Patient Service Coordinator

MedStar Health; Waldorf (MD); On-site; USD 26,174 - 45,460; Full time

Job summary

MedStar Health in Waldorf, MD is seeking a Front Desk Administrative Assistant to greet patients, schedule appointments, verify insurance, collect co‑payments, and register patients. You will support efficient patient flow and coordinate follow‑ups and tests with accuracy.

The role requires strong communication, data entry precision, and a professional appearance. Training on scheduling and electronic health record systems is provided to ensure a positive patient experience.

Qualifications

• 6 months to 1 year of high‑quality customer service experience, preferably in a health care setting.
• Experience with computerized scheduling or electronic records is a plus.
• Knowledge of IDX/GE Centricity is preferred.

Responsibilities

• Greet patients and assist with check‑in and scheduling.
• Register patients, verify insurance, collect co‑pay and time‑of‑service payments.
• Explain patient financial responsibility and prepare charge batches.
• Schedule follow‑ups, referrals, and tests as applicable.
• Answer phone calls, triage by protocol, and route messages.
• Update and scan forms, records, and demographics into the medical record.
• Notify patients about missed appointments and track no‑shows.
• Process check‑out by charging services and updating demographics and insurance.

Skills

Customer service

Communication

Medical terminology

Work under pressure

Education

High School Diploma

Job description

About the Job

General Summary of Position

Serves as the initial contact person at the medical practice or hospital department and greets patients in a courteous and professional manner. Coordinates efficient patient flow through the practice or hospital department assigned. Makes appointments, registers patients, collects co‑payments, Time‑of‑Service (TOS) payment processing, updates demographic and insurance information, and provides patients with follow‑up appointments and requisitions for tests.

Primary Duties and Responsibilities

• Manages the intake of patients into the practice screens for emergent conditions, registers, verifies insurance, and explains patient responsibility regarding payment for services and co‑pays. Collects co‑payment prior to care, posts time of service (TOS) payments, collects and reviews all encounter forms, and prepares charge batches as assigned. Ensures appropriate and timely status assignment of all appointments.
• Schedules appointments including follow‑up and referral appointments. Completes requisitions for tests as applicable.
• Answers the telephone in accordance with the policy and service expectations, provides telephone triage, disseminates messages appropriately utilizing available technology and prioritizes calls appropriately and timely.
• Prepares updates and copies forms, reports, and records on a routine basis; scans, imports, and indexes regularly to keep information flowing into patients' medical record.
• Contacts patients regarding missed appointments; monitors and tracks no‑shows and enters data into system.
• Performs check‑out procedures by inputting patient charges and verifying patient demographic and insurance information, ensuring charges are entered in a timely manner in accordance with departmental procedures.
• Supports organization initiatives related to new technology, clinical programs, and improving the patient experience. Seeks opportunities for improvement in all administrative processes and services.
• Ensures optimal patient flow by managing variable and sometimes unpredictable patient volume throughout the day and by providing backup to other members of the team. Interacts effectively with colleagues, medical providers, and others to communicate essential information and to ensure a high level of patient experience.
• Takes personal responsibility for the neat appearance of the work location to include front office reception area, break room and other assigned areas, assuring each area represents MedStar Health in a positive manner.

Minimal Qualifications

Education

• High School Diploma or GED required.
• One year of relevant education may be substituted for one year of required work experience.

Experience

• 6 months - 1 year experience providing high quality customer service required, preferably in a health care setting. Preference given to candidates whose experience includes the use of computerized schedules registration systems and electronic records required.
• Working knowledge of IDX/GE centricity business preferred.

Licenses and Certifications

• CPR – Cardiac Pulmonary Resuscitation MedStar Ambulatory and Urgent Care locations: (includes BLS and NRP) for healthcare providers from either the American Heart Association (AHA) or American Red Cross within 90 Days required.
• Additional unit/specialty certifications may vary by department or business unit.

Knowledge Skills and Abilities

• Excellent interpersonal communication and customer service skills and good telephone etiquette.
• Requires knowledge of medical terminology and effective oral and written communication skills.
• Must possess the ability to perform in a high-pressure environment to organize and prioritize work to deal effectively and professionally with a variety of different individuals and to support and monitor the needs of multiple medical providers.

Hiring Range

USD $18.70 - USD $32.72 /Hr.