Patient Support Representative - Bilingual

Affinia Healthcare; St. Louis (MO); On-site; USD 36,000 - 52,000; Full time

Job summary

Affinia Healthcare is seeking a Medical Assistant to operate in a multi-location call center, routing calls and scheduling patient appointments with providers. The role requires bilingual English/Spanish capabilities and solid communication skills.

You will use EMR software to document messages, coordinate transportation and interpretation services, and ensure accurate scheduling while supporting fast-paced health center operations.

Qualifications

• Fluent in English and Spanish (speaking, reading, writing).
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication; professional telephone manner.
• Proficient with computer basics, e-mail, and EMR systems.

Responsibilities

• Handle high-volume calls via electronic switchboard and route to appropriate staff.
• Schedule patient appointments with providers and coordinate transportation/interpretation services.
• Document interactions in the EMR and relay messages accurately to care teams.
• Maintain departmental protocols and up-to-date contact/appointment information.

Skills

Bilingual English/Spanish

Organizational skills

Verbal and written communication

Telephone skills

Computer skills (word processing, e‑m‑

Education

Certified Medical Assistant Program graduate

Tools

EMR software

Job description

Affinia Healthcare is a dynamic and transformative health system, providing affordable primary and preventive health care services to residents to St. Louis and surrounding areas. Our facilities are staffed and equipped to provide comprehensive Primary Care Services in addition to an array of Health Support Services and Community Health Programs. Ensuring our neighbors a balanced, healthy future is our fundamental goal.

Position Summary: Perform duties required in a call center of a multi-location Federally Qualified Health Center. Utilize Medical Assistant skills to place, receive and route a high volume of calls through an electronic switchboard, relay messages to health center staff and correctly schedule patient appointments with providers as appropriate. Includes scheduling transportation and interpretation services in addition to documentation in the electronic medical record system.

Education: Graduate of a Certified Medical Assistant Program.

Experience: One (1) year experience in a physician practice or clinic setting is preferred.

One (1) year experience in a customer service or call center environment.

Skills And Abilities

• Must be Fluent in English and Spanish particularly in the areas of Speaking, Reading and Writing
• Strong organizational skills.
• Excellent verbal and written communication skills
• Excellent telephone skills with the ability to communicate clearly and project a pleasant and professional demeanor
• Proficient computer skills including the use of word processing, e-mail and electronic medical records software.
• Knowledge of the health care field and medical office protocols and procedures.
• Ability to work in a fast paced environment.

License(s)/Certification(s) Required: Certificate from Medical Assistant Training program.

Essential Functions

• Receive and understand department protocols required to route calls from established patients that include but are not limited to; requests for medication refills, requests for internal laboratory results, requests for procedure results performed at external organizations, requests for internal appointments, requests related to external referral appointments, requests for advice related to an acute dental or medical health issue, requests for financial assistance, requests for paperwork completed by PCPs, requests to speak to someone concerning a complaint or concern, requests for medical records and/or requests to speak directly to a PCP or nurse.
• Ability to determine the acuity of the caller's request and route in the appropriate manner per department protocol and/or determine necessity of next day or same day appointment.
• Ability to craft, via the EHR, a complete and concise message from callers whose request is directed to the clinical staffs in the health centers.
• Receive and understand department protocols required to route calls appropriately from external providers and health care organizations.
• Excellent knowledge of the organization's departments and departmental functions to transfer calls appropriately.
• Maintain master telephone directory.
• Make appointments and reschedules appointments as needed
• Coordinate and schedule transportation and interpreter requests with health center appointments.
• Troubleshoot schedules and correct as needed.
• Perform other duties as assigned.

AN EQUAL OPPORTUNITY SERVICES PROVIDED ON A NON-DISCRIMINATORY BASIS