Payment Application Manager

Fox Rothschild; Exton (PA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading law firm in Exton, Pennsylvania, is looking for a Payment Application Manager to oversee the accurate application of client payments and maintain financial integrity. Key responsibilities include leading the Payment Application team, monitoring daily cash postings, and collaborating with various teams to resolve payment issues. Candidates should have a Bachelor’s degree in Accounting or Finance and 5+ years of relevant experience, including management responsibilities.

Qualifications

• 5+ years in payment application or accounts receivable, with at least 3 years in a supervisory role.
• Experience in a law firm or professional services environment strongly preferred.
• Strong accounting, analytical, mathematical, and problem-solving skills.

Responsibilities

• Lead the Payment Application team to ensure efficient and accurate daily operations.
• Oversee posting of incoming payments and ensure proper allocation to invoices.
• Collaborate with Collections team to resolve payment issues.

Skills

Leadership

Attention to detail

Communication skills

Organizational skills

Analytical skills

Proficiency in Microsoft Excel

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Microsoft Office Suite

3E

ARCS

Job description

Payment Application Manager

The Payment Application Manager is responsible for overseeing the accurate and timely application of client payments. This role is essential to maintaining the integrity of our financial records and ensuring smooth reconciliation of accounts.

Essential Functions

• Lead the Payment Application team, ensuring daily operations are executed efficiently and accurately.
• Monitor daily cash posting, customer refunds, write‑off processing and transfer requests.
• Oversee the posting of incoming payments (checks, wires, ACH, credit card transactions) to client accounts.
• Ensure proper allocation of payments to invoices, resolving discrepancies and unapplied cash.
• Collaborate with the Collections team to address payment issues and support resolution of outstanding balances.
• Maintain and improve internal controls and procedures related to payment application.
• Monitor and report on unapplied cash, payment trends, and reconciliation metrics.
• Work closely with billing, collections, and accounting teams to ensure alignment and data integrity.
• Assist with month‑end and year‑end closing activities related to cash receipts.
• Train, mentor, and develop team members to ensure high performance and professional growth.
• Support audits and compliance reviews by providing documentation and process insights.
• Stay abreast of technological advancements in the Payment Application space and leverage AI to boost productivity, wherever applicable.
• Ensure that all processes are thoroughly documented to support training.

Additional Functions

• Other duties and projects, as assigned.

Education

Bachelor’s degree in Accounting, Finance, or related field, required. A combination of education and experience are considered in lieu of a degree.

Qualifications (Experience, Knowledge, Skills, and Abilities)

• 5+ years of experience in payment application or accounts receivable, with at least 3 years in a supervisory or management role.
• Experience in a law firm or professional services environment strongly preferred.
• Experience with the collection of legal accounts is preferred.
• Familiarity with 3E and ARCS.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Excel and financial reporting tools.
• Strong leadership skills with the ability to manage people and motivate them to accomplish their goals.
• Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel.
• Strong accounting, analytical, mathematical and problem‑solving skills. High level of accuracy is a must.

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

Disclaimer

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full‑time basis now and in the future. The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at‑will. Employees must be able to satisfactorily perform all the essential functions of the position with or without reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

The Firm provides equal employment opportunity to all employees and applicants for employment without regard to a person’s race, color, religion, sex, gender, pregnancy, childbirth, breastfeeding or related medical conditions, gender identity or expression, sexual orientation, age, ancestry, national origin, marital status, military or veteran’s status, medical condition, disability, individual genetic information, protected leave or any other factor protected under federal or state applicable laws.