Patient Services Representative

The Eye Center - Tulsa; Bixby (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid holidays

PTO

Benefits package

Certification program growth

Salary growth potential

Job summary

The Eye Center - Tulsa is seeking a Patient Services staff member to ensure exceptional patient care, accurate scheduling, and smooth front-office operations in Bixby, OK. You will verify patient and exam data, handle billing inquiries, and enter information into the EHR with attention to detail.

Responsibilities include greeting patients, managing calls, processing payments, and balancing cash at day-end. Prior experience in medical offices and familiarity with coding/billing are preferred.

Qualifications

• The candidate has a high school diploma or equivalent and knowledge of health science, math, and Microsoft Office.
• Medical office experience and knowledge in medical coding/billing is preferred.
• Strong customer service and communication skills are essential.

Responsibilities

• Greet patients professionally and manage busy phone lines for scheduling.
• Verify chart documentation and insurance information; assist with billing and payments.
• Enter data into the EHR and balance day-end tasks with accuracy.
• Maintain HIPAA compliance and uphold confidentiality standards.
• Support workflow with referrals, reporting, and interoffice communication.

Skills

Customer service

EHR proficiency

Insurance billing

Interpersonal communication

Data entry

Education

High school diploma or equivalent

Tools

EHR software

Microsoft Excel

Billing software

Job description

POSITION SUMMARY: The primary focus of the Patient Services staff is to provide exceptional patient care and promote practice success throughout each function of the position, ensuring all patients are scheduled, patient and exam information is correct for posting, verifying and maintaining accurate reporting, and delivering positive patient communication.

Location: The Eye Center of South Tulsa, Bixby OK

WHAT WE OFFER:

• Starting wage will be determined based on experience and certification
• 6.5 paid holidays per year
• Approximately 8 days of PTO within first year
• Full benefits portfolio to include health, dental, vision, and 401k
• Growth and wage increase through company paid certification program

ESSENTIAL RESPONSIBILITES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Uphold the Unity standards through exceptional customer service
• Greet patients in a friendly, professional manner
• Maintain busy phone lines to ensure timely and accurate scheduling of patients, ensure proper interoffice communications with staff, leadership and doctors on patients behalf.
• Efficiently process patients through check out by verifying chart documentation and insurance information, accepting and posting payments, preparing and filing clean claims, authorizing insurance and billing, scheduling referrals, and accurately entering corresponding data into EHR
• Perform end of day tasks, including balancing cash drawer,processing daily deposits, verifying/correcting data from identified reports, and submitting End-of-Day packet to manager for verification
• Monitor patient flow throughout the office, properly communicating delays
• Respond to patient inquiries about billing, procedures, policies and available services
• Evaluate and support implementation of new technology and equipment
• Provide a safe and clean office environment
• Maintain compliance with the organization’s confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA)
• Monitor Unity processes to ensure compliance with the organization’s policies and with the guidelines set by relevant regulatory agencies
• Demonstrate a commitment to Standards of Care
• Perform other duties and assume various responsibilities as determined by the Practice Manager and doctor(s)

SUPPLEMENTARY RESPONSBILITIES: Depending upon the patient volume and/or patient flow, you may be required to perform the following tasks.

• Collect patient medical history and enter data into EHR
• Respond to patient inquiries regarding medical procedures and medication regimens

EDUCATION AND/OR EXPERIENCE:

• High school graduate, or equivalent
• Above average knowledge in health science, math, and Microsoft Office (Word, Excel)
• Previous medical office experience and knowledge in medical coding/billing is preferred

COMPETENCIES: The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily.

• Proficient in EHR, including exceptional keyboarding skills
• Ability to accurately process insurance claims, and ensure proper reporting to Billing
• Excellent interpersonal, written, and verbal communication skills
• Detail oriented with strong organizational skills
• Ability to obtain knowledge and skills on the job or through educational courses
• A strong commitment to helping people
• Polite, professional, and courteous
• Ability to lead, motivate and promote a team environment
• Proactive, adaptable, with the ability to work under pressure to accomplish projects and meet deadlines in a fast paced environment
• Report for scheduled work shifts in a dependable and timely fashion

ENVIRONMENT AND PHYSICAL DEMANDS: The physical demands described here are representative of those an individual must meet to successfully perform the essential functions of this job.

• Constant walking and standing; frequent bending, stopping and reaching
• Strong sensory skills such as good eyesight, good hearing, and dexterity

Qualifications

Behaviors

Preferred

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Experience

Preferred

Medical office experience helpful

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.