Patient Services Rep II

Nemours Children's Health; Philadelphia (Philadelphia County); On-site; USD 42,000 - 55,000; Full time

Job summary

Nemours Children's Health in Philadelphia, PA, is seeking a Patient Service Rep to organize and operate office systems for appointment scheduling, patient intake, data verification, charge entry, and cash collection. You will also support patient flow, insurance verification, and EPIC documentation to ensure accurate, confidential records.

Responsibilities include greeting patients, updating demographics, scheduling, obtaining authorizations, handling referrals, and processing payments.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years medical office experience preferred.
• Clerical experience and EPIC experience preferred.
• Computer/typing skills required.

Responsibilities

• Greet and register patients professionally and compassionately.
• Update demographics and insurance information accurately.
• Schedule and confirm appointments and manage referrals.
• Obtain authorizations and pre-certifications as needed.
• Post charges and collect payments; prepare receipts and balance cash.
• Assist with patient flow and Medicaid/financial assistance inquiries.
• Maintain medical records and EPIC documentation; keep waiting areas informed.
• Support office communications and participate in quality improvements.

Skills

Empathy

Communication

Teamwork

Attention to detail

Time management

Education

High School diploma or equivalent

Tools

EPIC electronic medical records

Computer/typing skills

Job description

Job Description

Nemours is seeking a Patient Service Rep! Responsible for organizing and operating the office systems related to appointment scheduling, patient intake including data verification, charge entry and cash collection, statistical tracking office communications, word processing and filing of patient records.

Essential Responsibilities

• Receive patients in a professional and caring manner.
• Gather and update information regarding demographics and insurance in a respectful and confidential fashion.
• Schedule and confirm appointments.
• Obtain authorization and pre-certification.
• Document and follow up on referrals.
• Document and follow up on no-shows and cancelations.
• Answer telephone using proper phone etiquette and direct calls accordingly.
• Maintain content and organization of medical records.
• Register patients, collect payments from patients, post charges according to procedures, provide receipts and appropriately document all financial transactions. This includes cash reconciliation and bank deposit preparation.
• Order clerical and clinical supplies and maintain records.
• Monitor waiting rooms and keep patients informed as to schedule delays.
• Advise families regarding obtaining Medicaid coverage and/or Nemours Financial Assistance for their children.
• Assist with arrangements for transportation
• Assist with patient flow.
• Prepare office communications
• Participate in quality improvement activities
• Filing of patient charts, correspondence and related documentation scan documents into EPIC.
• Maintain inventory of supplies and forms
• Open and sort mail, lab reports and consultation reports. Stamp "received" and distribute for Provider review.

Performance Skills

• Accepts feedback
• Asks questions for clarification
• Gives accurate information
• Makes suggestions for improvements
• Is willing to accept change
• Works as a team member
• Uses listening skills
• Manages resources prudently
• Takes direction
• Thinks pro-actively
• Establishes positive rapport with patients and families, uses AIDET
• Reports to duty promptly and utilizes time effectively to provide clerical support
• Utilizes sick and vacation days appropriately
• Participated in conferences/in-services
• Attends staff meetings

Position Qualifications

• High School diploma or equivalent
• 2 years minimum medical experience
• Computer/typing skills required
• Clerical experience in a physician's office preferred; EPIC experience preferred

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.
Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.
Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.
Learn more at Nemours.org .