Patient Service Representative (Remote)

Roslindale; Northern (KY); Hybrid; USD 28,000 - 31,000; Full time

Job summary

BMCHS is seeking a Patient Services Rep for a remote role, supporting up to 6 ambulatory practices. You will handle inbound/outbound communications, schedule appointments, verify insurance, and manage authorizations with a focus on accuracy and patient-centered care.

Responsibilities include using Epic for records, providing clear home instructions, and ensuring privacy and HIPAA compliance while delivering excellent customer service from a home office.

Qualifications

• Ability to explain complicated healthcare issues to patients with empathy and concern
• Ability to empathize with and coach the patient in navigating the healthcare system
• Effective interpersonal skills to work with a diverse group of professionals
• Excellent English communication skills (oral and written) with patients over the phone and in email
• Must be comfortable using multiple advanced communication tools (phone, chat, email, fax, mail)
• Strong computer skills including MS Word, Excel & Outlook
• Ability to document work in a professional and efficient manner

Responsibilities

• Communicates with patients and staff using multiple communication tools (phone, chat, email, fax, mail)
• Resolves patient inquiries in a professional, empathetic manner
• Transfers calls to appropriate staff when needed
• Schedules and reschedules appointments using a computerized system
• Updates patient records in Epic
• Provides directions and lab/imaging instructions to patients
• Identifies process improvements and stays current on healthcare developments
• Escalates issues outside existing protocols
• Attends training sessions and assists in onboarding new personnel
• Participates in staff meetings and identifies obstacles to a positive patient experience

Skills

Empathy

Communication

Interpersonal skills

English proficiency

Office software

Documentation

HIPAA knowledge

Education

High School diploma/GED

Tools

Microsoft Office

Job description

POSITION SUMMARY:

This position is permanently remote.

Qualified candidates must provide a stable internet connection and have a quiet and secure space that is free from interruptions to work from home

The Patient Services Rep is responsible for handling inbound and outbound communications for up to 6 BMC ambulatory practices. The Patient Services Rep will handle patient inquiries, scheduling/rescheduling appointments, following-up with patients resolving patient questions/concerns regarding medication reconciliation and refills, and insurance verification and authorization management. They will document and relay patient information to the Practices as required by the Practice’s Guidelines.

Position: Patient Service Representative (Remote)

Department: Ambulatory Call Center

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Essential Responsibilities:

• The Patient Services Rep communicates with patients and staff using multiple advanced communication tools, including phone calls, online chats, emails, faxes or mail.

• Answers and resolves patient inquires, in a professional, empathetic and patient-centered way, through the use of effective listening, written and verbal communication skills.

• Utilizes established Practice guidelines to ensure patients issues are addressed in a timely manner and when necessary, transfers the call to the appropriate person at the Practice for additional consultation.

• Uses a computerized scheduling system to schedule/reschedules appointments determining the right amount of time required for each patient appointment.

• Provides accurate and detailed information and updates patients’ records, using Epic

• Provides detailed confirmation to the patient detailing where and when the appointment is, providing directions as needed, providing applicable and language specific home instructions as well as instructions for any required labs or imaging.

• Identifies opportunities to improve the work processes and environment, and changes in Practice protocols; remains current on new developments in health care.

• Escalates appropriately any issues that fall outside of an existing protocol or process to meet the needs of the patient

• Attends scheduled training sessions for phone support, customer service, systems upgrades, newly acquired clinical systems, additional practices or other relevant training sessions, as directed by manager.

• Assists in the training/orientation of new personnel under the direction of a manager and/or supervisor.

• Participates in staff meetings/is expected to identify process issues that are obstacles to providing a positive patient experience.

General Duties and Standards

• Adapts to changes in the departmental needs including but not limited to: offering assistance to other team members, floating, adjusting assignments, etc.

• Conforms to hospital standards of performance and conduct, including those pertaining to patient rights and HIPAA and privacy rules, so that the best possible customer service and patient care may be provided.

• Utilizes hospital’s behavioral standards as the basis for decision making and to support the department and the hospital’s mission and goals.

• Follows established hospital infection control and safety procedures.

• Other duties as needed.

JOB REQUIREMENTS

EDUCATION:

• A minimum of a High School diploma/GED is required.

KNOWLEDGE AND SKILLS:

• Ability to explain complicated healthcare issues to patients with empathy and concern

• Ability to empathize with and coach the patient in navigating the healthcare system

• Effective interpersonal skills to with a diverse group of professional and personalities in a team environment

• Excellent English communication skills (oral and written) with the ability to communicate effectively with patients over the phone and in email and other communications

• Must be comfortable using multiple advanced communication tools, including phone calls, online chats, emails, faxes or mail.

• Strong computer skills and knowledge of Microsoft Office applications (Internet Explorer, MS Word, Excel & Outlook)

• Ability to document work in aprofessional andefficient manner

Compensation Range:

$20.08- $22.61

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, and licensure/certifications directly related to position requirements. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), contract increases, Flexible Spending Accounts, 403(b) savings matches, earned time cash out, paid time off, career advancement opportunities, and resources to support employee and family wellbeing.

Equal Opportunity Employer/Disabled/Veterans