Patient Service Representative (PSR)

PATHS Inc; Danville (VA); On-site; USD 30,000 - 40,000; Full time

Job summary

PATHS Inc. is seeking a Patient Registration Coordinator to ensure smooth operations at its community health center. The role involves greeting patients, managing appointments, and maintaining patient records, while also educating patients about services and collecting payments. Candidates should have a high school diploma and excellent communication skills, with preferred experience in medical office environments.

Qualifications

• High School Diploma/GED required.
• Excellent written and verbal communication skills.
• Problem-solving skills.

Responsibilities

• Greet and assist patients, managing the registration and appointment flow.
• Collect and update patient demographic and insurance information.
• Handle cash and process payments, ensuring accurate daily reconciliation.

Skills

Communication

Problem Solving

Education

High School Diploma/GED

Tools

eClinicalWorks

Job description

Location: Danville
PATHS Community Adult Medical and Adult Behavioral Health Center
336 Old Riverside Drive, Danville, VA 24541

Job Type:
40 Hours per Week

Education: High School

Duration: Permanent

Job Description:

This position greets and assists patients as they enter and leave the office, assuring that all desk and registration areas work smoothly and efficiently. This position maintains an efficient appointment and patient flow system and works as part of a care team that practices evidenced based medicine in a Patient Centered Medical Home model of care. Specifically, this position will be expected to:

• Collects and updates all patient demographics, eligibility, and insurance information. Enters all appropriate data into the electronic medical records system.
• Maintains patient Sliding Fee Scale status with up to date POI and update the patient registration annually.
• Enters medical, pharmacy, transportation, and ancillary service visits and enters data into the appropriate electronic medical records system.
• Obtains record release signatures from patients to request outside medical office records. Follows up to ensure receipt of records for timely appointment scheduling.
• Explains PATHS’ services, as well as patient policies and procedures.
• Educates patients on the use of the patient portal.
• Checks in patient and prepares electronic chart for visit.
• Collects payments for services current and past, explaining patient charges as requested.
• Explains charges to patient and directs any questions to the billing office as necessary.
• Handles cash daily, processes credit card payments, checks, and other forms of payment.
• Works in conjunction with the Billing Coordinator to maintain knowledge about insurance policies and verifications continually.
• Answers questions regarding patient accounts, referral appointments, and upcoming office appointments.
• Maintains phone calls incoming to the office daily.
• Creates telephone encounters for medication refills, clinical staff messages, and chart inquiries.
• Maintains accurate and up-to-date appointment system.
• Checks encounter forms, medical records, and schedule to prevent double or missed appointments.
• Assists patients with scheduling appointments for Follow ups, Reschedules, Cancelled, and No Shows.
• Calls patients that eCW Messenger does not contact to remind of missed appointments, Proof of Income, Insurance coverage, and confirming appointments.
• Maintains fax in/out box and assigns appropriate documents to providers, clinical staff, referral coordinator, and navigators.
• Manages medication pick up at multiple sites (Chatham, South Boston).
• Assists patients on their departure and scheduling follow up appointments.
• Prepares daily reconciliation of daily charges and payments, prepares daily deposit for Site Manager to send to finance.
• Functions within the HIPAA laws to protect patient information protected.
• Other duties as required.

Preferred Skills:

Required:

• High School Diploma/GED
• Excellent written and verbal communication skills
• Excellent problem solving skills

Preferred:

• Medical office and terminology experience
• Experience working in a federally qualified health center (FQHC).
• Experience using eClinicalWorks electronic health record (EHR) system.