Patient Coordinator (Full Time)

Schweiger Dermatology Group; Village of Suffern (NY); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Medical (Virtual Care)

HSA/FSA

Dental

Vision

401K

Short Term Disability

Transit pre-tax savings

Birthday personal holiday

Employee discounts on Schweiger skin/c

Job summary

Schweiger Dermatology Group in Suffern, NY is seeking a Full-Time Patient Coordinator to support the General Manager, supervise front office staff, and ensure smooth daily operations. Healthcare experience is required; dermatology background preferred.

The role includes scheduling, data entry, and ensuring HIPAA compliance. The position offers a professional, patient-focused environment with strong teamwork.

Qualifications

• Healthcare experience required.
• Experience using EMR software and patient scheduling systems preferred.
• Must be computer savvy with Microsoft Word, Excel, and Outlook.
• Strong communication, interpersonal, and organizational skills.
• Excellent patient relations and customer service skills.
• Must be professional, reliable, and dedicated.
• Prior dermatology/medical environment experience preferred.
• Open availability to work weekdays and weekends.

Responsibilities

• Promote a professional and welcoming atmosphere for patients and staff.
• Lead by example, maintain office presence and professionalism.
• Assist GM with shift coverage for call-outs, emergencies, or PTO.
• Train and supervise all front office staff; conduct weekly meetings and provide feedback.
• Oversee scheduling tasks including bookings, cancellations, confirmations and superbill entry.
• Notify GM of personnel and patient issues; maintain confidentiality and data entry accuracy.
• Ensure office equipment and inventory are maintained; follow ordering protocol.
• Oversee new patient medical records creation and verify insurance cards and referrals.

Skills

Healthcare experience

EMR software

Scheduling systems

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Tools

EMR software

Microsoft Word

Microsoft Excel

Microsoft Outlook

Scheduling software

Job description

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical, cosmetic, and surgical dermatology and allergy services with over 2.5 million patient visits annually.

Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members.

Schweiger has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger has also received Great Place to Work certification. To learn more, click here.

Schweiger’s Ultimate Employee Experience:

• Positive work environment with the tools you need to do your job and grow
• Full time employees (30+hours per week) are eligible for:

  • Medical (Virtual Care included), HSA/FSA, Dental,Visionon 1stof the month after hire date

  • 401K after 30 days of employment

  • Company Sponsored Short Term Disability (Only applicable for non-California employee)

  • Pre-tax savings availablefor public transit commuters

  • Your birthday isan additional personal holiday

• Part-timeemployees (less than 30 hours) are eligible for:
  • Dental and Vision on 1stof the month after date of hire
  • 401K after 30 days of employment
• Employee discounts on Schweiger skin care products & cosmetic services

Job Summary: Full-Time Patient Coordinator at our Suffern Office. The Lead Patient Coordinator is responsible for assisting the General Manager with supervising front office duties and staff. Previous healthcare experience is required.

Schedule: Full time, 30+ hours. Availability Monday through Friday with rotating Saturdays within operating hours of 7:00am-7:30p. Open Flexibility to help cover in a team environment is needed.

Patient Coordinator:

• Promote a professional and welcoming atmosphere that enhances the quality of service and care offered to patients, respective providers, PCs, and MAs.
• Lead by example, maintains office presence and highest level of professionalism.
• Assists GM with finding coverage for necessary shifts should there be a call out, emergency or PTO taken.
• Train and supervise all front office staff. Check that beginning and end of day checklists are performed and signed off daily. Conduct weekly meetings with fellow PCs. Provide weekly feedback to the General Manager to discuss progress of employees and assess employees in need of re-training.
• Responsible to oversee that the front office staff is performing the scheduling tasks timely and correctly. Ensure that all scheduling, cancellations and confirmations and superbill entry are being done appropriately.
• Notify, document, and advise respective General Manager of all personnel and patient complaints or issues.
• Always maintain a neat and orderly work area throughout the office.
• Maintain all office equipment, office supply inventory and follow bi-weekly ordering protocol.
• Oversee the creation of new medical records for each patient. Obtain all necessary copies of insurance cards, referrals, and demographic information. Responsible to assure that the staff is correctly entering data into system.
• Maintain confidentiality of all patient and employee information.
• Must exude a strong understanding of and enforce CLIA, OSHA and HIPAA regulations.
• Responsible for auditing PC checklists and ensuring closing duties are being performed correctly. Must oversee that cash deposits are locked up in the appropriate location.
• Have thorough knowledge of ALL procedures performed at offices.
• Other duties as assigned by supervisor on an as needed basis

Qualifications:

• Healthcare experience required
• Experience using EMR software and patient scheduling systems preferred.
• Must be computer savvy and familiar with Microsoft Word, Excel, and Outlook.
• Strong communication, interpersonal, and organizational skills.
• Excellent patient relation and customer services skills.
• Must be professional, reliable, and dedicated employee.
• Must have strong critical thinking, problem resolution skills and be a great multitasker.
• Prefer prior experience working in a dermatology / medical environment.
• Open availability to work during weekdays and weekends.

Hourly Pay Range: $17-21

Schweiger, is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law.

Schweiger does not require vaccination for COVID-19 in order to be considered for employment; however, some state guidelines may require that we keep record of your vaccination status on file.