Patient Coordinator

Great Expressions; Decatur (GA); On-site; USD 32,000 - 48,000; Full time

Job summary

Great Expressions is seeking a Patient Coordinator to be the first point of contact for patients. You will greet patients, schedule appointments, and manage patient records to ensure a smooth dental visit.

Responsibilities include maintaining a welcoming reception, verifying insurance details, handling payments, and coordinating with dental staff to optimize scheduling. A high school diploma and dental office experience are preferred.

Qualifications

• 1–3 years of receptionist or customer service experience in a dental office.
• High school diploma or equivalent; healthcare admin education a plus.
• Ability to manage patient records and handle privacy responsibly.

Responsibilities

• Greet patients warmly and manage the reception area.
• Schedule and confirm appointments, coordinate with staff.
• Enter and update patient information and medical history.
• Handle payments, co-pays and insurance billing inquiries.
• Maintain confidential records and comply with privacy rules.
• Communicate scheduling changes to hygienists, assistants and dentists.
• Provide information about services and practice policies.

Skills

Customer service

Communication

Scheduling

Data entry

Privacy compliance

Education

High school diploma

Job description

As a Patient Coordinator, you will be the first point of contact for patients visiting or calling the dental office. Your primary responsibility is to provide exceptional customer service by greeting patients, scheduling appointments, managing patient records, and handling general administrative tasks. You will play a vital role in ensuring the smooth operation of the dental practice and maintaining a positive patient experience.

Responsibilities

• Provide a warm and friendly welcome to patients as they arrive at the dental practice.
• Ensure a comfortable and inviting waiting area for patients.
• Maintain a professional and courteous demeanor when interacting with patients.
• Schedule appointments for patients, considering their preferences and the availability of dental staff.
• Confirm and remind patients about upcoming appointments via phone or other communication channels.
• Coordinate with dental staff to manage the appointment calendar efficiently.
• Collect and update patient information accurately, including personal details and medical history.
• Create and maintain patient records in the dental practice management system.
• Ensure patient records are kept confidential and comply with privacy regulations.
• Verify and update patient insurance information.
• Calculate and collect co-pays, deductibles, and other payments from patients.
• Process insurance claims and coordinate with insurance providers for billing inquiries or issues.
• Respond to patient inquiries via phone, email, or in person, providing information about dental services, appointment availability, and general practice policies.
• Provide clear instructions to patients regarding pre-appointment preparations, forms, and paperwork.
• Maintain the cleanliness and organization of the reception area.Coordinate with dental staff to ensure a smooth patient flow and optimize scheduling efficiency.
• Communicate effectively with dental hygienists, assistants, and dentists regarding patient arrivals, emergencies, or changes in scheduling.

Requirements

• 1-3 years of proven experience as a receptionist or in a customer service role, in a dental office
• High school diploma or equivalent; additional education or certification in healthcare administration or related field is a plus.