Patient Services Rep

Evergreen Health

Kirkland (WA)

On-site

USD 31,000 - 50,000

Full time

7 days ago

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Benefits offered by this job

Medical, vision and dental insurance

On-demand virtual health care

Health Savings Account

Flexible Spending Account

Life and disability insurance

Retirement plans (457(b) and 401(a)

Tuition assistance for undergraduate/2

Paid Time Off/Vacation

Extended Illness Bank/Sick Leave

Paid holidays

Voluntary hospital indemnity insurance

Job summary

Evergreen Health in Kirkland, WA is seeking an Administrative Receptionist to serve as the first point of contact for patients in a fast-paced clinical setting. You will coordinate care, pre-register and schedule visits, manage check-in, and handle billing and communications with multiple departments.

The role requires excellent customer service, strong communication, and the ability to manage competing tasks while maintaining patient privacy and adherence to HIPAA regulations.

Qualifications

High School diploma or equivalent.
1 year of experience in a customer service role.
Excellent interpersonal communication skills with diverse individuals.
Ability to problem solve, stay calm under pressure and be professional.
Strong written communication and ability to spell accurately.
Ability to work independently and as part of a team.
Active listening and de-escalation skills.
Ability to prioritize multiple tasks and navigate policy guidelines.
Keyboarding skills and Windows-based software knowledge.

Responsibilities

Coordinate patient scheduling, including new and follow-up appointments.
Manage multi-line phone system and direct urgent calls to staff.
Verify insurance coverage and explain co-pays and plan options.
Enroll patients on the patient portal and explain its benefits.
Request and validate interpreter services as needed.
Greet patients, assist with paperwork, and check-in.
Monitor message pools and coordinate communications between staff.
Coordinate communications for emergent or add-on care requests.
Manage appointment queues and bemark patient care timelines.
Prepare and send patient outreach communications.
Handle referrals and liaise with clinics and insurers.
Collect copayments in line with organizational goals.
Support training and maintain clean waiting areas per infection control standards.
Order forms and restock non-medical supplies.
File, fax, scan, and distribute mail.
Perform open/close duties and other duties as assigned.

Skills

Customer service

Communication

Problem solving

Multitasking

De-escalation

Independent work

Team collaboration

Education

High School diploma

Tools

Epic EMR

Job description

Wage Range: $22.59 - $36.14 per hour

Posted wage ranges represent the entire range from minimum to maximum. For jobs with more than one level, the posted range reflects the minimum of the lowest level and the maximum of the highest level. Some positions also offer additional premiums based on shift, certifications or degrees. Job offers are determined based on a candidate's years of relevant experience, level of education and internal equity.

Job Summary:

Serves as the first point-of-contact for patients in a fast-paced clinical environment and utilizes exceptional customer service skills to coordinate care and provide an excellent patient experience. Responsibilities include pre-registration/scheduling, registration/check in, message and queue management, medical records request management, referral management, and billing/payment processing/charge reconciliation.

Primary Duties:

Coordinates all aspects of patient scheduling to include creating initial and follow up in-person or virtual visit appointments; rescheduling, cancelling and managing self-scheduled appointments in a fashion that meets patient care needs and optimizes provider schedules.
Manages multi-line telephone system (incoming and outgoing). Follows guidelines to identify and direct patients calling with emergent/urgent symptoms to appropriate clinical staff for screening.
Sets up and verifies active and contracted insurance coverage in multiple systems and/or educates patients on co-insurance/co-pay, self-pay, L&I, MVA, Medicaid, Medicare/Medicare Advantage, etc.
Enrolls patient on patient portal and explains its attributes, benefits and recommended use.
Requests, confirms and validates interpreter services.
Greets patients and completes check-in process. Directs and assists patients with completion of appropriate paperwork.
Monitors various group Message Pools and responds to patient requests, questions and concerns within established organizational timelines.
Takes complete and accurate messages and coordinate communication between appropriate interdisciplinary staff. Coordinates emergent or add-on patient care requests with clinical team and provider.
Manages appointment queues (Ex. future appointment orders; cancellation list; wait list).
Prepares, documents and sends various patient outreach communications.
Initiates outside medical record requests by requesting materials from admissions and emergency departments, physicians and other authorized hospital staff to support provider visits and closure of care gaps for Health Maintenance. Prepares and scans documents for Health Information Management department processing.
Manages incoming referrals through clinic documentation and established tracking protocol. Facilitates communication between the clinic, patient and insurance company, as required.
Identifies and collects copayments in adherence with organizational goals.
Cultivates EvergreenHealth culture of community by supporting new staff training.
Monitors and maintains tidy patient waiting and staff work areas in accordance with infection control standards and safety protocols.
Orders and restocks patient forms and non-medical supplies.
Files, faxes, scans, photocopies and distributes mail.
Performs open and close duties, which vary from clinic to clinic.
Performs other duties as assigned.

License, Certification, Education or Experience:

REQUIREDfor the position:

High School diploma or equivalent
1 year of experience in a customer service role
Excellent interpersonal communication skills, including the capacity to communicate with a diverse range of individuals and dispositions.
Ability to problem solve, stay calm under pressure and present oneself in a pleasant and professional manner when responding to inquiries from EH staff and patients (Ex. service recovery).
Strong written communication skills, including ability to spell accurately and write legibly.
Ability to work independently, show initiative and work productively within a team environment.
Actively listen to and validate patient conversations. Employ de-escalating techniques as appropriate.
Ability to prioritize multiple tasks and ability to access, analyze and apply concepts associated with protocols, policy and guidelines.
Keyboarding skills and working knowledge of Windows based software systems.

DESIREDfor the position:

Previous experience in a medical reception or similar administrative role
Knowledge of basic medical terminology/common medications
Knowledge and experience accessing/verifying insurance coverage. Experience using Real Time Eligibility (RTE) Payer/Insurance Portals.
Electronic Medical Record (EMR) experience, preferably Epic
Familiarity with HIPAA and other health industry compliance standards

Benefit Information:

Choices that care for you and your family

At EvergreenHealth, we appreciate our employees’ commitment and contribution to our success. We are proud to offer a suite of quality benefits and resources that are comprehensive, flexible, and competitive to help our staff and their loved ones maintain and improve health and financial well-being.