Patient Service Representative (Hybrid- Cardiology Department)

Beth Israel Deaconess Medical Center, Inc.; Boston (MA); On-site; USD 28,000 - 38,000; Full time

Job summary

Beth Israel Lahey Health is seeking a full-time Patient Service Representative in Boston to handle high-volume calls and emails, directing patient access and scheduling in Cardiology. You will verify demographics, handle referrals and payer information, and guide patients through preparation for visits.

The role requires strong communication, typing skills, and familiarity with scheduling systems. Monday–Friday, day shift, 40 hours per week, on-site at our Cardiology practice.

Qualifications

• High School diploma or GED required.
• Associate's degree preferred.
• 1-3 years related work experience required.
• Experience with computer systems required, including web based applications and some Microsoft Office applications (Outlook, Word, Excel, PowerPoint or Access).

Responsibilities

• Answers, screens and processes a high volume of patient communications/emails and/or calls in a professional manner.
• Utilizes and adheres to scripts and guidelines for triage.
• Determines appointment type, provider, and urgency within scope.
• Uses scheduling system to schedule appointments.
• Verifies and updates demographic information and routes updates to registration.
• Assists with referrals, payer information and required documents as needed.
• Informs patients of preparation for visits and required tests.
• Coordinates multiple data sets for scheduling visits and tests.
• Coordinates availability of services for efficient patient flow.
• Escalates scheduling issues to management and communicates with staff.
• Triages calls/emails for urgent information or services.
• Responds to information requests within scope of knowledge.
• Acts as liaison with departments and external providers.
• Follows protocol for emergencies and de-escalates when needed.
• Participates in training and team meetings.

Skills

Call center experience

Patient communication

Typing 40 wpm

Medical terminology

Bilingual

Education

High School diploma or GED

Associate's degree preferred

Job description

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. We are seeking a full time Patient Service Representative working 40 hours per week; Monday- Friday (day shift). The Patient Service Representative responds to and processes appointment scheduling for the Cardiology department.

Job Summary

Directs patient access to the practice by answering, screening and processing a high volume of incoming calls and/or emails in a dedicated call center/workgroup.

Essential Responsibilities

• Answers, screens and processes a high volume of patient communications/emails and/or calls in a professional manner.
• Utilizes and adheres to the scripts and guidelines for triage.
• Asks appropriate questions and uses independent judgment within scope of knowledge and authority to determine the type of appointment, appropriate provider and urgency needed.
• Utilizes centralized scheduling system and software applications to schedule appointments.
• Verifies and updates patients' demographic information and transfers to registration for update as needed.
• If applicable: Obtains necessary referrals for scheduled visit and documents in system.
• Document appropriate payer information, including worker's compensation and auto liability.
• Informs patient of necessary preparation for scheduled visit, including providing documents, films and notes from other providers, required preparation and protocol for diagnostic tests and procedures.
• Coordinates and interprets multiple data sets required for efficient scheduling of office visits, diagnostic tests and procedures.
• Coordinates availability of professional services for maximum cost effective utilization of staff, space, equipment and optimal timing for patients and providers.
• Addresses scheduling problems and concerns with manager to resolve issues.
• Records and forwards accurate messages to providers and staff.
• Triages calls and emails for urgent information or services to appropriate staff.
• Responds to requests for information or assistance within scope of knowledge and authority.
• Resolves and responds to provider and staff email requests in an efficient and professional manner.
• Acts as a liaison with medical center departments and external providers and agencies by directing calls and emails to appropriate parties.
• Follows department protocol for determining and directing emergency calls/emails.
• De‑escalates difficult patient interactions effectively following scripting and protocols.
• Uses good judgement and protocol when contacting providers and clinical support staff through the paging and e-mail systems.
• Participates in training and education initiatives.
• Attends team meetings and contributes in a positive manner, consistently focusing on constructive processes and quality improvement.
• Other duties as assigned.

Required Qualifications

• High School diploma or GED required.
• Associate's degree preferred.
• 1-3 years related work experience required.
• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications

• Call Center and/or patient communication customer service experience
• Strong typing skills 40+wpm.
• Knowledge of medical terminology
• Bilingual written and verbal communication skills

Competencies

• Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
• Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
• Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job

• Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range

• $20.50 - $27.59

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

Company Culture & Benefits

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs.

Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting your patients, we take care of you.