Patient Services Representative II

610 Wake Forest University Baptist Medical Center; High Point (NC); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Compensation within pay range

Premium pay for certain shifts

Incentive pay for select positions

Annual raises based on performance

Paid Time Off

Health benefits

Flexible Spending Accounts

Adoption assistance

Retirement plans

Educational Assistance Program

Job summary

610 Wake Forest University Baptist Medical Center in High Point, NC seeks a Patient Services Representative III responsible for patient pre-registration, insurance verification, and coordinating admissions across multiple clinics. This role requires handling high-volume patient interactions, accurate data entry, and adherence to billing procedures.

The ideal candidate will have a high school diploma with 3 years in customer service, familiarity with EPIC Cadence, and strong communication skills

Qualifications

• High school diploma or equivalent and three years of customer service experience.
• Experience in a fast-paced environment with high call or walk-in volume preferred.
• EPIC Cadence experience preferred and knowledge of reimbursement processes.

Responsibilities

• Interview patients in person or by phone to collect information for hospital records and billing.
• Pre-register patients for admission, partial hospitalization, and outpatient services.
• Verify insurance coverage and obtain pre-certifications as needed.
• Process referrals and perform clerical tasks (phone, messages, chart processing, faxing, scanning).
• Assist with deposits and payment arrangements and screen patients for financial assistance programs.
• Maintain HIPAA compliance and uphold department policies on eligibility and authorization.
• Support escalation handling and mentor teammates as needed.

Skills

EPIC Cadence

Patient access services

Communication

HIPAA compliance

Multitasking

Problem solving

Education

High school diploma or equivalent

Tools

Internet Explorer

Microsoft Office

Job description

Department: 70000 WFBMG University Group Practice: WFBMC Main - Administration: Ambulatory Services Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Monday- Friday 8:00 am-5:00 pm Pay Range: $21.85 - $32.80

EDUCATION/EXPERIENCE: High school diploma or equivalent and three years of experience working in a role within a customer service, fast paced environment with high volume of either calls or in-person requests; or an equivalent combination of education and experience

REPORTS TO: Supervisor, Clinic Registration LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A

ESSENTIAL FUNCTIONS:

Interview patients in-person and/or by phone to obtain all required information for hospital records and billing systems. Pre-registers all scheduled patients for admission, partial hospitalization, and outpatient services according to department policies and procedures. Verify insurance coverage and obtains authorization for all services requiring pre-certification. Process internal and out-going referrals, as needed, per department procedures Perform clerical functions as needed, including answering phones, taking messages, chart processing, faxing and scanning. Collect and process upfront deposits or set‑up payment arrangements, as required. Screen patient for Medicaid, Affordable care Act or hospital sponsored financial program and provides appropriate documentation and referral. Assist other team members where necessary Adhere to department policies and procedures related to verification of eligibility, benefits, pre‑authorization requirements, available payment options, financial counseling and other identified financial clearance related duties Complete assigned registration functions within multi‑specialty clinic and/or emergency department, which may include claim edit work queues, pre‑certifications and authorizations. The Patient Services Representative III is expected to sequence multiple physician visits and complete registration activities within multiple registration platforms Assists team with escalated issues, trains other team members as needed and is a subject matter expert. Participate in departmental performance improvement initiatives Other duties as assigned or requested by Supervisor or Manager, such as acting as back up in other departments Understand and maintain operations knowledge of Medicare and other state and federal government payor compliance requirements for the population served.

SKILLS & QUALIFICATIONS

EPIC Cadence experience preferred. Expert knowledge of patient access services and the overall effect on the revenue cycle. A thorough understanding of commercial and government insurance plans, payer networks, government resources and medical terminology. Understand and maintain operations knowledge of Medicare and other state and federal government payor compliance requirements for the population served. Demonstrated proficiency in communicating effectively with a customer and simplifying complex information. Demonstrated ability of critical thinking skills and adhering to compliance protocols. Demonstrated ability to handle escalated issues, train/mentor other team members and viewed as a subject matter expert. Ability to navigate Internet Explorer and Microsoft Office Suite of applications. Experience working in a role that requires prioritization of multiple critical priorities while ensuring quality and achievement of performance metrics. Demonstrated ability to meet or exceed performance metrics. Ability to handle sensitive information and maintain HIPAA compliance.

WORK ENVIRONMENT:

Clean, indoor environment Minimal travel to clinic locations where assistance is needed

PHYSICAL REQUIREMENTS:

Amount of time spent performing the following activities: 0%35%65%tototo35%65%100%N/AActivityXStandingXWalkingXSittingXBendingXReaching with armsXFinger and hand dexterityXTalkingXHearingXSeeingLifting, carrying, pushing and or pulling:X20 lbs. maximumX50 lbs. maximumX100 lbs. maximum

Our Commitment to You:

• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training


• Premium pay such as shift, on call, and more based on a teammate's job


• Incentive pay for select positions


• Opportunity for annual increases based on performance


• Benefits and more Paid Time Off programs


• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability


• Flexible Spending Accounts for eligible health care and dependent care expenses


• Family benefits such as adoption assistance and paid parental leave


• Defined contribution retirement plans with employer match and other financial wellness programs


• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.).

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities. Reshaping Access What is access? It’s offering more sites of care than any other health system in the Midwest. But there’s a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it Inspiring Professionals With our dynamically inclusive workforce and strong connections to the places where we live and work, we’ll touch more lives and contribute to stronger and more vibrant communities. Transforming Care We’re redefining the standard for care with world‑class doctors and caregivers, innovative solutions, outstanding outcomes, and leading‑edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in: Cardiovascular Care Neurosciences Gynecology Oncology Pediatrics Primary Care Neurology Geriatrics Trauma Care