Patient Registration Associate (Tues-Sat, 2:30pm-11:00pm)

MedStar Health; Washington (District of Columbia); On-site; USD 26,000 - 45,000; Full time

Job summary

MedStar Health is seeking a Registration Specialist to support inpatient and outpatient activities, ensuring accurate patient demographics, insurance verification, and authorization needs to streamline the revenue cycle.

The role collaborates with clinical departments, insurers, and care teams to minimize denials, input correct data, and facilitate timely payment while upholding compliance and customer service standards.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience in a customer service environment; hospital/physician registration, insurance verification, or medical billing preferred.
• Strong communication and organizational skills; familiarity with medical terminology and payer procedures.

Responsibilities

• Contribute to department goals and adhere to policies, procedures, and quality standards.
• Handle patient calls to complete insurance information and authorizations.
• Track and maintain referral and preauthorization records to minimize delays.
• Provide pre-authorization and insurance verification for outpatient registrations using clinical systems.
• Ensure proper authorization and/or referral numbers are obtained before services are rendered.
• Coordinate benefit information and inform patients about coverage, co-pays, and potential financial assistance.

Skills

Customer service

Communication skills

Detail oriented

Organizational skills

Medical terminology

ICD-9 familiarity

Interpersonal skills

Education

High School Diploma or GED

Associate's degree

Tools

GE Centricity Business/IDX

SMS Invision

Job description

About the Job

General Summary of Position

Responsible for inpatient and outpatient registration activities which include assessing the patient's financial status identifying and obtaining a source of payment and gathering sufficient information to facilitate reimbursement ensuring the notification is accurate and complete and interfacing with insurers and members of the health care team. Requires proficient and professional encounters with other departments insurance companies third-party administrators physician offices and associates to input correct patient demographics and insurance information verify eligibility and identify and obtain referral and authorization needs to ensure a seamless revenue cycle process.

Primary Duties and Responsibilities

• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Initiates and receives phone calls from patients (some transferred from clinical Departments) aimed at accurately completing insurance FSC/Plan information at the patient registration and visit levels of the billing system including Alternate Insurance information on the Appointment Data Form if appropriate. Must have knowledge of MGUH insurance contracts and the associated rules for claim submission in order to perform successfully which is defined as meeting or exceeding the published productivity standards regarding calls taken and/or placed system edits resolved and other quantifiable variables required.
• Tracks and maintains referral and preauthorization records for all patients and ensures that authorizations are obtained updated and recorded in a timely manner such that patient care is not inappropriately delayed and that denials are minimized.
• Provides complete pre-authorization insurance verification and basic benefits information on all outpatient registration accounts for patients utilizing the Medical Center's clinical systems. Performs duties pertaining to registration to include the use of GE Centricity Business/IDX and its supporting eligibility software programs to ensure accurate registration and capture of authorization/referral information for both IDX and SMS Invision. Updates patient demographic and insurance information; Maintains Department standards in terms of accounts accessed & accuracy rates.
• Ensures the presence of pre-authorization and/or insurance referral numbers prior to a patient receiving services at GUH based on various insurance requirements & rules. Also assists with the tracking of continuing or multi-use authorizations and referrals while staying in contact with appropriate clinical department staff members if difficulties arise.
• Provides benefit coordination for patients in order to properly instruct when services will or will not be covered by insurance and whether any co-payments or deductibles will be due at the point of service. Refers some cases to the proper department for Financial Assistance assessment prior to treatment.
• Corrects accounts that have erroneous registration information and ensures that all associated claims have the correct financial classification so that timely and accurate claim submission occurs thus facilitating successful revenue cycle processes.
• Communicates effectively and maintains positive relationships with external audiences this includes but is not limited to communicating directly with patients for clarification and follow-up purposes.
• Acts timely on system edits to ensure that proper actions are taken on accounts so that successful reimbursement for services will occur (IDX Alerts and SMS for example)
• Documents accurate information in the Patient Accounting system to be utilized by all staff including PUBS PFS CBO Case Management and Utilization Review (UR)
• Collaborates with and coordinates the expertise of various clinical depts UR and other business departments in order to ensure reimbursement criteria have been met. Serves as a resource to support and assist these same departments with questions regarding registration FSC/Plan assignment and referrals as needed.
• Communicates to PUBS and PFS leadership any system or procedural problem or inconsistency to prevent the problem's recurrence or improve existing processes and participate in educational and professional development activities.
• Performs other duties and responsibilities that are appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered all-inclusive.

Minimal Qualifications

Education

• High School Diploma or GED required
• Associate's degree preferred
• "CONSIDERATION WILL BE GIVEN TO AN APPROPRIATE COMBINATION OF EDUCATION/TRAINING AND EXPERIENCE"

Experience

• Experience in a customer service-oriented environment required and
• Experience in hospital or physician registration insurance verification and/or medical billing required

Licenses and Certifications

• N/A

Knowledge Skills and Abilities

• Excellent oral and written communication skills excellent customer service skills Detail oriented. Excellent organizational skills.
• Proficiency with medical terminology experience with basic anatomy/physiology.
• Understanding of medical terminology ICD-9 codes and third-party payer procedures.
• Knowledge of computerized registration scheduling and billing systems is a plus.
• Good interpersonal and communication skills.

This position has a hiring range of

USD $18.70 - USD $32.72 /Hr.