Patient Service Specialist

ccf; Chardon (OH); On-site; USD 35,000 - 45,000; Full time

Job summary

Cleveland Clinic Health System in Chardon seeks a Patient Service Specialist to deliver a patient-first experience from registration to scheduling. You will assist with phone triage, insurance eligibility, and co-pay collection, while guiding patients through MyChart and appointment processes.

The role emphasizes strong customer service, medical terminology knowledge, and a schedule that includes weekdays with regional travel as needed.

Qualifications

• High School Diploma or GED required with 2 years in patient registration, scheduling, insurance processing, or customer service
• Associate's Degree with 1 year of experience or Bachelor's Degree may substitute for experience
• Preferred: knowledge of medical terminology and strong typing/PC skills

Responsibilities

• Provide patient-first experience from arrival to departure
• Perform phone triage, registration, insurance eligibility, and co-pay collection
• Verify insurance coverage and process referrals and scheduling
• Promote and educate patients on MyChart and Appointment Pass
• Maintain confidentiality and accurate patient records
• Support front-end technology use and patient education
• Coordinate interpreter services and monitor patient flow and wait times
• Travel within the region to support patient care as needed

Skills

Customer service

Conflict resolution

Medical terminology

Education

High School Diploma or GED

Associate's Degree

Bachelor's Degree

Job description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Patient Service Specialist

Location

Chardon

Facility

Chardon Outpatient Care

Department

Administration-Ambulatory Operations

Job Code

B15028

Shift

Days

Schedule

8:00am-4:30pm

Job Details

Join the Cleveland Clinic team where you will work alongside passionate caregivers and provide patient-first healthcare. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.

Cleveland Clinic is the first hospital in the nation to make great customer service a cornerstone of our mission. As a Patient Service Specialist, your responsibility is to deliver an exceptional experience to patients, families and visitors, from the moment they enter to the time they return home. In this role, you will assist patients with everything from phone triage, registration, insurance eligibility and collecting co-payments to self-screening and scheduling services. This position provides a strong foundation to advance in your career within various departments at the Cleveland Clinic.

A caregiver in this position works days on Monday and Thursday from 7:45 a.m. - 4:15 p.m. or 11:30 a.m. - 8:00 p.m. and Tuesday, Wednesday, and Friday from 7:45 a.m. - 4:15 p.m. or 8:30 a.m. - 5:00 p.m.

A caregiver who excels in this role will:

• Provide a comprehensive, proactive and "Patients First" experience for patients and visitors.
• Investigate, triage and resolve patient issues using the established HEART model.
• Create a welcome and professional environment, interact with patients and ensure stellar patient experiences.
• Capture and verify referrals and cancellation reasons, insurance coverage and physician data.
• Responsible for appropriately and accurately providing patient estimates for patient services.
• Identify patients in need of financial counseling to facilitate payment and aligns insurance coverage to the type of service provided and processes this related insurance registration.
• Perform patient registration, visit preparation, telephone triage, insurance verification, co-pay collection, patient and record tracking, scheduling, arrival and/or departure desk activities and screening and scheduling of interpreter services.
• Encourage patient utilization of front-end technology, provides guidance, encouragement, education and hands-on training.
• Enter and maintain confidential patient information.
• Recruit, enroll and educate patients on MyChart and Appointment Pass.
• Conduct follow-ups to MyChart, web appointment inquiries and outreach to patients informing them of upcoming routine checkups.
• Maintain measured performance in quality, patient experience, first call resolution (FCR), customer satisfaction, teamwork and medical terminology.
• Generate staff provider schedules.
• Relay staff messaging
• May participate on committees and have a role in initiatives
• Some Patient Service Specialist work may require travel within the region to support patient care in various locations

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED and two years of experience in patient registration, appointment scheduling, insurance processing or customer service OR an Associate's Degree and one year of experience OR a Bachelor's Degree
• Demonstrated experience in providing exceptional customer services and conflict resolution

Preferred qualifications for the ideal future caregiver include:

• Knowledge of medical terminology
• Ability to type a minimum of 30 words per minute or demonstrable personal computer keyboard skills

Physical Requirements:

• Dexterity sufficient to operate a PC and other office equipment.
• Requires extended periods of standing, walking or sitting.
• Good visual acuity through normal or corrected vision.
• Must be able to navigate various locations and function in a fast-paced, hectic environment.
• Ability to lift and transport up to 25 pounds.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

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