Patient Services Representative

The US Oncology Network; Round Rock (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Texas Oncology, part of The US Oncology Network, is hiring a Patient Services Representative for the Round Rock location. This full-time, Monday–Friday, 8:30am–5:00pm role involves scheduling patient appointments and tests, handling scheduling calls, and supporting front-office operations.

The position offers levels 1, 2, or Sr depending on experience, with no weekends, call, or major holidays. Join a collaborative team focused on patient care and efficient clinic operations.

Qualifications

• High School Diploma or equivalent required.
• Experience in a medical business office is required for Level 2 and Sr levels.

Responsibilities

• Schedule new and returning patients and referrals according to physician guidelines.
• Cancel/reschedule appointments as needed and notify clinic staff.
• Obtain pre-authorizations and attach referrals to appointments to prevent denials.
• Assist with patient communications and confidentiality in line with policies.

Skills

Scheduling appointments

Medical office coordination

Customer service

Education

High School Diploma or equivalent

Job description

Overview

The

This is a full-time Monday-Friday 8:30am-5pm position with no weekends, call, or major holidays.

This position can be a level 1, 2, or Sr based on candidate experience.

Overview

The US Oncology Network is looking for a Patient Services Representative to join our team at Texas Oncology. This full-time position will support the Round Rock location. This is a full-time Monday-Friday 8:30am-5pm position with no weekends, call, or major holidays. This position can be a level 1, 2, or Sr based on candidate experience.

Notes from the hiring manager:

Join a clinic where teamwork, support, and patient care are at the heart of everything we do. Our collaborative culture encourages open communication, professional growth, and shared success. From day one, you will be welcomed by a team that values your contributions, supports your development, and is committed to helping you thrive while making a difference in the lives of our patients.

As a part of the US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” ® in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

The US Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

What does the Patient Services Representative do?

Under general supervision, is responsible for scheduling patient appointments and tests in an efficient and timely manner. Responds to all incoming scheduling calls with timely and accurate resolutions. May include outside scheduling and/or surgical scheduling responsibilities. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

Responsibilities

The essential duties and responsibilities (including but not limited to):

• Efficiently schedules new patients, patient referrals and returning patients in computer system in accordance with physician and/or office guidelines.
• Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.
• Meets with patients to schedule all future appointments, procedures, or other exams needed.
• Utilizes dedicated program to triage and respond to all incoming scheduling calls timely and accurately.
• Accuracy schedule appointments while multi-tasking in a fast-paced medical office.
• Ensures all authorizations and referrals are obtained and attached to appointments correctly to avoid denials or delays in payment.
• Maintains primary office scheduling template containing all physician meetings, satellite schedule, rounding and call coverage.
• Arranges for patients to have financial counseling as needed.
• Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.
• Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.
• Prepares correspondence, memos, forms, and other typing as requested by supervisor.
• May schedule outpatient appointments/testing/surgeries and hospital admissions upon request. Obtains necessary pre-certification as required. May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed.
• Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery, and scheduling procedure.

Qualifications

The ideal candidate for the Patient Services Representative will have the following background and experience:

Level 1

• High School Diploma or equivalent required.
• This position is entry level and requires 0-3 years of medical business office experience.

Level 2 (in Addition To Level 1 Requirements)

• Minimum 3 to 5 years medical business office experience.

Level Sr (in addition to level 1 and 2 requirements)

• Minimum five years medical business office experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Requires vision and hearing corrected to normal ranges. Requires vision and hearing corrected to normal ranges.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires frequent interaction with patients and staff.