlines.
• Problem-solving mindset with the ability to identify payment trends or discrepancies.
• This is a remote position. It may require quarterly travel for meetings in our Scottsdale, AZ headquarters or regional office in Atlanta.

Grow Your Career With Us

CND Life Sciences is a patient and employee-centric, future-focused organization. We know there is a patient hoping for answers behind every Syn-One test we perform, and this knowledge drives us day in and day out to be our best. We are dedicated, driven, and passionate with a strong sense of community and team spirit.

CND offers plenty of advancement opportunities and excellent benefits to include medical, dental and vision, STD, LTD, Life, AD&D, and 401K with an employer match and encourages a positive work life balance.

Our Mission

Since our founding, CND Life Sciences has been on a mission to advance the care of patients who face the potential diagnosis of a neurodegenerative disease. With long careers in research and clinical care, our founders set out to unlock deeper stories within the skin by detecting key pathological markers in the peripheral nervous system that had been previously out of reach.

Our Core Values

CND maintains core values that guide our work and mission every day.

Great science. It's the foundation of everything we do.

Patients first. There is a patient hoping for answers behind every test we perform -- we never forget that.

Clinician-minded. We are founded by physicians and dedicated to helping clinicians care for patients -- we embrace this responsibility.

Quality core. We adhere to high laboratory standards and quality practices -- it's the only way to operate.

Always thinking. We are relentless in determining how we can innovate and do better -- it's just in our DNA.

Respect. We hold our employees, customers, partners, and suppliers in high regard -- we succeed when we are aligned.

CND Life Sciences is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.