Patient Services Representative

Balance Health; Provo (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Balance Health in Provo, UT seeks a Patient Services Representative to join the clinic front desk and care team. You will perform intake, appointment scheduling, referrals, and patient navigation to ensure timely services and efficient clinic flow.

Ideal candidates have a high school diploma and 1+ year of customer service, preferably in a medical office, with strong communication and confidentiality. This role operates at the Provo clinic and supports physicians and staff.

Qualifications

• Excellent telephone and written communication skills.
• Ability to multitask and maintain records efficiently.
• Maintain patient confidentiality and HIPAA compliance.
• Experience in medical office settings preferred.

Responsibilities

• Handle patient intake and follow-up calls; resolve concerns.
• Process prescription refill requests per policy.
• Schedule and edit patient appointments in the system.
• Coordinate referrals and service authorizations.
• Act as clinic liaison and front desk representative.

Skills

Clear communication

Multitasking

Confidentiality

Patient advocacy

Education

High school diploma or equivalent

Medical office experience (1+ year)

Job description

All Jobs > Patient Services Representative

The Patient Services Representative functions as a member of the patient care team. The position performs clinical tasks and procedures to support the delivery of care and to promote efficient use of the physician's time as well as performs all clerical duties required to complete patient Check-in/Check-out. The Patient Services Representative is responsible for assisting patients obtain services in a timely manner and assuring efficient utilization of the physician's appointment schedule and in the coordination of patient care. This position administers and coordinates referrals and service authorization process, rooming duties and performs other clinic front desk activities. This position will work out of the Provo clinic.

Duties and Responsibilities

• Complete initial intake and follow-up calls with patients via inbound and outbound calls/dialer to include identifying and resolving patient concerns within the process or product.
• Processes requests for prescription refills according to established practice.
• Promptly and accurately reports and refers patient’s concerns and symptoms, reactions, changes (appropriate to age) to licensed clinic personnel.
• Schedules and edits and maintains patient physician appointments for new and returning patients, using the scheduling system.
• Effectively responds to inquiries from patients, their relatives and/or referring physicians on services and provides accurate information in a timely fashion.
• Acts as a patient advocate, coordinator and liaison for clinic in dealing with the community.
• Acts as non-clinical liaison/concierge/navigator for the referred patients in any way the patient needs before, during or after an encounter.
• Clerical Duties
• Meet or exceed monthly departmental goals as established by Ops management.
• Adhere to phone activity/compliance standards to include, HIPAA, ACW, and minimum call volume

Requirements

• Knowledge of clinical staffing, office organization operations and functions use of computer word processing and database applications
• Excellent communication skills by telephone in person and in writing
• Ability to multitask and maintain records and information
• Ability to establish and maintain cooperative and effective working relationships
• Ability to maintain confidentiality of patient Information

Education and Experience

• Minimum of high school diploma or equivalent
• 1+ year of customer service experience
• 1+ year of medical office experience preferred

About Balance Health

Balance Health empowers people to live full lives by helping them improve and maintain mobility. We do this by bringing together leading podiatrists, orthopedic surgeons, vascular surgeons, and physical therapists and providing them the tools and resources necessary to deliver exceptional patient care. This mission has made us the fastest growing lower-extremity focused Physician Practice.