PATIENT SERVICE REPRESENTATIVE

St. Joseph Hospital; Nashua (NH); On-site; USD 24,000 - 34,000; Full time

Job summary

St Joseph Hospital in Nashua, NH, is seeking a patient-focused administrative associate to support clinic operations. You will answer calls, greet patients, schedule visits, collect patient data, and handle payments within the EMR system.

The role requires good organizational skills, familiarity with EMR and Microsoft Office, and a collaborative team mindset to ensure smooth patient flow and service quality.

Qualifications

• Organize and prioritize work to expedite patient care.
• Adhere to organization policies, procedures, and safety guidelines.
• Maintain competency through ongoing professional development and policy requirements.

Responsibilities

• Answer incoming telephone calls professionally and promptly.
• Greet patients and visitors courteously and helpfully.
• Schedule and register patient visits per policies and workflows.
• Collect and update patient/insurance information in the EMR.
• Process payments and balance daily transactions.

Skills

Customer service

Front office operations

Phone etiquette

Team collaboration

Education

High school diploma or GED

Tools

EMR system

Microsoft Office

Job description

Job Summary

Responsible for activities associated with administrative practice operations. Provides excellent customer service to patients and family members both in person and over the telephone. Works as a team member serving as liaison between the patient, clinical support staff and provider.

Essential Duties and Responsibilities

• Supports and promotes the mission and values of Covenant Health Ministry.
• Answers incoming telephone calls in a professional and courteous manner and promptly responds to requests.
• Directs calls/messages to appropriate staff member/provider in compliance with clinic workflows.
• Greets patients and visitors promptly, in a courteous and helpful manner.
• Schedules and/or registers patient visits ensuring compliance with all policies, procedures and workflows.
• Collects and/or updates patient/insurance information and accurately enters into EMR.
• Oversees waiting area, coordinating patient flow, communicates delays to patients in a proactive manner and reports problems or irregularities to Lead/Specialist/Manager.
• Performs check-in/out responsibilities in a prompt, courteous and helpful manner.
• Partners with Lead/Specialist/Manager on the resolution of patient complaints.
• Collects and processes payments to EMR system, balances daily transactions and prepares daily deposit.
• Processes requests for medical records releases/transfers.
• Assists with filing/scanning/indexing.
• Performs general front office responsibilities.
• Maintains compliance with all policies, procedures, and regulatory requirements.
• Maintains a neat and orderly work environment.
• Completes all assigned/required training within defined timelines.
• Demonstrates flexibility in assisting with support/coverage within the practice network.
• Other duties as consistent with this role.

Department-Specific Duties and Responsibilities

Performs appointment scheduling, procedure and/or surgery scheduling related activities based on department including ambulatory clinics in both IMG and HOD.

Job Requirements

Job Knowledge and Skills

• Demonstrates the ability to organize and prioritize work to expedite patient care.
• Maintains current knowledge and adheres to all organization policies and procedures, practice/site protocols and safety and infection control policy and procedures.
• Demonstrates a commitment to maintain competency in those activities which contribute to ongoing professional development and those required by department/organization policy.

Education and Experience

• High school diploma or GED preferred.
• Prior medical front office and reception experience preferred.
• Electronic Medical Record (EMR) experience preferred.
• Experience with Microsoft Office suite (i.e., Word, Outlook, Excel) preferred.

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

Working Conditions/Physical Demands

Must possess the physical and mental abilities to perform the tasks normally associated with this position that involves a combination of sitting, standing, walking, bending, stooping, and reaching. Occasional lifting/carrying up to 25 lbs. Some stress related to high level of responsibility for quality care.

Americans with Disabilities Statement

Must be able to perform all essential functions of this position with reasonable accommodation if disabled.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Covenant Health reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

Standard of Business Conduct

Every St Joseph Hospital employee is required to abide by the Standards of Conduct and to report any activity that appears to violate the Standards of Conduct.

Covenant Health Mission Statement

We are a Catholic health ministry, providing healing and care for the whole person, in service to all in our communities.

Our Core Values:

Compassion

We show respect, caring and sensitivity towards all, honoring the dignity of each person, especially the poor, vulnerable and suffering.

Integrity

We promote justice and ethical behavior, and responsibly steward our human, financial and environmental resources.

Collaboration

We work in partnership, dialogue and shared purpose to create healthy communities.

Excellence

We deliver all services with the highest level of quality, while seeking creative innovation.

Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history).

Comp Range:

$17.73 - $24.42

Rate of pay displayed reflects the beginning of the pay scale. At the time of an offer, determination of your offer will reflect your skills and experience as it relates to the position.

Our people make the difference. See firsthand what makes our employees and culture shine!