Patient Service Representative

TOA; Clarksville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

TOA (Tennessee Orthopaedic Alliance) is seeking a Patient Service Representative to greet patients, manage front-desk activities, and coordinate with clinical teams across our clinics. You will update insurance information, collect payments, and schedule visits with a focus on a positive patient experience.

The role emphasizes teamwork, effective communication, and accurate data entry in a fast-paced healthcare setting, with opportunities to advance within the organization.

Qualifications

• Responds with prompt, empathetic patient service and exceeds patient expectations.
• Works with clinicians and administrative teams to maintain cohesive operations.
• Updates insurance information and scans cards as needed.
• Collects copays, coinsurances, deductibles, and balances.
• Prepares daily clinics and prints related documents.
• Maintains accurate, swift documentation and scheduling.

Responsibilities

• Demonstrate exceptional customer service and patient focus.
• Collaborate with clinical and administrative teammates for a high performing team.
• Update insurance information and scan insurance cards and licenses.
• Enter referrals into the system and link to cases.
• Collect copayments, coinsurances, deductibles, and balances.
• Schedule follow-up appointments as necessary.

Skills

Patient satisfaction

Teamwork

Exceptional communication

Problem solving

Productivity

Technology

Attendance/punctuality

Written communication

Education

High School Diploma

Bachelor's Degree preferred

Tools

Microsoft Office

NextGen EHR

Job description

Tennessee Orthopaedic Alliance (TOA) is the largest orthopaedic surgery group in Tennessee, with more than 35 locations across the state. Our commitment to Trust, Respect, Honesty, Teamwork, Communication, Diversity, and Accountability guides how we work and how we care for our patients and communities.

W ho we are defines how we care:

• Culture: A shared commitment to Trust, Respect, Honesty, Teamwork, Communication, Diversity, and taking accountability for our own actions with the belief that every one of us makes a difference.
• Patient Access: Setting the standard for orthopedic care in Tennessee with access to over 35 locations across the state, including Ambulatory Surgery Centers.
• Patient Experience: Building strong and authentic relationships with our patients and communities by unifying through consistent collaboration to deliver exceptional patient experiences.
• Financial Stewardship: Using sound judgement to make responsible financial decisions; minimizing waste and maximizing value.

The Patient Service Representative is the friendly and helpful face of TOA – generally, the first person who interacts with our patients and their families. The Patient Service Representative sets the tone for a great patient visit by professionally and compassionately attending to the patients as they arrive for their appointment at TOA:

• Demonstrate exceptional customer service and patient focus to make each encounter as positive as possible
• Work closely with clinical colleagues and administrative teammates to develop a cohesive, high performing team
• Update and change insurance information as appropriate
• Scan insurance cards and drivers licenses
• Enter referrals into the computer and link it to the appropriate case
• C ollect copayments, coinsurances, deductibles, and balances
• Prep daily clinics for upcoming appointments and print related documents
• Create a record of the appointment, or an encounter and print
• Ensure that all documentation is entered accurately and swiftly
• Schedule follow-up appointments as necessary

REQUIREMENTS

Here are some of the qualifications our successful candidates possess:

• Focused on Patient Satisfaction: Responds in a prompt and empathetic manner to meet patient needs; Seeks opportunity to exceed patient needs and expectations; Meets commitments; Provides positive memorable patient experiences; Manages difficult or emotional customer situations with poise and professionalism.
• Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to the views of others; Gives and welcomes feedback; Contributes to building a positive team spirit, putting the success of team above own interests; Builds morale and supports everyone's efforts to succeed; Regularly assists others; Asks for help when needed. Written Communication: Adept in reading and interpreting written information; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet audience needs.
• Exceptional Communication: Speaks clearly and professionally in all situations; Actively listens and gets clarification when necessary; Responds appropriately to questions. Adept in reading and interpreting written information; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet audience needs.
• Problem Solving: Identifies and resolves problems in a timely manner; Skillfully gathers and analyzes information; Develops alternative solutions when appropriate; Uses reason even when dealing with emotional situations.
• Productivity: Meets or exceeds organizational productivity standards either qualitative or quantitative; Completes work in a timely manner; Strives to increase productivity; Works quickly and precisely; Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.
• Technology: Demonstrated proficiency with Microsoft Office programs such as Excel, Word, and Outlook. Demonstrated proficiency with EHR is helpful, and NextGen preferred.
• Attendance/Punctuality: Consistently arrives to work, meetings and appointments ready and on time; Ensures work responsibilities are covered when absent.
• Experience: Previous successful experience in a healthcare clinic/office environment or customer service role preferred but not required.
• Education: High School Diploma required; Bachelor's Degree preferred.

The TOA team focuses on fostering an excellent working environment; one of positivity, collaboration, job satisfaction, and engagement. Patient Service Representatives may be assigned to work in one of TOA's clinics at the front desk and may be required to participate as a "Greeter" sitting or standing at the front of the clinic to direct patients to their destination. The clinic experiences high patient volume and as a result has associated stressors that come along with a fast-paced environment. The noise level in the work environment is moderate to loud with other staff members checking in patients and answering questions in close proximity to each other.

TOA is an equal opportunity employer. TOA conducts drug screens and background checks on applicants who accept employment offer.

Travel Required

Yes . Very occasional travel to Plesant View or Springfield.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.