Patient Communications Specialist (Outreach)

US Pediatric Partners; Lakewood Township (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

US Pediatric Partners in New Jersey seeks a Patient Communications Specialist (Outreach) to coordinate appointments, provide information to patients, and ensure timely responses while upholding HIPAA and patient privacy.

You will call patients, verify insurance when needed, document interactions in the EMR, escalate issues as required, and collaborate with clinical and administrative staff to improve patient engagement and satisfaction in a fast-paced setting.

Qualifications

• High school diploma or equivalent.
• Prior medical experience preferred.
• Knowledge and/or prior experience with insurance verification and patient accounts preferred.
• Working knowledge of computer applications.
• Prior experience with EMR preferred.
• Ability to speak, read and write effectively.
• Demonstrates proper telephone etiquette.
• Ability to work independently without direct supervision.
• Ability to coordinate, analyze, observe, make decisions, and meet deadlines, in a detail-oriented manner.

Responsibilities

• Call patients to schedule, confirm, and reschedule appointments using eClinicalworks EMR.
• Provide accurate and timely information regarding appointments and general services.
• Coordinate with clinical and administrative staff to resolve patient concerns and ensure follow-up.
• Document all patient interactions in accordance with HIPAA and organizational policies.
• Escalate complex issues to appropriate departments while ensuring continued communication with the patient.
• Support internal communication efforts to improve patient engagement and satisfaction.
• Attend staff meetings.
• Manages time efficiently.
• Completes all mandatory training.

Job description

Description

The Patient Communications Specialist (Outreach) serves as a key liaison between patients and the healthcare organization. This role is responsible for patient scheduling, delivering accurate information, ensuring timely responses, and enhancing the overall patient experience through compassionate, effective communication. The ideal candidate is empathetic, detail-oriented, and thrives in a fast-paced environment.

The Patient Communications Specialist (Outreach) serves as a key liaison between patients and the healthcare organization. This role is responsible for patient scheduling, delivering accurate information, ensuring timely responses, and enhancing the overall patient experience through compassionate, effective communication. The ideal candidate is empathetic, detail-oriented, and thrives in a fast-paced environment.

Job Tasks

• Call patients to schedule, confirm, and reschedule appointments using eClinicalworks EMR.
• Provide accurate and timely information regarding appointments and general services.
• Coordinate with clinical and administrative staff to resolve patient concerns and ensure follow-up.
• Document all patient interactions in accordance with HIPAA and organizational policies.
• Escalate complex issues to appropriate departments while ensuring continued communication with the patient.
• Support internal communication efforts to improve patient engagement and satisfaction.
• Attend staff meetings.
• Manages time efficiently.
• Completes all mandatory training.

Quality & Customer Satisfaction

• Demonstrates commitment to superior patient and family experience.
• Collaborates with others to coordinate care, resolve concerns, and address the needs of patients and family members.
• Prioritizes safety by taking initiative to identify and eliminate risks.
• Respects and considers patient rights to privacy by complying with all HIPAA guidelines.

Interpersonal Skills

• Communicates professionally and appropriately.
• Builds strong working relationships.
• Identifies, analyzes and solves problems.

Accountability and Productivity

• Accepts responsibility for decisions and actions.
• Utilizes appropriate resources to effectively and successfully execute responsibilities.
• Adheres to regulatory and company policies and procedures.

Requirements

Qualifications

• High school diploma or equivalent.
• Prior medical experience preferred.
• Knowledge and/or prior experience with insurance verification and patient accounts preferred.
• Working knowledge of computer applications.
• Prior experience with EMR preferred.
• Ability to speak, read and write effectively.
• Demonstrates proper telephone etiquette.
• Ability to work independently without direct supervision.
• Ability to coordinate, analyze, observe, make decisions, and meet deadlines, in a detail-oriented manner.

Machines & Equipment Used

• General office equipment such as telephone, copy machine, fax machine, scanner, personal computer.

Working Conditions

• Indoor, temperature controlled, smoke-free environment.
• Exposure or potential exposure to blood and bodily fluids may be required.
• May at times work under stressful situations.
• Handicapped accessible.

Physical Requirements

• Good visual acuity and ability to verbally communicate.
• Ability to lift, lower, push, pull, and retrieve objects weighing a minimum of 25 pounds.

Direct Reports

• None