Patient Service Representative

aah; West Dundee (IL); On-site; USD 41,000 - 62,000; Part time

Benefits offered by this job

Health benefits

Paid Time Off

Educational Assistance Program

Retirement plans with employer match

Job summary

Advocate Health is seeking a Patient Service Representative in Illinois for a part-time schedule of 20 hours per week. You will greet patients, register them in the EMR system, verify insurance and demographic information, and coordinate appointment scheduling, tests, and referrals.

Responsibilities include handling incoming calls, directing inquiries, and ensuring accurate billing and medical records. A high school diploma and 1–2 years of customer service experience are required; Spanish

Qualifications

• CRT/PC experience in a customer service setting.
• Experience with eClinicalWorks scheduling features.
• Strong communication skills and problem-solving ability.

Responsibilities

• Provide efficient, high-quality service to patients arriving for appointments or seeking information.
• Register patients in EMR and verify billing and demographic details.
• Coordinate scheduling of appointments and test orders; answer calls and direct messages.
• Maintain confidentiality and ensure timely care flow; support billing and medical records activities.

Skills

CRT/PC experience

Strong communication

Problem solving

Spanish preferred

Education

High school diploma or equivalent

1–2 years related customer service experience

Experience handling difficult callers/patients

Tools

eClinicalWorks

Scheduling software

Job description

Department: 09121 AMG West Dundee Main St - Building Operations

Status: Part time

Benefits Eligible: Yes

Hours Per Week: 20

Schedule Details/Additional Information: Building hours of operation for Monday through Friday are typically 0700-5pm, with some late nights. The first 3 Saturdays of the month are 0700-1230pm and on the 4th Saturday 0700-3pm.

Spanish speaking preferred

Pay Range: $19.80 - $29.70

Patient Service Representative

Status: Part time

Major Responsibilities

• Patient Services: Provides efficient, high-quality service to patients who arrive for appointments or who telephone or visit in person to request appointments or information on tests and procedures, bills and charges, referrals, and other matters.
• Greets and accurately registers patients in EMR system verifying essential billing and demographic information.
• Coordinates scheduling of patient appointments (phone and in-person requests) accurately and efficiently.
• Answers multiple incoming telephone lines, accurately determining the appropriate recipient of the call or message and referring them promptly and appropriately.
• Distributes communications accurately, based on practice protocol. Includes pagers, faxes, emails.
• Resolving a variety of patient questions, including HMO referrals, billing and queries about services and test results; refers complex issues to practice manager or a clinical staff member, as appropriate.
• Schedules future appointments and requisitions, laboratory tests, radiology procedures and other special diagnostic tests as needed. May coordinate with appropriate sections of hospital admission and/or outpatient admissions and surgery.
• Notifies patient care area when patient has arrived and is ready to be seen. Attends to waiting patients in reception and ensures that they are seen in a timely manner or are promptly notified of unexpected delays.
• Accurately identifies type of insurance from card, understands different types of payers, and verifies eligibility if necessary.
• Performs other related duties as required.
• Billing Services: Ensures entry at time of service of billing information on the patient and payer and accurate follow‑up on missing information.
• Reviews encounter forms for accuracy and completeness, checks with physician for missing information.
• Enters patient charges into the EMR system according to established policies and procedures.
• Batches encounter forms and balances charges.
• Medical Record Services: Upholds standards of the practice and of the medical group for accurate and timely medical records.
• Releases information from records, only according to corporate policies and procedures.
• Ensures the availability of properly prepared patient medical records, daily schedules and related forms. Maintains medical record including loose filing and re‑filing of charts daily. Pull and prepares charts for appointments.
• Maintains confidentiality around all patient information, both in front of each patient being treated and around other patients in the area.

Education/Experience Required

• High school diploma or equivalent.
• One to two years related customer service experience.
• Experience handling difficult caller/customers/patients.

Knowledge, Skills & Abilities Required

• CRT/PC experience in a customer service setting.
• Working knowledge of eClinicalWorks and scheduling sections of the eClinicalWorks system preferred.
• Strong communication skills.
• Ability to solve problems posed by callers seeking referrals, appointments, billing issues and clinical information.

Physical Requirements and Working Conditions

• Ability to function in a high volume, multiple-task environment, possibly in a crowded or closely shared workspace.
• Exposure to ill patients.
• Ability to work under stressful conditions with demanding customers.
• Ability to lift up to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case‑by‑case basis.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well‑being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full‑time, part‑time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third‑largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value‑based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.