Patient Services Coordinator I

Illinois Bone and Joint Institute LLC; Westmont (IL); On-site; USD 20,664 - 27,552; Part time

Benefits offered by this job

Medical, dental, vision insurance

Life and AD&D insurance

401k program with company match

Paid holidays

Paid time off

Wellness program

Flexible savings accounts

ID protection plan

Job summary

Illinois Bone and Joint Institute, LLC is seeking a part-time Patient Services Coordinator I to support front office operations at Westmont and Western Springs. The role focuses on delivering exceptional patient service, accurate registration, and efficient scheduling in a fast-paced setting.

The ideal candidate has at least one year in customer service (medical office preferred), familiarity with scheduling, and basic EHR knowledge (Epic preferred).

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Minimum one year in a customer service role; medical office preferred.
• EHR experience: Epic experience preferred.
• Knowledge of medical terminology preferred.
• Ability to handle confidential information.
• Familiarity with scheduling and rearranging appointments.
• Proficient with Microsoft Office and Windows-based apps.
• Insurance payer and eligibility knowledge desired.

Responsibilities

• Welcome patients and visitors and provide excellent customer service.
• Prepare paperwork to facilitate efficient operations.
• Answer general inquiries.
• Appointment scheduling.
• Phone reception, patient triage and escalation as needed.
• Registration/pre-registration and review of demographics and insurance.
• Check in/out procedures and patient chart management.
• Collect/post payments including copays and deductibles.
• Insurance verification and referral management as required.
• Maintain a clean and safe work environment.
• Perform other office duties as assigned.

Skills

Customer service

Communication

Team player

Scheduling

Microsoft Office

Education

High school diploma or equivalent

Tools

Epic EHR

Microsoft Office

Job description

IBJI is seeking a professional, adaptable and positive Patient Services Coordinator I to join our team to work between our Westmont and Western Springs office. We value a strong workplace culture and are looking for candidates with a proven track record of exceptional customer service who can contribute positively to our collaborative and team-oriented environment.

Must be comfortable working with a high volume of public interaction, enjoy working in a fast paced environment, while being efficient and productive following company and best practice standards. Professionalism and a great team support attitude is a MUST.

We are seeking a part-time Patient Services Coordinator to work 32 hours per week, with shifts from 12 pm to 8 pm, split between our Westmont and Western Springs locations.

What you can expect from us:

• A positive team environment, management commitment to your success
• Gain experience in front office business operations
• Career growth - as IBJI continues to grow, so do opportunities
• Provide support for our communities with our philanthropic group - IBJI Cares

Summary

The main focus of the Patient Services Coordinator I position is to deliver exceptional patient-centered customer service and to support IBJI teams. This position is responsible for accurate registration, optimal patient scheduling, and other office duties that contribute to a great patient experience, a positive team atmosphere, and achieve company goals.

Responsibilities

• Welcome patients and visitors to IBJI by providing and maintaining the highest quality customer service experience
• Preparing paperwork to facilitate efficient operation and excellent customer service
• Answering general inquiries
• Appointment scheduling
• Phone reception, patient triage, and escalation to appropriate staff
• Registration/pre‑registration procedures to include the review of patient demographics, insurance and advising patient to provide any necessary documents
• Check in/out procedures
• Patient chart management
• Collection/posting of patient responsibility payments (including copays and deductibles)
• Insurance verification and Referral management as required
• Maintains clean and safe work environment
• Other office duties as assigned

Requirements

• Education: High school diploma or equivalent required
• Experience: Minimum one year experience in customer service role (medical office experience preferred)
• EHR experience: EHR experience (Epic experience preferred)
• Skills: Knowledge in medical terminology preferred
• Ability to handle highly confidential, sensitive and non‑routine information
• Familiarity with scheduling and rearranging appointments
• Possess good working knowledge of Microsoft Office and Windows-based computer applications.
• Insurance payer and eligibility knowledge
• Must be a team player
• Able to work in a fast‑paced environment and have a flexible schedule as needed
• Neat, professional appearance
• Strong written and verbal communication skills
• Results oriented with concern for appropriate process.
• Willingness to attend and successfully complete ongoing training required to maintain responsibilities.

Physical/Mental Demands

Work may require hand dexterity for office machine operation; using a calculator and/or computer keyboard.

Physical demands may also include, stooping, bending or reaching to files and supplies, wearing a headset, mobility to complete errands or deliveries, sitting for extended periods of time and viewing a computer monitor.

Environmental/Working Conditions

Must be available to work a flexible schedule to meet the demands of a changing scheduling environment and accommodate the needs of the practice.

Work is performed in a fast paced office environment and involves frequent contact with physicians, staff, patients, and the public.

Work may be stressful at times.

Contact may involve dealing with angry or upset people.

This description is intended to provide only basic guidelines for meeting job requirements. Duties and responsibilities, experience, qualifications, skills, supervisory relationship, physical/mental demands, and environmental/ working conditions may change as needs evolve.

Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off.

Illinois Bone and Joint Institute, LLC is an equal opportunity employer. All employment decisions are based on qualifications, merit, and business need, without regard to race, color, religion, age, sex, national origin, disability status, military or veteran status, sexual orientation, gender identity and expression, or any other characteristic protected by federal, state or local laws. This policy applies to recruitment and placement, promotion, training, transfer, retention, rate of pay and all other terms and conditions of employment.