Patient Service Representative - Ophthalmology - Natalie 301

Saint Francis Health System; United States; On-site; USD 21,000 - 29,000; Full time

Job summary

Saint Francis Health System is seeking a front office professional to handle reception, registration, and billing in the ophthalmology front desk at Warren Clinic in Tulsa, OK. The role supports efficient patient care and requires strong PC and data entry skills.

You will greet patients, verify information, schedule tests, manage payments, and assist with chart preparation while maintaining HIPAA compliance and high patient satisfaction.

Qualifications

• High School Diploma or GED required.
• Minimum 6 months of front-facing customer service or medical office experience preferred.
• Strong interpersonal and communication skills.
• Proficient PC skills and data handling.

Responsibilities

• Greets and directs patients and visitors per office protocols.
• Schedules appointments and registers demographic and billing information.
• Determines patient eligibility to accommodate care.
• Posts charges and payments to patient accounts.
• Maintains and updates medical records and encounter forms.
• Uses EMR and other computer systems per policies.
• Maintains environment for cleanliness and safety.

Skills

PC skills

Interpersonal skills

Organizational skills

Data entry/interpret data

Quick learner

Education

High School Diploma or GED

Job description

Job Summary:

Performs reception, registration and billing functions in the front office of the Medical Practice to facilitate the effective delivery of patient care.

Minimum Education:

High School Diploma or GED.

Licensure, Registration and/or Certification:

None.

Work Experience:

Minimum 6 months of front facing customer service or medical office experience, preferred.

Knowledge, Skills and Abilities:

Demonstrated PC skills. Effective organization of multi-task role. Ability to accurately record and interpret data. Effective interpersonal, written and oral communication skills. Ability to organize and prioritize work in an effective and efficient manner. Ability to learn quickly. Effective critical thinking and use of logic.

Essential Functions and Responsibilities:

Maintains exemplary patient satisfaction and participates as an engaged team member. Greets and directs patients and visitors according to established office protocols. Informs patients of delays in care. Communicates schedule changes to physicians, clinical assistants and other staff as appropriate. Maintains and corrects environment for cleanliness and safety. Schedules appointments, registers demographic and billing information, determines eligibility to accommodate patient’s care in the medical office. Successfully uses the EMR and other computer applications to accomplish tasks according to policies and procedures. Maintains medical records including preparation of charts, filing of correspondence and test results. Prepares encounter forms and other supporting billing documentation. Maintains and distributes provider schedules including application of templates, hold times, etc. Determines and collects co-pays and deductibles from patients. Requests payments of self pay balances according to policies. Responsible for preparation of cash receipts, bank deposits and balancing of cash drawer on a daily basis. Converts provider written description of diagnosis to appropriate ICD-9 code. Posts charges and payments to patient accounts. Reviews and corrects rejected or denied claims. Reviews and assists in collections of past due accounts. Prepares phone notes for communication to the provider from patients, pharmacists, and other healthcare sources. Makes calls to patients to remind them of pending appointments or communication from provider. Distributes mail and other communication to patients, providers and staff. Determines eligibility and obtains authorization for services. Schedules tests and appointments for referred services. Tracks referrals made for specified services. Participates in quality initiatives and safety functions. Assists in identifying and ordering needed supplies. Remains informed and compliant with current Health System, Warren Clinic, HIPAA and OSHA policies and procedures.
Decision Making: Independent judgment in planning the sequence of operations and making decisions in a complex technical or professional field.

Working Relationships:

Works directly with patients and/or customers. Works with internal / external customers. Works with other healthcare professionals and staff. Works frequently with individuals at director level or above.

Special Job Dimensions:

None.

Supplemental Information:

This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Ophthalmology - Natalie 301 - Warren Clinic

Location:

Tulsa, Oklahoma 74136

EOE Protected Veterans/Disability