Patient Placement Coordinator

Allina Health; United States; Hybrid; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical/Dental

PTO/Time Away

Retirement Savings Plans

Life Insurance

Disability (short/long-term)

Job summary

Allina Health is seeking a Patient Access coordinator to manage admission and transfer processes. You will assign beds, coordinate with units, and communicate with referring facilities to ensure smooth patient flow.

The role requires healthcare experience, familiarity with medical terminology, and solid computer skills. Hybrid work, with 8-hour evening shifts and every-other weekend rotation, bases at Allina Commons in Minneapolis.

Qualifications

• Associate's or Vocational degree required.
• 2–5 years in healthcare with medical terminology experience.
• 2–5 years of computer skills.

Responsibilities

• Facilitates patient placement for admission and transfer.
• Assigns patient to appropriate bed based on guidelines.
• Pre-assigns expected surgical patients and coordinates transfers.
• Communicates with nurses, physicians, and referral sources to ensure timely transfers.
• Documents in Excellian EMR and tracks census and bed availability.

Skills

Healthcare terminology

Computer skills

Healthcare experience

Education

Associate's or Vocational degree

Bachelor's degree

Tools

Epic / Excellian EMR

Job description

Location Address: 2925 Chicago Ave Loading Dock Minneapolis, MN 55407-1321 Date Posted: September 01, 2026 Department: 16008940 Access Center Shift: Permanent Evenings (United States of America) Shift Length: 8 hour shift Hours Per Week: 32 Union Contract: Non-Union-NCT Weekend Rotation: Every Other

Job Summary

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details

.8 FTE (64 hours per two-week pay period) 8-hour evening shifts (3:00PM-11:30 PM) Every other weekend rotation A/B Holiday Rotation Hybrid (remote + onsite) model Home base: Allina Commons (Minneapolis Access Center Offices) Expectations: May be required to report onsite for: New employee orientation support Equipment/technology downtime situations Education Leader Meetings

Principal Responsibilities

• Facilitates patient placement for admission and transfer patients from outside facilities and internal departments.
• Assigns patient to appropriate bed based on guidelines.
• Pre-assigns expected surgical patients.
• Collaborates with Charge Nurse and others to facilitate placement and discharge in a timely manner.
• Obtains patient information from referral sources.
• Facilitates phone requests from referring sites and communication between physicians as needed.
• Conducts pre-pend, appointment, approval, and other processes in Excellian electronic medical record.
• Manages process with follow-up calls after pre-determined timeframe.
• Monitors Emergency Department track boards for potential admits.
• Communicates to facilitate transfers between units.
• May facilitate physician and/or service paging.
• May page out Stroke Code notifications.
• May page Cath Lab team for Interventional cases.
• May track team check-in and follow up.
• May page or contact specialists on call.
• May facilitate/schedule for Cardiovascular Interventional cases.
• May coordinate physician assignment lists for newly assigned patient rotation.
• May page the daily census to stakeholders.
• May page surge-alert messages.
• Conducts follow-up communication with referring sites.
• Provides transfer and admission information.
• Obtains necessary information and reports from referring facility.
• Completes documentation in electronic record and department databases.
• Tracks patient assignment, arrival, and flow.
• Adds information from referral sources to medical record.
• Tracks statistical and quality data.
• May facilitate protocol / procedure pertaining to patient death notifications and documentation.
• May document billing-related information.
• Utilizes predictive parameters to project census changes.
• Tracks patient assignment, arrival, and flow.
• Coordinates information relevant to scheduled and unscheduled admissions, discharges and transfers to provide status of bed availability.
• Monitors inpatient, outpatient, and procedural unit census for bed availability.
• Monitors procedure schedules for forecasting.
• Other duties as assigned.

Required Qualifications

• Associate's or Vocational degree
• 2 to 5 years in healthcare field, including medical terminology
• 2 to 5 years in computer skills

Preferred Qualifications

• Bachelor's degree
• 2 to 5 years in Epic / Excellian electronic medical record

Physical Demands

Sedentary: Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range Pay Range: $23.22 to $31.83 per hour The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey. We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits include

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support
• Benefits to navigate the Federal Public Service Loan Forgiveness Program

Allina Health is a 501(c)(3) eligible employer *Benefit eligibility/offerings are determined by FTE and if you are represented by a union.

People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin. We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless!

Diversity creates a healthier atmosphere for our employees, patients, and community. Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Allina Health is an E-Verify Employer Allina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States. All Forms I-9 must be completed and received by the Office of Human Resources accordingly. For more information, link to: Right to Work Poster (e-verify.gov) E-Verify Participation Poster English and Spanish