Patient Registration Rep

Central Florida Health Care, Inc.; Winter Haven (FL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Competitive Salary

Paid Time Off (PTO)

Holidays and PTO benefit package

401k Retirement Plan

Malpractice Insurance

Job summary

Central Florida Health Care, Inc. is seeking a Patient Registration Representative to serve as the first point of contact for patients, greeting them and collecting demographics, insurance details, and financial information.

The role involves data entry, registration, and ensuring accurate electronic medical records across multiple EMR systems. Under supervision of the Health Center Administrator, you will support scheduling, billing, and daily cash handling while maintaining HIPAA compliance

Qualifications

• High School diploma or GED.
• Graduate of an accredited Medical Assistant Program or relevant experience.
• 1 year in a health care setting in data entry/medical records/receptionist preferred.
• Bilingual: Fluent in English (Spanish or Creole) – preferred.

Responsibilities

• Greet patients and process registrations per CFHC patient flow model.
• Know EHR processes, IDCOP, Sliding Fee Scale, HIPAA, Joint Commission, Medical Record policy, scheduling, patient rights and grievances.
• Create new patient accounts and retrieve established accounts from EMR systems.
• Establish proficiency in scheduling, registration and billing applications.
• Gather demographics, financial, educational and occupational data.
• Verify insurance, check eligibility and obtain authorizations as needed.
• Review accuracy of claims at end of visit (data entry, codes, payments).
• Schedule new and follow-up appointments; balance end-of-day activities and run reports.
• Maintain cash drawers and complete end-of-day summaries.

Skills

Customer service

Self-starter

Interpersonal skills

Computer literacy

Organized

Cultural sensitivity

Office equipment

Education

High School or GED

Medical Assistant program or relevant experience

Job description

Title: Patient Registration Representative

Reports to: Health Center Administrator

FLSA Status: Non-Exempt

Personnel Supervised: None

POSITION SUMMARY

The Patient Registration Representative is responsible for providing indirect patient care in the clinic under the direction and supervision of the Health Center Administrator. The Patient Registration Rep is expected to work well with every member of the team in order to ensure optimal outcomes for patients’ health. This position requires strong teamwork and communication skills. The Patient Registration Rep has the important role of “first contact” for greeting patients, gathering patient demographics, occupational, educational and financial information. Responsible for data entry, registration, insurance eligibility, collection, and balancing end of day activities.

MINIMAL QUALIFICATIONS

• Education: High School graduate or GED
• Graduate of an accredited Medical Assistant Program or relevant experience
• Experience: 1 year in a health care setting in data entry/medical records/receptionist preferred.
• Computer literacy
• Bilingual: Fluent in English - (Spanish or Creole) – preferred

SKILLS

• Passion for customer service
• Self-starter
• Good interpersonal skills
• Computer literate
• Organized
• Ability to work effectively with people of varied cultures
• Ability to use all office equipment.

RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following

• Acknowledge/greet patients and process patients in accordance with CFHC’s patient flow model.
• Knowledge of EHR processes, IDCOP, Sliding Fee Scale, HIPAA, Joint Commission, Medical Record policy, scheduling, patient rights and grievance processes.
• Create new patient accounts and retrieve established patient accounts from all EMR systems.
• Establish proficiency in all scheduling, registration and billing applications
• Gather pertinent data on all patients: demographics, financial, educational and occupational (migrant/seasonal, other).
• Knowledge of verification of insurance coverage, check eligibility, obtains authorizations as needed.
• Review accuracy and completeness of claim at end of visit, i.e., data entry, procedure codes, money collected, etc.
• Schedule new and follow-up appointments, as needed.
• Maintain cash drawers. Complete end of day Daily Summary Sheet and balance activities for the day run the reports (Billing Summary, Individual users and all users report)
• Complete reports as requested by management.
• Participate in staff outreach and off-site health care programs as requested by the Health Center Administrator to represent CFHC in the community.
• Report as needed to Health Center Administrator any pertinent information or situations that impact on patient care or CFHC liability.
• Attend and participate in mandatory CFHC meetings (Center Specific meetings, Corporate meetings, and other meeting).
• Demonstrate ability to work cooperatively with other members of the patient care team. Be supportive of coworkers.
• Always maintain a neat and professional appearance.
• Collect appropriate money for visit per sliding fee scale and Co-Payments
• Ability to work effectively in all areas of medical and dental services.
• Follow all protocols associated with CFHC being a patient centered medical home. i.e. Web enabling patients into the patient portal and identifying which patients are having a transition in their care.
• Other duties as assigned.

BENEFITS

• Competitive Salary
• Federal Student Loan Forgiveness:
• PSLF – 10-year commitment, 120 loan payments and at the end of the commitment, the remaining loan is forgiven
• Excellent medical, dental, vision, and pharmacy benefits
• Employer Paid Long-Term Disability Insurance
• Employer Paid Life Insurance equivalent to 1x your annual salary
• Voluntary Short-Term Disability, additional Life and Dependent Life Insurance are available
• Malpractice Insurance
• Paid Time Off (PTO) – 4.4 weeks per year pro-rated
• Holidays (9.5 paid holidays per year)
• Paid Birthday Holiday
• CME Reimbursement
• 401k Retirement Plan after 1 year of service (w/matching contributions)
• Staff productivity is recognized and rewarded

PHYSICAL REQUIREMENTS

• Requires 80% or more time spent sitting/standing/walking.
• Independently mobile.
• Ability to lift weight equivalents that would be required with occasionally repositioning equipment and lifting supplies.
• Ability to adapt and function in varying environments of workload, patient acuity, worksites, and work shifts.