Payment Coordinator

ICON Strategic Solutions; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

ICON Strategic Solutions is seeking a Payment Coordinator in the United States to contribute to its accounting and financial operations. You will work across clinical programs, ensuring accurate grant and PO setup, invoicing, accruals, and issue resolution.

The role requires a Bachelor’s degree and at least one year of payment processing experience, with strong analytical and communication skills in a collaborative, fast-paced environment.

Qualifications

• Bachelor's degree is required.
• Ability to excel in high performance teams and/or a matrix organization.
• Minimum of 1-year experience specific to payment processing.
• Strong research and analytical skills.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to manage multiple tasks and deadlines.

Responsibilities

• Create Grants in eGPS or Purchase Orders in SAP for Site Payments.
• Set up and maintain all purchase orders or grants.
• Process, track and approve monthly invoices.
• Reconcile grants or purchase orders.
• Track and record Site invoice approvals.
• Support Finance to complete monthly and quarterly accruals.
• Resolve invoice issues for sites.
• Consult with GCTO, Finance and Procurement on site contracts.
• Summarize Purchase Order/Agreement justification for Senior Management.
• Assist Corporate Audit.

Skills

Payment processing

Interpersonal skills

Analytical skills

Written and verbal communication

Detail-oriented

Education

Bachelor's degree

Tools

eGPS

SAP

Job description

At ICON Strategic Solutions, you will work in a sponsor-dedicated model, supported by ICON's global expertise.

As the world's largest FSP organisation, with over 90 sponsor partnerships, we offer stability, career development and a collaborative environment where your work contributes to the development of treatments that benefit patients worldwide.

As a Payment Coordinator at ICON, you will contribute to our accounting and financial operations function, working collaboratively to deliver high-quality outcomes across our clinical programs

What You Will Do

You will contribute to scientific operations activities, taking responsibility for your deliverables and working collaboratively.

Key Responsibilities Include

• Responsible for creating Grants in eGPS or Purchase Orders in SAP for Site Payments.
• Setting up and maintaining all purchase orders or grants.
• May include processing, tracking and approving monthly invoices.
• May include reconciling grants or purchase orders.
• Tracking and recording Site invoice approvals.
• Supporting Finance to complete monthly and quarterly accruals.
• Resolving invoice issues for the sites.
• Consulting with GCTO, Finance and Procurement on site contracts.
• Summarize Purchase Order/ Agreement justification for Senior Management.
• Corporate Audit Support.
• Assures all client policies are followed.

Your Profile

You will bring relevant scientific operations experience, along with the following qualifications and skills.

Required Qualifications And Experience

• Bachelor's degree required
• Demonstrated interpersonal skills with ability to excel in high performance teams and/or a matrix organization.
• Minimum of 1-year experience specific to payment processing
• Strong research and analytical skills.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to manage multiple tasks and deadlines.

What ICON Can Offer You

Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our Benefits Examples Include

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family's needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles.