Patient Care Coordinator - Temporary

MAX Surgical Specialty Management LLC; New Brunswick (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive health insurance

401k with employer match

Paid time off

Career growth opportunities

Job summary

MAX Surgical Specialty Management LLC is seeking a Patient Care Coordinator to be the first point of contact for patients, handling calls, in-person interactions, and registrations in a fast-paced dental setting.

The role requires a high school diploma with preference for an AS degree in healthcare and 1+ year of dental administration experience. Responsibilities include billing, scheduling, and maintaining accurate patient records, with opportunities across multiple offices in the Northeast.

Qualifications

• Greet patients and families professionally and direct them appropriately.
• Maintain efficient patient flow during registration and scheduling.
• Answer calls promptly and relay messages accurately to the correct staff.
• Post self-pay charges, collect payments, and provide receipts.
• Reconcile billing slips with daily schedule.
• Update patient information including demographics, insurance and HIPAA forms.
• Schedule appointments per guidelines, using waitlists as needed.
• Communicate issues to the Team Lead/Manager promptly.
• Perform clerical duties: faxing, copying, scanning, filing, mailing.
• Be flexible to cover other locations and shifts as needed.

Responsibilities

• Greet patients and families in a friendly, professional manner.
• Register patients and manage efficient patient flow.
• Answer phone calls and route to appropriate staff.
• Process self-pay charges and issue receipts.
• Reconcile billing with the daily schedule.
• Update demographics and insurance information.
• Schedule appointments per department guidelines.
• Communicate issues to leadership promptly.
• Handle general clerical tasks.
• Support cross-location coverage and downtime procedures.

Skills

Customer service

Phone etiquette

Scheduling

Billing familiarity

Education

High School Diploma

AS Degree in healthcare/related field

Tools

Electronic medical records (EMR) systems

Job description

Our practice, Oral Surgery Group is seeking an enthusiastic and experienced Patient Care Coordinator to join our team! This is a unique and exciting opportunity for individuals passionate about Oral Surgery and committed to delivering outstanding care.

What You’ll Do:

The Patient Care Coordinator will deliver customer service both over the phone and in person, serving as the first point of contact for patients. This role requires a self-motivated individual who excels in a fast-paced, dynamic environment while offering support and solutions to patients.

• Greet visitors, patients, and families in a friendly, professional manner and directs them appropriately
• Maintain an efficient patient flow through the registration process and provide excellent customer service to patients/families
• Promptly answer the telephone, direct all calls appropriately, take accurate messages, and deliver to the appropriate individual
• Post all self-pay charges, collect payments, and provide patients with receipts
• Reconcile billing slips to daily schedule
• Update patient information, including demographics, insurance, HIPAA forms, and financial waivers
• Schedule appointments accurately according to department guidelines, using a waitlist when applicable
• Effectively communicate problems, concerns, or issues to the Team Lead/Manager appropriately and promptly
• Perform various clerical duties such as faxing, photocopying, scanning, filing, and mailings
• Demonstrate flexibility with various work schedules and cover for other staff when asked, including other office locations
• Demonstrate the ability to follow downtime procedures adequately
• Perform any and all other duties as assigned

What You’ll Bring:

• High School Diploma required, A.S. Degree in healthcare/related field preferred
• 1+ year of dental administration experience highly preferred
• Comprehensive knowledge of electronic medical systems
• Adeptness in the healthcare industry
• Excellent phone etiquette and ability to establish rapport with diverse clientele
• Able to prioritize workload and perform in a fast-paced and challenging environment

Perks of the Job:

• Highly competitive salaries & annual performance and compensation reviews
• Competitive health insurance and benefits, including medical, dental, vision, disability, and more
• 401k retirement savings plan that includes employer match
• Generous Paid Time Off, sick leave, and paid holidays
• Advance your career growth with opportunities in the most extensive growing oral -surgery practice in the Northeast

About MAX Surgical Specialty Management:

Established in September 2022 as the Northeast region’s first oral and maxillofacial surgery-only specialty platform, MAX Surgical Specialty Management is a surgeon-led management services organization developed with clinical and surgeon autonomy at its core. Today, MAX supports surgeons across New Jersey, New York, Pennsylvania, Vermont and Connecticut, enabling practices to channel resources, skills and knowledge within the oral surgery specialty, leading industry advancements and delivering the highest standard of patient care. Surgeons have access to a curated network that allows them to collaborate with and work alongside a diverse pool of highly skilled peers who are leaders in their specialty. MAX safeguards surgeons’ independence while offering robust support systems, access to advanced technology and opportunities for financial growth.

Integrity-driven. Patient-focused. Experience the difference atwww.max-ssm.com.

MAX Surgical Specialty Management is an equal opportunity employer committed to providing fair employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected characteristic. We welcome diversity and encourage applicants from all backgrounds. Our inclusive environment values and empowers every employee to contribute to our mission.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.