Patient Financial Services Representative - Patient Financial Services - FT - Day

stormontvail; Topeka (KS); On-site; USD 38,000 - 52,000; Full time

Job summary

Stormont Vail Health in Topeka, KS seeks a detailed Patient Accounts Specialist to manage the billing lifecycle from initial submission to final resolution with third parties. You will handle denied claims, insurance correspondence, and follow‑up on unpaid claims within the standard cycle.

Strong communication and medical terminology knowledge are essential. Responsibilities include data validation, insurance verifications, batch reporting, and accurate posting of payments and adjustments.

Qualifications

• 1 year of healthcare financial services experience required.
• High school diploma or GED required; associate's degree preferred.
• Excellent interpersonal and communication skills with patience.
• Ability to read and interpret medical information and regulations.
• Strong math/algebra skills for discounts and percentages.

Responsibilities

• Process patient accounts from initial bill submission to final third‑party payment resolution.
• Resolve denied claims and manage insurance correspondence and follow‑up on unpaid claims.
• Post payments and adjustments and balance entries according to procedures.
• Collect, validate, and update patient data and perform insurance verifications.
• Identify and communicate issues to management and assist in process improvements.
• Prepare and distribute reports; handle refunds, credits, and unidentified payments.
• Answer staff questions by phone or e‑mail in a timely manner.
• Document accounts with activity and ensure accuracy in the system.
• Complete manual billing for claims not sent electronically.

Skills

Healthcare billing

Patient registration

Patient scheduling

Claims processing

Education

High School Diploma / GED

Associate's Degree

Job description

Position Status: Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt

Education Qualifications

• High School Diploma / GED Required
• Associate's Degree Preferred

Experience Qualifications

• 1 year Experience in healthcare financial services, patient registration, patient scheduling, or claims processing experience in the liability insurance field. Required

Skills and Abilities

• Excellent interpersonal and communication skills and the ability to exhibit patience.
• Detailed knowledge of major third-party billing and contract.
• Working knowledge of basic medical terminology.
• Ability to work productively as part of a team.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Ability to apply concepts of basic Algebra.

What you will do

• Responsible for the processing of patient accounts after initial bill submission to final 3rd party payment resolution. This responsibility includes timely and accurate resolution of denied claims and insurance correspondence and follow-up on unpaid claims exceeding the clean claim payment cycle.
• Processes patient accounts from uploading into the clearinghouse application through final claim submission, both manual and electronic. This responsibility includes resolving remaining bill edit failures, claim submission, receipt reconciliation and rebilling when necessary.
• Collects, validates, and updates patient's comprehensive data set and documenting in the registration system, completing electronic insurance verifications, identifying managed care issues and referring as appropriate for resolution, obtaining appropriate signatures to satisfy legal and health system requirements and completion of required forms including Medicare MSP.
• Identifies and notifies management of customer service issues and potential process/system problems that cause billing and payment errors and assists in improvement implementation as requested.
• Accurately and efficiently distributes and/or prepares various reports; processes account credit balances, refund requests, cash transfers, returned checks and unidentified payments in a timely manner.
• Accurately posts payments and adjustments and balances all entries according to payer cash processing and reconciliation procedures.
• Answers questions from other staff or clinic offices by phone or e-mail in a timely manner.
• Consistently and accurately documents accounts with activities as needed in a timely manner.
• Analyzes and resolves insurance correspondence for unpaid claims. Validates accuracy of insurance information and completed insurance verification for specific payors that do not participate in electronic eligibility by established procedures (phone calls, websites, etc.).
• Completes manual billing process for claims that cannot be sent electronically.
• Creates encounters for Physicians providing Hospital professional services including but not limited to ED professional fees, Hospital visits, Invasive procedures, Hospitalists, Radiologists, Therapies (including Chemo & Radiation), Counseling, etc.
• Generates re-bills after all edits have been resolved and re-submits claims to third-party payor.
• Identifies and correctly resolves all electronic claim edits failures in a timely manner.
• Identifies missing or incorrect requirements of rejected claims and either resolves or forwards promptly to appropriate staff for resolution.
• Monitors and completes patient accounts on billing hold for additional information within ten business days.
• Reviews and resolves unbilled encounter report. Reviews Hospital cards/interface charges/electronic charge sheets, etc. for accuracy and resolves missing/incorrect information as necessary. Reviews Posting & Exception Reports and verifies that information has been accurately recorded on the account receivable system.

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

Position is Not Patient Facing

Remote Work Guidelines

Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a mini