Patient Care Coordinator - Dr. Jaeyoung Kim

Hospital for Special Surgery; New York (NY); On-site; USD 37,000 - 58,000; Full time

Job summary

Hospital for Special Surgery seeks a dedicated Medical Secretary to support front-desk operations, scheduling, and billing within a busy orthopedics environment.

The role requires a high school diploma or GED, 2 years in healthcare administration, and excellent communication skills to ensure smooth patient interactions and accurate documentation.

Qualifications

• High School Diploma or GED required.
• Minimum 2 years in healthcare/medical secretary role.
• Excellent verbal and written communication skills.

Responsibilities

• Answer phones and greet patients courteously and professionally.
• Schedule appointments and coordinate referrals and surgical dates.
• Billing and chart documentation, including copayments and authorizations.
• Accurate data entry in EPIC and other scheduling/billing systems.

Skills

Excellent communication

Customer service

Multitasking

Organization

Team player

Computer skills

Healthcare knowledge

Education

High School Diploma or GED

Tools

Epic

Microsoft Office

Job description

**How you move is why we’re here. Now more than ever.**Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.**Emp Status**Regular Full time**Work Shift****Compensation Range**The base pay scale for this position is $27.47 - $41.90. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.# **What you will be doing****Job Qualifications**EDUCATION – RequiredDegree/Diploma Obtained Program of StudyHigh School Diploma or equivalent (G.E.D.), may include specialized or vocational coursesEducation RequirementsEDUCATION - PreferredDegree/Diploma Obtained Program of StudyEducations RequirementsLICENSURE – RequiredCertification RequirementsCERTIFICATIONS/LICENSURE – PreferredEXPERIENCE – RequiredMinimum Years of Experience Type of Experience2 Healthcare/Medical-Medical Secretary**Additional Requirements**EXPERIENCE – PreferredMinimum Years of Experience Type of Experience**Additional Requirements**SKILLS - RequiredExcellent verbal and written communication skills.Strong customer service orientation.Superior written and oral communication skillsExceptional customer service skillsAbility to follow through with tasks to completionStrong organizational and problem-solving skillsAbility to multitask in a fast paced environmentAbility to effectively and accurately follow directions or instructionsAbility to work collaboratively as part of a team; offers to help coworkers when neededDetail-orientedAbility to escalate issues appropriatelyConsistently displays a positive attitude towards one’s work and work environmentStrong computer skillsKnowledge of healthcare industry including regulations and health insuranceSKILLS – PreferredExperience with Epic preferred;Familiarity with medical terminology, preferredPHYSICAL WORKING CONDITIONSContinuously stand/walk or lift/handle/carry material or equipment of moderate weight (20 to 50 lbs).ENVIRONMENTAL WORKING CONDITIONSLocated in a comfortable indoor area. Examples: executive, management and secretarial positions.HAZARDSOSHA Category 3Tasks that involve no exposure to blood, body fluids, tissues, or other potentially infectious materials and Category 1 tasks are not a condition of employment.**Behavioral & Leadership Competencies: Team Members** **(Provided & Standardized by HR)****Performance Mindset:** Demonstrates critical thinking to identify challenges impacting work and recommends solutions. Takes measurable action to change, learn, and grow.**Communication:** Communicates in a clear and organized manner that achieves desired results. Speaks and writes professionally and respectfully. Listens actively and empathetically.**Collaboration:** Understands how one's work connects and intersects with other team member’s work and HSS’ goals. Actively works with others and engages in dialogue when differences exist. Is open to receiving feedback.**Empowerment:** Shares ideas and points of view. Volunteers to take on stretch assignments and/or additional responsibilities identified by and/or with manager.**Engagement:** Cares about the mission of HSS. Is an active participant in meetings and interactions with colleagues and/or patients. Demonstrates a desire to learn and grow. Understands how behavior and attitude impact the broader team and acts in a way that supports the culture and team’s engagement.**Adherence to HSS Policies:** Respects and holds self and/or others accountable to following HSS Policies and Code of Conduct. (Examples: Time and Attendance, Professionalism, Safety, Privacy, and a commitment to providing or supporting service excellence to patients.)**Position Competencies****Patient Service & Communication Skills:** Answers phones and greets patients courteously, clearly, and efficiently. Demonstrates a professional demeanor, empathy, discretion, and respect in all patient interactions. Ensures timely internal/external communication via phone, email, or in-person regarding appointments, instructions, and follow-ups based on the office’s protocol. Handles patient concerns calmly, and appropriately escalates concerns to administrative manager or clinical staff when necessary.**Scheduling & Coordination:** Schedules appointments and ancillary services accurately, following the provider’s protocol as directed by the physician or office manager. Coordinates referral processes with accuracy and urgency. Communicates effectively/proactively with other administrative staff and clinical teams to ensure smooth patient flow. Coordinates surgical scheduling dates, enters them into EPIC, ensures pre-authorization within required timelines, and confirms that all required pre-testing and documentation are complete and verified.**Billing/Chart Documentation:** Manages check-out processes accurately, facilitating time of service payments from patients, including copayment and outstanding balance collections (as needed). Obtains authorizations and/or follows up with appropriate teams on the status through completion, as needed. Ensures all information is collected from patients to ensure timely billing. Uses appropriate written communication when documenting in patient charts, and interacting with physician and other clinical teams. Accurately scans patient records per hospital guidelines.**Technical & Systems Proficiency:** Proficient in the use of electronic medical records systems (e.g., Epic) and navigates scheduling, billing, and Microsoft Office software with competence. Operates phones system, scanners, copiers, printers, and other front-desk technology efficiently. Learns and adapts to new systems, policies and technologies relevant to office operations.**Office Workflow and Operational Efficiency:** Prioritizes tasks and manages workload efficiently to meet patient needs, and departmental goals such as call answer rates. Takes initiative to resolve issues and assist colleagues. Adapts to workflow changes and supports team productivity. Fulfills a lead role in the office when covering for Office Manager during time off. Demonstrates accountability in job duties, and proactively assists in training support staff/covering staff as needed.