Patient Clerical Assistant I

UK King's Daughters; Ashland (KY); On-site; USD 21,000 - 28,000; Full time

Job summary

UK King's Daughters in Ashland, KY is seeking a Patient Clerical Assistant I to support patient care delivery by processing physician orders and maintaining patient records. You will manage documentation, assist with unit workflow, and deliver courteous customer service to patients and staff.

This on-site, full-time role requires a high school diploma and 0–1 year experience in a healthcare setting. BLS and CPI certifications preferred, with opportunities for growth within the General Medicine

Qualifications

• Administrative support experience in healthcare settings is a plus.
• Strong communication with patients, families and staff.
• Understanding of HIPAA and patient confidentiality requirements.
• Customer service oriented with professional demeanor.

Responsibilities

• Manages patient records and physician orders according to established guidelines.
• Provides clerical support, handles telephone coverage, and routes inquiries.
• Acts as liaison between patients, families, staff, and physicians.
• Maintains confidentiality and HIPAA compliance.
• Orders, stocks, and maintains office supplies to support unit operations.
• Assists with orientation and training of new staff.

Skills

Administrative support

Communication

HIPAA compliance

Customer service

Education

High school diploma or equivalent

Job description

Patient Clerical Assistant I### Patient Clerical Assistant IApply: On-site only, not eligible for remote work: UKKD - Main Campus: Full time: Posted Today: R-000005719At UK King's Daughters, we’re not just a healthcare facility — we’re a family of dedicated professionals who share a passion for making a meaningful difference in the lives of our patients. We’re more than just a place to work; we’re a place to grow, thrive, and contribute to our community.**Job Description**:## Job SummaryResponsible for supporting patient care delivery by processing physician orders, maintaining patient records, and managing patient information. Coordinates communication among patients, visitors, and healthcare teams to ensure efficient operations. Provides clerical services, organizes documentation, and assists with unit workflow. Ensures accurate recordkeeping and timely response to requests using various communication methods. Delivers excellent customer service to enhance the patient and staff experience. ## Essential Functions• Utilizes and maintains essential equipment and systems to support patient care and movement.• Initiates, organizes, and maintains patient charts, forms, and medical records according to established guidelines.• Facilitates accurate and timely admissions, transfers, and discharges by following departmental standards and protocols.• Provides telephone coverage, routes calls, answers inquiries, and communicates information to patients, families, staff, and physicians in a professional manner.• Acts as a liaison between physicians, nurses, interdisciplinary departments, and external facilities to coordinate patient care.• Maintains confidentiality and follows HIPAA guidelines, reporting any violations as required.• Ensures compliance with hospital protocols, infection control, safety standards, and completes required annual training and competencies.• Orders, stocks, and maintains office and unit supplies to ensure efficient operations.• Assists with orientation and training of new staff and accepts reassignments as needed.• Performs other duties as assigned. ## Education RequirementHigh school diploma or equivalent experience ## Experience Requirement0-1 years of experience in a healthcare, clinical setting, or a relevant area An equivalent combination of education and experience may be considered.All experience must be paid and in the same related field.Part-time and PRN experience will be prorated based on hours worked per week.Volunteer work and internships for academic credit are not counted. ## Certifications & LicensuresBasic Life Support (BLS), Non-Violent Crisis Intervention (CPI) ## Working ConditionsA. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (< 10% of the time)B. Lifting, pushing, and/or pulling objects over 50lbs: 1. NeverC. Standing or walking with objects up to 10lbs: 3. Intermittent (10% - 50% of the time)D. Standing or walking with objects up to 25lbs: 2. Occasional (< 10% of the time)E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time)F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 2. Occasional (< 10% of the time)G. Repetitive motion: 4. Regular (> 50% of the time)H. Working at heights above 4 feet: 1. NeverI. Working in confined spaces: 1. NeverJ. Risk of injuries from use of equipment on the job: 1. NeverK. Job-related travel: 2. Occasional (< 10% of the time)L. Loud noises: 1. NeverM. Temperature extremes: 1. NeverN. Hazardous chemicals and fumes including waste: 1. NeverO. Radiation: 1. NeverP. Burns: 1. NeverQ. Cuts/Punctures: 1. NeverR. Bloodborne/airborne pathogens: 1. NeverS. Recombinant DNA or viral vectors: 1. NeverT. Combative/violent people: 2. Occasional (< 10% of the time)U. Animal handling (including carcasses): 1. NeverV. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A ## Physical DemandsThis position requires regular sitting at a computer workstation for extended periods of time; performing tasks with repetitive motions (such as typing); intermittent standing or walking with objects weighing up to 10 pounds; occasional standing or walking with objects weighing up to 25 pounds; and occasional lifting, pushing, and/or pulling objects weighing up to 50 pounds. It also involves occasional risk of back injury from moving, lifting, or positioning patients, equipment, or materials. ## Additional Job DescriptionsN/A**Department**:General Medicine Unit (4D)**Shift**:Day (United States of America)**Time Type**:Full time**Address**:2201 Lexington Avenue**City, State**:Ashland, Kentucky