Patient Flow Coordinator - Admissions | Perdiem

San Juan Capestrano; Río Piedras (PR); On-site; USD 50,000 - 70,000; Full time

Job summary

Acadia Healthcare in Puerto Rico seeks a clinical professional to manage inquiries, assessments, and admissions for the facility. You will guide pre-admission steps, coordinate with therapists, and ensure compliant intake procedures.

The role requires collaboration with medical and psychiatric staff, accurate insurance verifications, and timely documentation to support admission decisions and patient safety. A compassionate, professional approach is essential.

Qualifications

• Requires a Bachelor's degree in Behavioral Science or Social Services; RN options noted with related education paths.
• For states allowing therapist roles, a Master’s degree in a therapeutic field is preferred.
• Minimum 1+ year of clinical/observational experience in the facility’s specialty.

Responsibilities

• Facilitate admissions and assessment processes for incoming patients.
• Respond to inquiries about the facility within policy timeframes.
• Schedule and complete pre-admission assessments and communicate recommendations.
• Collaborate with medical and psychiatric staff to ensure appropriate admissions.
• Coordinate admission/transfer between levels of care within the facility.
• Communicate projected admissions to internal representatives promptly.
• Perform insurance benefit verifications and share information with patients and staff.
• Gather admission documentation from external sources and secure initial pre-authorization.
• Assist therapists with concurrent reviews with insurance companies for continued treatment.
• Coordinate peer-to-peer reviews and share results with the treatment team.
• Provide accurate ongoing assessment of patient status in admissions.
• Communicate treatment recommendations to other treatment teams.
• Maintain a positive, empathetic, and professional attitude toward customers; prioritize patient safety.
• Demonstrate urgency in patient safety and excellent customer service.

Education

Bachelor’s degree in Behavioral Science or Social Services Field; may also be an RN; Associate’s degree in nursing may be minimum requirement for RN case; LPN/LVN training may be minimum for LPN/LVN option

Master’s degree in a therapeutic field preferred for states where therapist may act in this role

One or more years’ clinical or observational experience in the facility’s specialty

Job description

Overview

PURPOSE STATEMENT:

Clinical professional responsible for inquiries, assessments, and admissions to the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Facilitate admissions and assessment processes for incoming patients.
• Respond to inquiries about the facility within facility policy timeframes.
• Schedule and complete pre-admission assessments and communicate recommendations to patients or their families.
• Collaborate with other facility medical and psychiatric personnel to ensure appropriate recommendations and admissions.
• Coordinate admission and transfer between levels of care within the facility.
• Communicate projected admissions to designated internal representatives promptly.
• Perform insurance benefit verifications, disseminating the information gathered to the patient, their families, and other appropriate facility staff.
• Ensure all medical admission documentation is gathered from external sources prior to patient admission and secure initial pre-authorization for treatment and admission.
• Assist individual therapists with concurrent reviews with insurance companies to secure continued treatment.
• Coordinate and facilitate peer-to-peer reviews when needed and collaborate the results of reviews with the multi-disciplinary treatment team.
• Provide accurate and ongoing assessment of patient status in the admissions process.
• Communicate treatment recommendations to other treatment teams.
• Demonstrate a positive, empathetic, and professional attitude toward customers always. When patient needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.
• When a patient’s needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.
• Demonstrate a sense of urgency related to the importance of patient safety and provide excellent customer service.
• Responsible for conducting safety checks and ensuring that supervision is conducted at 15-minute intervals, as noted in special precautions, or in accordance with individualized supervision guidelines as needed.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• Bachelor’s degree in Behavioral Science, Social Services Field, may also be an RN registered nurse, in which case, an Associate's degree in nursing may be the minimum educational requirement or a licensed practical or vocational nurse, in which case, successful completion of an LPN or LVN training program may be the minimum requirement.
• For states in which a therapist may act in this role, a master's degree in a therapeutic field is preferred.
• One or more years’ experience working with individuals in a clinical or observational capacity within the area of specialty for the facility preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Licensure, as preferred for the area of clinical specialty as designated by the state in which the facility operates.
• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

ADDITIONAL REGULATORY REQUIREMENTS:

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.