Patient Service Specialist

Astera Cancer Care; Florida; On-site; USD 34,000 - 48,000; Full time

Job summary

SunState Medical Specialists (SMS) is seeking a Patient Services Specialist to provide front-line administrative and general support to staff, patients and physicians across Florida. You will help maintain a high-quality, efficient service, manage patient flow, handle calls, and assist with scheduling and records.

This role requires strong organization, excellent communication, experience in a busy medical office, and familiarity with billing inquiries.

Qualifications

• Administrative experience in a busy, customer-focused environment, medical preferred.
• Strong organizational and communication skills with internal and external stakeholders.
• Ability to handle urgent matters and schedule medical appointments efficiently.

Responsibilities

• Provide administrative support to staff, patients and physicians to ensure high-quality service.
• Direct patient flow, answer phones promptly and respond to queries per privacy policy.
• Assist with billing inquiries, scheduling, records management and referrals.
• Maintain waiting rooms, restock supplies, and ensure sign-in protocols.
• Create patient records, admit/discharge, and support clinic visits as needed.

Skills

Customer service

Administrative skills

Communication

Organization

MS Office

Billing knowledge

Education

High School Diploma or equivalent

Tools

Microsoft Office

Clinic administration systems

Billing systems

Job description

Why Join Us?SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community-based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high-quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in-house pharmacy and laboratory capabilities, care management, theranostics, cutting-edge diagnostic imaging, and clinical research. We are dedicated to recruiting top-tier physicians to help increase access to affordable, high-quality care throughout the state.Job Description:As the Patient Services Specialist, you are responsible for providing administrative and general support to staff, patients and Physicians to ensure that a high quality, professional and efficient administration service is consistently provided to patients. This role is a crucial link between our patient’s and clinical teams.Your key responsibilities:As Patient Services Specialist, you will ensure a high level of patient service is provided including anticipating needs, maintaining patient service expectations, and reacting to feedback. You are expected to maintain a professional service which meets patient needs.Customer ServiceMonitoring and reacting to patient feedbackMonitoring the flow of patients and directing as appropriateAnswering and attending to all telephone calls in a timely mannerResponding to queries in accordance with the privacy policyHaving a breadth of service knowledge to respond to patient queriesProviding support to Physicians and other internal customers, as requiredAssist with patient questions regarding billing and insurance paymentsMaintenance and improvement of the patients’ waiting roomMaintaining the look and feel of both patient and employee-facing spaces, restocking supplies, and organizationDealing with people traffic, by directing vendors and visitors as they come and ensuring compliance to sign in protocolsMaintaining the Integrity of Patient RecordsScheduling Physician appointments with regard to availability & appropriate timeframesUndertaking all actions to support a Physicians clinic visit, including ensuring the completeness of patient records prior to and subsequent to the visitAdmitting and discharging patients, prior to and following, consultation, evaluation and follow-up appointmentsRegistering new patients in a timely manner and ensuring the accuracy of personal and billing detailsEnsuring all documentation and correspondence required for the consultations appointment is registeredCreating referring doctor records as requiredFollowing up on referralsDocument managementQualificationsHigh School Diploma or equivalentDemonstrated ability in an administrative role within a busy, customer focused environment, medical preferred.Handle and resolve urgent matters and time critical medical appointmentsStrong organization and communication skills, with the ability to liaise with both internal and external stakeholders.Proven experience to work effectively both independently and in a team environment.Knowledge of patient billing systems and related funding mechanisms.Ability to use clinical administration systems, as well as Microsoft Office softwareCollaborative approach in working with the wider administration team and other internal customers, in line with the organization values.Flexible approach to workTravel as required to other centers